MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, AUGUST 16, 2018 AT 6:00 PM

 

PRESENT:                             Bill Brunson, Chairman, District 4

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ABSENT:                               Michael Browning, Vice Chairman, District 1

Dr. Peter Murphy, Commissioner, District 2

 

ALSO PRESENT:                 Alan Ours, County Manager

Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

PUBLIC HEARING – Alcoholic Beverage License

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

1.         Consider the issuance of a 2018 provisional alcoholic beverage license to Dipak Patel for Total Wine and Spirits, 3737 Community Rd, Brunswick, GA. This is for a provisional license to sell distilled spirits, malt beverages and wines not for consumption on premises of a retail package store. Sunday sales permitted. The provisional license does not entitle the applicant to sell alcoholic beverages until all necessary work at the premises has been inspected and approved by County, a certificate of occupancy issued, and the alcoholic beverage license issued by the License Officer. Dipak Patel, licensee. (Occupation Tax/Police Chief) REPORT

 

Dipak Patel, licensee, was present at the meeting as required by ordinance. Police Chief John Powell said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve the issuance of a 2018 provisional alcoholic beverage license to Dipak Patel for Total Wine and Spirits, 3737 Community Rd, Brunswick, GA. The motion carried unanimously.

 

2.         Consider the issuance of 2018 provisional alcoholic beverage licenses to Justin Crandall for HOP Soul Brewery LLC, 271 Warren Mason Blvd, Brunswick, GA. This is for provisional licenses for a restaurant operating as a brewpub to sell malt beverages and wines at retail for consumption on premises, to sell malt beverages manufactured on premises at retail by the package for consumption off the premises, and to sell malt beverages manufactured on the premises to licensed wholesale dealers. Sunday sales permitted. The provisional license does not entitle the applicant to sell alcoholic beverages until all necessary work at the premises has been inspected and approved by County, a certificate of occupancy issued, and the alcoholic beverage license issued by the License Officer. Justin Crandall, licensee. (Occupation Tax/Police Chief) REPORT

 

Justin Crandall, licensee, was present at the meeting as required by ordinance. Police Chief John Powell said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to approve the issuance of a 2018 provisional alcoholic beverage licenses to Justin Crandall for HOP Soul Brewery LLC, 271 Warren Mason Blvd, Brunswick, GA. The motion carried unanimously.

 

PUBLIC HEARING – Millage Rates

 

3.         Received citizen comments regarding the proposed 2018 Millage Rates.

 

This item was opened for public comment, and Mayor Cornell Harvey and Hugh Borque spoke in opposition. No one spoke in favor.

 

PUBLIC HEARING – Land Use

 

4.         ZM3753 310 Old Jesup Road: Consider a request to rezone approximately 0.57 acres located at 310 Old Jesup Road, the present site of Vansh Corner convenience store and fuel station, from Local Commercial (LC) to General Commercial (GC). Parcel ID: 03-17533. Romin Patel, Vansh Holdings, LLC, owner and applicant. REPORT

                       

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to defer the rezoning request to the September 20, 2018 meeting. The motion carried unanimously.

 

5.         ZV3813 LaQuinta Inn & Suites Sign Variance: Consider a variance to Glynn County Zoning Ordinance, Article VIII, Signs, for property located at 100 Capital Square Drive and zoned Planned Development (PD). The applicant is requesting a variance to the sign regulations regarding the number of building signs allowed. Parcel ID: 03-12452. Parimal Patel, Capital Square Partners, LLC, owner and applicant. REPORT

                       

                        Stefanie Lief, Planning Manager, reported the request for a sign variance.  LaQuinta Inn & Suites is located on 3.1 acres in a Planned Development and the hotel is currently under construction.  They are looking to install one additional sign on the site.  Mrs. Lief stated that the total square footage of the proposed signs is 894 square feet and the total of what is required by the zoning ordinance is 500 square feet.

Staff recommends denial of ZV3813 as presented because there is not a hardship present and there are other ways to arrange the signage to be in compliance with the current code.  Chairman Brunson pointed out that this is almost double the amount of square footage that is allowed by the zoning ordinance.

This item was opened for public comment, and Everett Love and Parimal Patel spoke in favor.  Jeff Kilgore and Julian Smith spoke in opposition.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to deny ZV3813. The motion carried unanimously.

 

6.         ZV3835 Workout Anytime Sign Variance: Consider a variance to Glynn County Zoning Ordinance, Article VIII, Signs, for property located at 250, 254, 258, and 260 Hyde Park Commons and zoned Highway Commercial (HC). The applicant is requesting a variance to the sign regulations regarding the number of building signs allowed. Parcel ID: 03-09966. Hyde Park II Fee Owner, LLC, owner and applicant. REPORT

 

Stefanie Lief, Planning Manager, reported the Workout Anytime Sign Variance.  She stated that they are zoned Highway Commercial and they are requesting a sign variance for a gym facility.  The business is going to be occupying two separate buildings so they will be treated as two separate businesses and require two separate business licenses.  The applicant is requesting the sign variance to add an additional sign on one of the buildings.  The total square footage for both buildings would be 237.5 square feet which falls below the 500 square feet limit in the Zoning Ordinance.

Staff recommends denial of ZV3835 as presented because there is not a hardship present.  Staff recommends that you keep the existing signage on the site and deny the proposed fifth wall sign.  Pamela Thompson, Director of Community Development addressed a question from Commissioner Stambaugh regarding the previous approval of a sign variance of a dental office that was also under the square footage requirement.

 

This item was opened for public comment, and Hugh Borque spoke in opposition. No one spoke in favor.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to deny ZV3835. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to add item 13.1 to the published consent agenda to award a contract to Underground Excavation in the amount of $127,706 for construction of Phase 1 of the Coast Guard Drainage Ditch and Recreation Beach Parking Improvement Project with funding to be provided by SPLOST 5 – Drainage Rehabilitation & Improvements. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

7.         Approved the minutes of the regular meeting held August 2, 2018, subject to any necessary corrections. (D. Patel)

 

8.         FP3736 – Silver Oak Final Plat: Approved a Final Plat to create a subdivision consisting of thirteen (13) residential lots, Silver Oak Subdivision. The property is zoned R-6 One-Family Residential. The tract of land to be subdivided is 5.428 acres. Property is located at 118 Mamalou Lane and 268 S. Harrington Road. Parcel IDs: 04-09474 and 04-05424. Tommy Stewart, Prometheus Capital, LLC, applicant and owner. REPORT

 

9.         Amended the FY19 budget to include the remaining FY18 funds budgeted for the capital renovation project of the Tax Commissioner’s office in the amount of $224,443.65 with funding to be provided by FY18 revenues. (T. Munson) REPORT

 

10.       Approved the Keep Golden Isles Beautiful (KGIB) Coastal Litter Prevention Program donation-funded final public sculpture subject/placement as follows: Neptune Park/Dolphin REPORT

 

11.       Accepted the 2016 Community Home Investment Program (CHIP) Grant Amendment to extend the life of the grant through December 31, 2018. (T. Munson) REPORT

 

12.       Authorized submittal of a Permit Application and request for a Delineation Review of Aquatic Resources to the US Army Corps of Engineers Savannah District for the Demere Road Drainage Improvement Project. (D Austin) REPORT

 

13.       Approved the demolition of the dilapidated structure at 250 Tennessee Avenue, St. Simons Island. REPORT

 

13.1     Awarded a contract to Underground Excavation in the amount of $127,706 for construction of Phase 1 of the Coast Guard Drainage Ditch and Recreation Beach Parking Improvement Project with funding to be provided by SPLOST 5 – Drainage Rehabilitation & Improvements. REPORT

 

CONSENT AGENDA – Personnel Committee

 

14.       Approved the recommendations for the health benefits plan third party administrator, stop loss carrier and pharmacy benefits manager (O. Reed) REPORT

 

15.       Approved the vendors and plans for employee basic life insurance, long-term disability insurance and voluntary benefits (O. Reed) REPORT

 

16.       Approved the renewal of the contract for Employee Assistance Plan services (O. Reed) REPORT

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve all items on the consent agenda. The motion carried unanimously.

GENERAL BUSINESS

 

17.       Consider approving the plan design changes for the health benefits plan (O. Reed) REPORT

 

                                Orah Reed, Human Resources Manager, presented options for consideration for some changes to the health benefit plan due to the projected increase by 5.78% in the 2019 calendar year. Mrs. Reed went over the each of the four options provided by ShawHankins, Inc., that would reduce employer costs for the health benefit plan.  She also discussed proposed prescription drug plan changes recommended by PharmAvail.

                                Staff recommends approval of option 2 for the health care plan and implementation of the prescription drug plan changes outlined by PharmAvail effective January 1, 2019. 

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the plan design changes for the health benefits plan eliminating the $500 deductible plan; increasing the health care benefit premium 10%; increasing the out of pocket expenses to $5,500 and $10,000 for the $750 Deductible Plan and to $7,350 and $14,700 for the $1,000 Deductible Plan; implementing a $50 copay for specialist; and implementing the prescription drug plan changes recommended by PharmAvail. The motion carried unanimously.

 

18.       Consider approving the reorganization of the Police Department (J. Powell) REPORT

                       

John Powell, Police Chief, presented the proposed reorganization of the police department.  By utilizing the current salary budget from two Captain positions that have recently retired and converting these positions into seven civilian positions, the current burden of sworn officers will be alleviated.

                                Chief Powell explained each of the seven proposed positions and how this reinvestment would be the best use of the allocated resources.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to approve the reorganization of the Police Department. The motion carried unanimously.

 

19.       Consider approving the implementation of an Over-Hire Program during Military Deployments (J. Powell) REPORT

                       

John Powell, Police Chief, reported that when police officers that also serve in various Armed Forces Reserve or the National Guard are called to activation and deployment, this leaves those positions temporarily vacant.  Implementing an over-hire program would eliminate the adverse effects of service delivery during these deployments.  Each over-hire position will remain in effect until the deployed officer returns from military activation.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to approve the implementation of an Over-Hire Program during Military Deployments. The motion carried unanimously.

 

20.       Consider approval or denial of the appeal of a Planning Commission Decision on a Site Plan Application, SP3779 Forbes Farm, 2610 Lawrence Road, St. Simons Island, Georgia. The Islands Planning Commission denied the site plan application on July 17, 2018. The applicant has submitted an appeal of the denial to the Board of Commissioners pursuant to Glynn County Zoning Ordinance Section 619.10. Parcel ID: 04-14586. Bishop Law Firm, agent for Sinclair Oaks, LLC, applicant and owner.  REPORT

 

                        Chairman Brunson outlined the procedures of the appeal process. The hearing shall be confined to a review of the record of the proceedings before the Planning Commission; No new evidence shall be admitted or considered at this hearing.  The Board shall review the record for error based on procedural irregularities and or error based on sufficiency or insufficiency of the evidence to support the findings and conclusions of the Planning Commission that the applicable criteria were not met.  The Board shall hear from the appellant and from staff of the Community Development Department, each of whom shall have up to 10 minutes to address the Board of Commissioners.  After hearing from the appellant and county staff the Board may ask questions of individuals and parties involved, as may be necessary to assist in rendering a decision.  After concluding the hearing, the Board of Commissioners may: affirm or reverse the decision of the Planning Commission in whole or in part; affirm, modify, or reverse the decision of the Planning Commission with conditions; remand the item back to the appropriate Planning Commission with instruction for further action; or defer action on the appeal until a future meeting of the Board of Commissioners.

Stefanie Lief, Planning Manager, reported on the appeal of the denial of a site plan application by Sinclair Oaks, LLC, for a special event venue at 2610 Lawrence Road, St. Simons Island, case number SP3779.  The application was denied by the Island Planning Commission (IPC) on July 17, 2018, by a 5-0 vote with two Commissioners absent.   The IPC did not state the reasons for the denial.  The applicant’s agent, Bishop Law Firm, filed an appeal on behalf of its client in a timely manner and the appeal was received by the Planning office on July 24, 2018.  Ms. Lief presented the items of record that were presented to the Board of Commissioners prior to this evening that is the limitation of what is to be considered. 

The appellant, Michelle Hagin with her agents, James Bishop and Johnathan Roberts, addressed the Board. The item was opened for comments from IPC members to explain their reason for denial. Stan Humphries, Carla Wilder Cate, and Patrick Duncan addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to reverse the decision made by the IPC on July 17, 2018, in whole. The motion carried 4-1 with Commissioner Coleman opposed.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to adjourn to executive session to discuss pending and potential litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adjourn executive session and enter regular session. The motion carried 4-0 with Commissioner Coleman out of the room at the time of the vote.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to accept the County Attorney’s recommendations regarding pending and potential litigation. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the executive session minutes of June 7, 2018, and July 19, 2018. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 8:28 p.m.

 

 

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk