MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, JULY 19, 2018 AT 6:00 PM

 

PRESENT:                             Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Dr. Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:                 Alan Ours, County Manager

Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

Julian Smith spoke regarding a letter from December 2015 addressed to Brad Schrade.

George Ragsdale spoke regarding the Comprehensive Plan.

Gloria Burns spoke regarding the Comprehensive Plan.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Presented a proclamation recognizing July 28, 2018, through August 5, 2018, as Gullah Geechee Nation Appreciation Week.

 

PUBLIC HEARING – Alcoholic Beverage License

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

2.         Consider the issuance of a 2018 alcoholic beverage license to Mehulbhai Dalal for Dalal's Shop LLC DBA MGS Liquor Store, 14 Canal Road Plz, Brunswick, GA. The license is to sell distilled spirits, malt beverages, and wine not for consumption on premises of a retail package store. Sunday sales permitted. Mehulbhai Dalal, licensee. (Occupation Tax/Police Chief) REPORT

 

Mehulbhai Dalal, licensee, was present at the meeting as required by ordinance. Police Chief John Powell said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the issuance of a 2018 alcoholic beverage license to Mehulbhai Dalal for Dalal's Shop LLC DBA MGS Liquor Store. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

3.         ZM3785 725 Harry Driggers Blvd: Consider a rezoning request to make a minor revision to an existing Planned Development General (PDG): Golden Isles Gateway, GC-34-99 to allow surface mining as a permitted use within a specific 86 acre area of the subject 442.68 acre parcel. Parcel ID: 03-15739. Stewart Tate, agent, for RLF Kingsland Properties, LLC, owner and applicant. REPORT The applicant has requested to defer the application and public hearing to the August 2, 2018, meeting.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to defer ZM3785 and public hearing to the August 2, 2018 meeting. The motion carried unanimously.

 

4.         ZM3753 310 Old Jesup Road: Consider a request to rezone approximately 0.57 acres located at 310 Old Jesup Road, the present site of Vansh Corner convenience store and fuel station, from Local Commercial (LC) to Highway Commercial (HC). Parcel ID: 03-17533. Romin Patel, Vansh Holdings, LLC, owner and applicant. Staff recommends deferring the application and public hearing to the August 16, 2018, meeting. REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to defer ZM3753 and public hearing to the August 16, 2018 meeting. The motion carried unanimously.

 

5.         TA3822 – St. Simons Island Tree Canopy Preservation: Proposed amendment to repeal and replace Section 624 of the Zoning Ordinance of Glynn County, Georgia; to provide for the preservation, planting, and replacement of trees on St. Simons Island; to protect and preserve the tree canopy of St. Simons Island; and for other purposes. REPORT

           

Meriam Lancaster, Chairman of the Tree Canopy Preservation Ordinance Committee, reported on the proposed ordinance amendment to section 624 of the zoning ordinance. The Committee had been working on the amendment for the past three years along with Senior Assistant County Attorney Will Worley.

The Committee made sure to include input from members of both the Islands Planning Commission (IPC) and Mainland Planning Commission (MPC) to address their concerns and make modifications accordingly.  The MPC recommend approval of the ordinance. Ms. Lancaster stated that the IPC voted against the item to get it forwarded to the Board of Commissioners, however five of the seven members of the Island Planning Commission supported the ordinance amendment.

Ms. Lancaster provided a summary of the new requirements and explained that enforcement of the ordinance would be consistent with other sections of the Zoning Ordinance. A violation of the ordinance would be a misdemeanor and the County would have a choice of recourse such as; issuing a stop work order, requiring replanting, withholding a certificate of occupancy, or suing for damages.

The Tree Canopy Preservation Ordinance Committee recommended approval of the Ordinance.  This item was open for public comment, Hugh Bourque, Alex Muir of 100 Miles, and Julian Smith spoke in favor. No one spoke in opposition.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve TA3822. The motion carried unanimously. Ordinance #O-2018-08

 

A motion was made by Commissioner Browning and seconded by Commissioner Strickland to add item 14.1 the consent agenda to approve utilizing the professional services exemption to award a temporary contract for veterinary services and Drug Enforcement Administration (DEA) licensing to Rich Veterinarian Services, LLC on the condition that the contractor successfully enroll in the e-Verify program. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

6.         Approved the minutes of the regular meeting held June 21, 2018, and the special called meetings held June 19, 2018, June 20, 2017, July 18, 2017, and August 15, 2017, subject to any necessary corrections. (D. Patel)

 

7.         FP3653 Lake View Cottages Final Plat: Approved a Final Plat to create a subdivision consisting of 21 residential lots and one tract, Lake View Cottages. The property is zoned R-6 One-Family Residential. The tract of land to be subdivided is 4.45 acres. Property is located at 116 Harrington Lane, St. Simons Island, GA. Parcel ID Number: 04-05380. Phillip Jackson, Jackson Surveying, applicant and agent for Lakeview Cottages, LLC, owner. REPORT

 

8.         Approved and exercised the Board of Commissioners’ option to renew the Marina Leases between the State of Georgia and the Glynn County Board of Commissioners for the St. Simons Island Marina and Blythe Island Regional Park for an additional ten-year term. REPORT

 

9.         Adopted a resolution calling for a referendum election to be held on November 6, 2018, to permit the voters of Glynn County to decide whether Glynn County is authorized to permit and regulate Sunday sales of distilled spirits or alcoholic beverages for beverage purposes by the drink from 11:00 a.m. to 12:30 p.m. REPORT Resolution #R-20-18

 

10.       Approved participating as a class member and opting into the class action lawsuit in Kane County, Utah v. United States and authorized the County Attorney to complete and submit the Class Action Opt-In Notice Form and take any and all further action as may be necessary or appropriate in connection with such submission. REPORT

 

11.       Approved the reappointment of David Boland to serve on the Coastal Regional Commission (CRC) through June 30, 2019.

 

12.       Appointed Jane Lafferty to serve on the Marshes of Glynn Libraries Board (MOGL) representing the mainland and Matt Permar to serve on the Marshes of Glynn Libraries Board (MOGL) representing one At-Large post. Their terms begin immediately and end June 30, 2021.

 

13.       Appointed Julie Jordan to serve on the Selden Park Advisory Board representing District 5 2. The term begins immediately and ends June 30, 2021. Clerk’s note: This item was changed to appoint Ms. Jordan to the District 5 seat instead of the District 2 seat.

 

14.       Appointed Arthur McKay to serve the on the Department of Behavioral Health and Developmental Disabilities (DBHDD) Regional Advisory Council. The term begins immediately and ends June 30, 2020.

 

14.1.    Approved utilizing the professional services exemption to award a temporary contract for veterinary services and Drug Enforcement Administration (DEA) licensing to Rich Veterinarian Services, LLC on the condition that the contractor successfully enroll in the e-Verify program. (K. Downs) REPORT

 

CONSENT AGENDA – Finance Committee

 

15.       Authorized staff to:

a.) Accept the donation from the Bureau of Alcohol, Tobacco, and Firearms of the 2000 Freightliner;

b.) Approve the necessary upgrades to convert the vehicle into a Mobile Operations Center with funding to be provided by the Police Seizure Fund fund balance in an amount no to exceed $25,000;

c.) Approve the issuance of a purchase order to the selected vendor upon completion of purchasing requirements; and

d.) Increase the FY19 Police Seizure Fund revenues and expenditures using fund balance. (J. Powell) (FC Vote: 2-1) REPORT

 

16.       Authorized bidding of those materials, goods, projects, or services whose funding has been approved in the FY19 budget. (T. Munson) (FC Vote: 3-0) REPORT

 

17.       Approved the Shelter Management agreement with Wesley Davis for the operation of the Glynn County Employee’s Emergency Shelter in Waycross, GA, at a cost of $500 per day while the shelter is activated. (L. Gurganus) (FC Vote: 3-0) REPORT

 

18.       Approved the Concession License Agreement with Tara C. Davis of TED Concessions for thirty-seven percent (37%) of Gross Revenue for operations of mainland concessions facilities at Glynn County Recreation and Parks athletic events and activities from September 2018 to August 2019, with renewal of the agreement for one (1) additional year allowed subject to County approval. (L. Gurganus) (FC Vote: 3-0) REPORT Clerk’s note: This item was updated to remove mention of the trade name ‘TED Concessions’.

 

19.       Approved the vehicle allowance amendments to the Financial Management Policies to include the Assistant County Manager and delete the Community Services Director allowance. (T. Munson) (FC Vote: 3-0) REPORT

 

20.       Approved a request from Ms. Angel Cabrera that

a.) late penalties paid in the amount of $10 on her mobile home (vin# FLHML2P77114062A) be refunded, and

b.) late penalties paid in the amount of $10 on her mobile home (vin# FLHML2P77114062B) be refunded. (J. Chapman) (FC Vote: 3-0) REPORT

 

21.       Denied a request from Ms. Melissa Foley that penalties and interest paid for 2017 Property Taxes on Parcel #04-13909 in the amount of $363.53 be refunded. (J. Chapman) (FC Vote: 2-1) REPORT

 

22.       Denied a request from Mr. Mark Gibbs that penalties and interest paid for 2017 Property Taxes on Parcel #03-26788 in the amount of $176.60 be refunded. (J. Chapman) (FC Vote: 3-0) REPORT

 

23.       Approved a request from Ms. Patricia Willis that the solid waste fee be waived for tax year 2018 due to medical issues and limited income. (J. Chapman) (FC Vote: 3-0) REPORT

 

24.       Denied a request from Mr. Joseph Viggiano that penalties and interest paid for 2017 Property Taxes on Parcel #04-12601 in the amount of $247.59 be refunded. (J. Chapman) (FC Vote: 3-0) REPORT

 

25.       Denied a request from Mrs. Ann V. Nealson that penalties and interest paid for 2017 Property Taxes on Parcel #06-00803 in the amount of $171.50 be refunded. (J. Chapman) ( FC Vote: 3-0) REPORT

 

26.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, June 7, 2018 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

27.       Accepted the FY19 Adult Felony Drug Court Grant through the Georgia Criminal Justice Coordinating Council (CJCC) in the amount of $518,111 with a local match of $51,811 for the Drug Court Program, Subgrant #: J19-8-008 with funding to be provided by the FY19 Drug Court Fund. (T. Munson) (FC Vote: 3-0) REPORT

 

28.       Approved the grant contract with the Georgia Department of Behavioral Health and Developmental Disabilities (DBHDD), accepting grant funds in the amount of $199,631 for Drug Court and increase FY19 Drug Court Fund revenue and expenditures budgets in the amount of $631, subject to the County Attorney’s approval of the contract. (T. Munson) (FC Vote: 3-0) REPORT

 

29.       Authorized staff to apply for the Georgia Department of Transportation’s (GDOT) Transportation Alternatives Program grant funding for a multiuse trail along Sea Island Road and look for a non-profit to supply the 20% cash match. (D. Austin) (FC Vote: 3-0) REPORT

 

30.       Amended the FY18 budget by increasing Occupation Tax Revenue by $4,576 and professional services by $4,576 to allow for the payment to Revenue Discovery Systems (RDS). (T. Miller) (FC Vote: 3-0) REPORT

 

31.       Increased the FY19 Library Operating Budget revenues and expenditures in the amount of $4,351 with the funding provided by the Georgia Public Library Service. (G. Mullis) (FC Vote: 3-0) REPORT

 

32.       Accepted a grant in the amount of $5,000 from the Communities of Coastal Georgia Foundation for $5,000 and increased the FY19 Library Operating revenue and expenditure budgets in the amount of $5,000 each. (G. Mullis) (FC Vote: 3-0) REPORT

 

33.       Exercised the third option year with ShawHankins, Inc. for the provision of employee benefit consultation and insurance brokerage services at a cost not to exceed $24,000 for the option year. (O. Reed) (FC Vote: 3-0) REPORT

 

34.       Approved the Association County Commissioners of Georgia– Interlocal Risk Management Agency (ACCG-IRMA) renewal for property and liability insurance coverage at a cost of $660,008 for the July 1, 2018 – July 1, 2019 period and flood insurance for selected buildings at standard NFIP rates for Glynn County and to increase the FY19 budget for the County Insurance Fund by $55,260. (O. Reed) (FC Vote: 3-0) REPORT

 

35.       Exercised the 4th option year of copier lease/maintenance services with Ashley’s Business Solutions (formerly Herrin Document Systems) with funding to be provided by the FY19 operating budgets of the departments utilizing the service. (T. Munson) (FC Vote: 3-0) REPORT

 

36.       Awarded a contract for the Pepper Creek Culvert Improvement Project, to Allen Owens Construction and Paving, Inc., Waycross, GA, in the amount of $217,862.75 with funding to be provided by the SPLOST 2016 Fund. (D. Austin) (FC Vote: 3-0) REPORT

 

37.       Approved the contracts with the Department of Corrections for three work details at a cost of $39,500 per year per detail for a total contract cost of $118,500 with funding to be provided by the FY19 Public Works Operating Budget. (D. Austin) (FC Vote: 3-0) REPORT

 

38.       Rejected all bids and down scope the Demere Pavilion and ADA improvements project. (D. Austin) (FC Vote: 3-0) REPORT

 

39.       Authorized staff to:

a.) accept the LMIG and Georgia Department of Transportation (GDOT) funding assistance;

b.) increase the FY19 Capital Projects budget revenues and expenditures in the amount of $300,000; and

c.) award the bid for the U.S. Highway 17 at Southport Parkway Intersection Improvement Project to Seaboard Construction, Brunswick, GA, in the amount of $488,885 with funding to be provided by the FY19 Capital Projects Fund. (D. Austin) (FC Vote: 3-0) REPORT

 

40.       Approved the Master Subscription and Service Agreement with eCivis, Inc., for a Grant Tracking and Reporting System in the amount of $5,057 with funding to be provided by the FY19 Information Technology Operating Budget. (J. Catron) (FC Vote: 3-0) REPORT

 

41.       Approved the Tower and Ground Lease Agreement with Verizon Wireless for the lease of space on the Frederica Road Tower in the amount of $38,351 with an increase of 3% per year for a term of five (5) years with an option of extending the lease for four (4) additional periods of five (5) years each. (J. Catron) (FC Vote: 3-0) REPORT

 

42.       Approved the purchase of the Power DMS Policy: Document and Content Management system for the Police Department in the amount of $10,298 with funding to be provided by FY19 Capital Projects Fund Budget. (J. Catron) (FC Vote: 3-0) REPORT

 

43.       Authorized staff to implement the FY19 Information Technology Cyber Security and Network Infrastructure Cost Schedule issuing a purchase order to Cisco/DSI for cyber security and network infrastructure in the amount of $148,999.80 with funding to be provided by the FY19 Capital Projects Fund (1922.54720). (J. Catron) (FC Vote: 3-0) REPORT

 

44.       Approved the upgrade of the Contract for Services with Onsolve (CodeRed) to provide for the communication of essential information to ensure the safety and preparedness of citizens during threatening situations in the amount of $18,840, pending the County Attorney’s approval, with funding to be provided by the FY19 E911 Fund Budget. (S. Usher) (FC Vote: 3-0) REPORT

 

45.       Approved the issuance of a purchase order for annual landfill monitoring services for the Cate Road Landfill with Advanced Environmental Management, Inc. in the amount of $17,800 annually with an option to renew for four years following the base year with funding provided by the FY19 Solid Waste Disposal Fund. (P. Andrews) (FC Vote: 3-0) REPORT

 

46.       Renewed the contracts with PST Services (McKesson), Image Trend and Atlas Labs for Billing Ambulance Services, software, and AVL devices in the amount of 8.1% of EMS Ambulance collections with funding to be provided by the FY19 EMS Operating Budget. (R. Jordan) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Strickland to approve all items on the consent agenda. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

APPOINTMENTS

 

47.       Consider appointing two (2) citizens to serve on the Glynn County Board of Tax Assessors. The terms begin August 7, 2018 and end August 6, 2022.

Barbara Caples (currently serving)

Kathleen Haller

Louise Hilton

George Ragsdale

 

Commissioner Murphy nominated Kathleen Haller.

Commissioner Strickland nominated Barbara Caples.

 

The Board voted unanimously to appoint Kathleen Haller.

The Board voted unanimously to appoint Barbara Caples.

 

GENERAL BUSINESS

 

48.       Consider awarding the contract for building custodial services to the lowest bidder, Intercontinental Commercial Services, Inc. (ICS), of Suwanee, Ga. in the amount of $263,442.00 for the base year and each option year will be considered separately for renewal with funding to be provided by the Facilities Maintenance Department FY19 operating budget. REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to award the contract for building custodial services to the lowest bidder, Intercontinental Commercial Services, Inc. (ICS). The motion carried unanimously.

 

49.       Consider adopting a Resolution to transmit the Draft 2018 Glynn County Comprehensive Plan to the Coastal Regional Commission (CRC) and Georgia Department of Community Affairs (DCA) for review. REPORT

 

A motion was made by Commissioner Coleman to defer the item until no later than the August 24 meeting. The motion failed for a lack of a second.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to adopt a Resolution to transmit the Draft 2018 Glynn County Comprehensive Plan to the Coastal Regional Commission (CRC) and Georgia Department of Community Affairs (DCA) for review. The motion carried 6-1 with Commissioner Coleman opposed. Resolution #R-21-18

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to adjourn to executive session to discuss potential litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to accept the County Attorney’s recommendations regarding potential litigation. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 8:18 p.m.

 

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk