MINUTES

SPECIAL CALLED MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

W. HAROLD PATE BUILDING

1725 REYNOLDS STREET, 2ND FLOOR CONFERENCE ROOM 224

TUESDAY, JUNE 19, 2018 AT 2:00 PM

 

PRESENT:                             Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Dr. Peter Murphy, Commissioner, District 2

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:                 Alan Ours, County Manager

Dhwani Patel, County Clerk

 

ABSENT:                               Richard Strickland, Commissioner, District 3

Aaron Mumford, County Attorney

 

Discussion and consideration of voting on the following:

 

1.            Comprehensive Plan (Courtney Reich)

               

Courtney Reich, Project Manager for Ecological Planning Group, reported that the rules for comprehensive planning are established and regulated by the Georgia Department of Community Affairs (DCA). She further explained that Glynn County must adopt the Comprehensive Plan by October 31, 2018 and failure to do so results in suspension of Qualified Local Government Status. She then outlined the comprehensive planning process beginning with the data assessment that looked at the following demographic elements: population projections, housing, educational attainment, household income, community health, and economic development. The public involvement process included two steering committees, a community survey with 1,127 respondents, stakeholder interviews, informational handouts, two open houses, two public hearings, and a website and email address that invited public comments. 

                This input received boiled down into the Comprehensive Plan Vision Statement: Glynn County’s quality of life, character, culture and natural beauty are valued and protected by its citizens, offer an attractive destination for its visitors, and foster diverse economic opportunities; and its residents are actively involved in and benefit from the achievement of economic, social and cultural success for all of Glynn County; and the Mission Statement: Our mission is to create a comprehensive plan that embodies a forward-thinking vision and specific actions for the future growth and strengthening of Glynn County and its diverse communities, protects our quality of life and resources, and is embraced by the citizens and utilized by County leaders and staff in their ongoing decision making for Glynn County.

                The seven major goals identified as part of the planning process were diverse economic development, efficient land use guided by development auditability, transportation options, community safety and preparedness, resource management, regional cooperation, and housing opportunities. Needs and Opportunities were grouped into eight major trends: economic development; land use; housing, natural, historic, and cultural resources; community facilities, services, and infrastructure; resiliency; intergovernmental/interagency cooperation; and community health. Ms. Reich then went over the maps of the community character areas and future land use. She reported that they worked with BATS to identify transportation needs and opportunities. She explained that the community work program is the list of action items in order to achieve the vision and address the identified needs and opportunities. She then listed the priorities of both the Islands and the Mainland Steering Committees.

                The next steps in the process include a public hearing at the Board’s meeting on June 21, and an adoption of a resolution to transmit the plan to DCA on July 19. The CRC and DCA will then review the plan and may offer major and minor comments which Glynn County will have an opportunity to address. Once those comments have been addressed to the satisfaction of the DCA, the Comp Plan will need to be adopted by the Board before October 31, 2018 to submit the final plan to DCA.

 

2.            Presentation regarding the Veterans Memorial Concept (Peyton Peterson)

 

                Commissioner Michael Browning recognized the individuals in attendance who participated in developing the veterans memorial park concept. Peyton Peterson, Landscape Designer with TSW Planners Architects and Landscape Architects group, reported that the Veterans Memorial Park will be placed between I Street and J Street, two blocks from the Harold Pate Building. He then addressed the conceptual plans for the park elaborating on parking spaces, the hardscape materials, planting materials, and drainage. He also explained each branch of the military will be highlighted and elaborated on the materials and size of the monuments. 

                $1.5 million of SPLOST 2016 funds have been allocated for this project and this project is currently budgeting at $1.7 million. He stated that some cost saving options are being explored. Commissioners also discussed the possibility of using private fundraising to make up the difference. They also discussed the possibility of implementing aspects of the park in multiple phases based on funding. The consensus of the Board was to proceed with the project.

 

3.            Presentation regarding the Village Drainage Improvement Project (Burke Murph III)

 

                Ben Pierce, Roads and Bridges Manager of Public Works, and Project Manager for the Village Drainage Improvements Project, explained that the purpose of this SPLOST 2016 project is to evaluate storm water drainage issues within the Pier Village residential and commercial community and to determine reasonable solutions for potential improvements based upon hydrologic and hydraulic conditions that fall within an approximate construction budget of $600,000. He then introduced Burke Murph III, Principal with Georgia Water & Environmental Services, LLC, who explained that there were enough improvements that needed to be made that warranted breaking down the improvements into two phases. Phase 1 would address conveyance improvements and Phase 2 would address capacity improvements.

                During the Phase 1 improvements, there may be some community impacts during construction. To help alleviate these impacts, the contractor must submit a construction schedule and plan that must be approved prior to beginning work. The project schedule for Phase 1 includes meeting with village merchants in July to explain the project in further detail and to address their concerns. The bidding would begin in August with a bid opening and Board approval in September.  Construction is estimated to begin in November after the Georgia/Florida weekend.

                Phase 2 improvements may be designed to reverse the flow of the Georgia Street system, re-direct the flow of the Butler Ave system, and to relieve the capacity issues at Grove Retention Pond. The outfall of improvements may be based on whether or not new infrastructure is approved by the Coastal Resources Division.

                Commissioners discussed the difficulty in managing a five month project without having it interfere with any major holiday traffic. They also asked that the heavy construction machinery stay off the newly paved roads and that citizens are shown that business in the village area will remain open and be accessible even with ongoing construction. The consensus of the Board was the proceed with the project.

 

4.            Discussion of a policy regarding restrictive events that may take place on public beaches and roads

 

                Commissioner Murphy was contacted by Magnolia Manor who wished to hold a fundraising “fun-run” on the beach. He tasked Lisa Gurganus, Glynn County Parks and Recreation Manager, to look into the possibility of holding charity events on the beach in a manner that would not interfere with beach traffic. He also stated that Sea Island requested to hold a half marathon with part of it occurring on Frederica Road.

                Ms. Gurganus stated that it would be beneficial for staff to have guidelines or a policy in place to handle request for events that arise. She outlined various factors to keep in mind when developing such a policy. They discussed expanding the public conduct permit process to make it applicable to beach events.

                The commissioners discussed the routes of the proposed Sea Island Half Marathon to be held on December 1. They also discussed traffic concerns, timeline, potential liability to the county, number of participants, and inviting local runners to participate.

               

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 3:52 PM.

 

 

 

 

                                                                                                                ____________________________

Bill Brunson, Chairman

                                                                                                                Board of Commissioners

                                                                                                                Glynn County, Georgia

Attest:

 

_____________________________

Dhwani Patel, Clerk