MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, JUNE 7, 2018 AT 6:00 PM

 

PRESENT:                             Bill Brunson, Chairman, District 4

Dr. Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ABSENT:                               Michael Browning, Vice Chairman, District 1

Allen Booker, Commissioner, District 5

 

ALSO PRESENT:                 Alan Ours, County Manager

Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Presented a proclamation honoring and celebrating the life of Aleisha Rankin who gave her life to save the life of a child.

 

2.         Presented a proclamation honoring and celebrating the life of Gregory Grant who gave his life to save the life of a child.

 

PUBLIC HEARING – Budget

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

3.         Receive citizen comments regarding the proposed Glynn County FY18-19 budget.

 

County Manager Alan Ours reported that the proposed budget continues the current levels of service, it does not recommend the addition of new employees, it follows the County’s Strategic Plan, it is balanced, it does not use fund balance, it continues to invest in county employees, it maintains the current millage rate, it invests in additional capital, and it includes $200,000 to begin the process of updating the county development ordinances in support of the 2018 Comprehensive Plan. The proposed General Fund budget is $73,315,749 which represents a 4.5% increase over the FY18 budget and the total of all funds of the proposed budget is $141,895,297 which represents a 6.3% increase from the previous fiscal year. 

                This item was opened for public comment and Julian Smith spoke in opposition. No one spoke in favor.

 

PUBLIC HEARING – Land Use

 

4.         ZV3758 - Popeyes Restaurant Sign Variance: Consider a variance to Glynn County Zoning Ordinance, Article VIII, Signs, for property located at 4933 New Jesup Highway and zoned Freeway Commercial (FC). The owner is requesting a variance to the sign regulations to install a new pylon sign that exceeds the square footage allowed in the code. Parcel ID: 03-04119. Capital Signs & Awnings, LLC, applicant and agent for VRE Brunswick, LLC, owner. Staff recommends deferring the application and public hearing to the June 21, 2018, meeting. REPORT

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to defer ZV3758 and public hearing to the June 21, 2018, meeting. The motion carried unanimously.

 

5.         ZV3775 Krystal Restaurant Sign Variance: Consider a variance to Glynn County Zoning Ordinance, Article VIII, Signs, for property located at 65 Tourist Drive and zoned Freeway Commercial (FC). The owner is requesting a variance to the sign regulations to install a new pylon sign that exceeds the square footage allowed in the code. Parcel ID: 03-03676. Capital Signs & Awnings, LLC, applicant and agent for Krystal Corporation, owner. Staff recommends deferring the application and public hearing to the June 21, 2018, meeting. REPORT

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to defer ZV3775 and public hearing to the June 21, 2018, meeting. The motion carried unanimously.

 

6.         ZM3756 5970 Golden Isles Parkway: Consider a request to rezone approximately 48.97 acres located at 5970 Golden Isles Parkway from Planned Development (PD) to Medium Residential (MR) for a multi-family residential project. Parcel ID: 03-15790. Thomas J. Purdie, Dwight Development Group, applicant and agent for Travis K. Ostrom, owner. REPORT

Stefanie Lief, Planning Manager, reported the request for rezoning. The property is 48.97 acres and its existing zoning is Planned Development (PD) Golden Isles Gateway Tract and the proposed zoning is Multi-Family. The proposed land use is to develop 252 multifamily residential united on 22.38 acres of the parcel. The max density allowed on 22.38 acres with 16 units per acre is 358 units. The Mainland Planning Commission recommended approval of the application.

This item was opened for public comment and Julian Smith and Jeff Kilgore spoke in opposition. No one spoke in favor.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to rezone approximately 48.97 acres located at 5970 Golden Isles Parkway from Planned Development (PD) to Medium Residential (MR) for a multi-family residential project. The motion carried unanimously. Resolution #R-14-18

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to add item 12.1 the consent agenda to approve canceling the Glynn County Board of Commissioners’ regular meeting scheduled for Thursday, July 5, 2018. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to add item 12.2 the consent agenda to approve an Underground Easement for a distribution line constructed, operated and maintained by Georgia Power Company to be granted by Glynn County and the Brunswick and Glynn County Development Authority at 925 Jetport Road, Brunswick, Georgia 31525. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to add item 10 the consent agenda to approve the minutes of the special called meeting held September 22, 2017, subject to any necessary corrections. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

7.         Approved the minutes of the regular meeting held May 17, 2018, the special called meetings held May 10, 2018, May 15, 2018, and May 24, 2018, subject to any necessary corrections. (D. Patel)

 

8.         Approve the County Manager’s selection of Kathryn Downs to be the Assistant County Manager. (A. Ours) REPORT This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

9.         Adopted the Sixth Amendment to the Operating Agreement between the Joint Water and Sewer Commission (JWSC), Glynn County, and the City of Brunswick. (J. Junkin) REPORT

 

10.       Approved a resolution authorizing the execution of a lease purchase agreement with the Association of County Commissioners of Georgia (ACCG) and other pertinent documents pertaining to the lease-purchase of an Enterprise Resource Planning (ERP) system (including Tyler Technologies Munis Software as a Service (SaaS)) project in the amount of $1,649,647. (T. Miller) REPORT Resolution #R-15-18

 

11.       Authorized the purchase of two (2) deep water fording kits and two (2) lockable equipment vaults not to exceed the amount of $20,425.44 with funding to be provided by the FY18 Capital Projects Fund Sheriff’s Department savings from the purchase of vehicles. (T. Munson) REPORT

 

12.       Approved the Juvenile Justice Incentive Grant contract between Glynn County and the Georgia Criminal Justice Coordinating Council (CJCC) and amend the Juvenile Courts FY18 revenue and expenditures budget by $73,420 each. Contract #Y19-8-014 (T. Munson) REPORT

 

12.1.    Approved canceling the Glynn County Board of Commissioners’ regular meeting scheduled for Thursday, July 5, 2018. (A. Ours) REPORT

 

12.2.    Approve an Underground Easement for a distribution line constructed, operated and maintained by Georgia Power Company to be granted by Glynn County and the Brunswick and Glynn County Development Authority at 925 Jetport Road, Brunswick, Georgia 31525. (R. Burr) REPORT This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

12.3.    Approved the minutes of the special called meeting held September 22, 2017, subject to any necessary corrections. (D. Patel)

 

CONSENT AGENDA – Finance Committee

 

13.       Declared the unusable items listed on the attached page as surplus and approve disposing of these items in the best interest of the County. (T. Munson) (FC Vote: 2-0) REPORT

 

14.       Authorized Glynn County’s designee to receive the Department of Revenue’s notification of any claims of a refund of local significance as follows:

     

Name:                                     Mr. Alan M. Ours, County Manager

                                                Glynn County Board of Commissioners

Address:                                  1725 Reynolds Street, Third Floor

                                                Brunswick, GA 31520

Phone Number:                       912-554-7400

E-mail Address:                       [email protected]

(T. Miller) (FC Vote: 2-0) REPORT

 

15.       Denied a request from Mr. Paul Holcomb that fees and interest paid in the amount of $729.55 on Parcel IDs: 02-01987 and 02-01940 (property taxes) be refunded. (J. Chapman) (FC Vote: 2-0) REPORT

 

16.       Denied a request from Mr. Robert Warshaw that interest paid in the amount of $139.32 on Parcel ID 04-13426 (property taxes) be refunded. (J. Chapman) (FC Vote: 2-0) REPORT

 

17.       Approved a request from Ms. Judith Shadron on behalf of The Tabby House, Inc. that Solid Waste Services fees for tax years 2016 and prior years be refunded for as many years as possible. (J. Chapman) (FC Vote: 2-0) REPORT

 

18.       Denied a request from Mr. Rusty Quarterman that interest paid in the amount of $38.32 on Parcel IDs: 04-03932 and  03-10989 (property taxes) be refunded. (J. Chapman) (FC Vote: 2-0) REPORT

 

19.       Denied a request from Ms. Barbara Moody that taxes paid for seven years in the amount of $5,875 on Parcel ID 03-07130 be refunded. (J. Chapman) (FC Vote: 3-0) REPORT

 

20.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, April 19, 2018 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

21.       Adopted the Resolution to amend the FY17/18 Budget. (T. Munson) (FC Vote: 3-0) REPORT Resolution #R-16-18

 

22.       Accept the $1,749 donation from the Literary Guild of St. Simons, Inc. to cover the balance of the cost to install the hearing loop system at room 108; and increase the Recreation and Parks FY18 revenue and expenditures budget by $1,749 each. (L. Gurganus) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

23.       Accepted the grant monies from the Georgia Trauma Commission in the amount of $10,478.02 to be used for the specific purpose of purchasing trauma related equipment and increase the FY18 EMS budget revenues and expenditures in said amount. (R. Jordan) (FC Vote: 3-0) REPORT

 

24.       Increased the Fire Department’s FY18 revenue and expenditures budget in the amount of $1,000. (N. Mann) (FC Vote: 3-0) REPORT

 

25.       Approved the Community Housing Investment Program (CHIP) Loan and Grants Agreements with Ms. Alice Johnson for the property located at 3907 Hill Street, Brunswick, GA 31520 in the amount of $43,438, on behalf of the Georgia Department of Community Affairs (DCA). (T. Munson) (FC Vote: 3-0) REPORT

 

26.       Approved the proposed FY19 agreement between Glynn County and Civil Air Patrol with funding in an amount not to exceed $12,500 to be provided by the FY19 Operating Budget, subject to approval of County Attorney. (T. Munson) (FC Vote: 3-0) REPORT

 

27.       Approve the Participation Agreement (Contract) for the Georgia Specific Service (Logo) Sign Program with Georgia Logos, LLC, subject to the County Attorney’s review and approval, at a cost of $2,500 annually with funds to come from the Blythe Island Regional Park operating budget. (L. Gurganus) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Brunson.

 

28.       Approved the Memorandum of Agreement with the Federal Emergency Management Agency authorizing use of Room 123 at the Ballard Complex as a Public Assistance Office to share FEMA’s disaster-related assistance and program applications with the citizens of Glynn County. (L. Gurganus) (FC Vote: 3-0) REPORT

 

29.       Approved the connection with BGJWSC to a modern and certified clean water supply for the expense of $5,430 to include $4,015 for tap-in fees and $1,415 for the certified plumbing connection with funding to be provided by the FY18 Fire Department’s Operating Budget. (R. Jordan) (FC Vote: 3-0) REPORT

 

30.       Approved the renewal of a Subscriber Agreement for Westlaw Online Legal Research Services for the County Attorney’s Office. (A. Mumford) (FC Vote: 3-0) REPORT

 

31.       Approved the personnel contracts with the University System of Georgia’s (UGA) Cooperative Extension Office to extend the contracts of one County Ag Agent, one County Extension Associate, and one Cooperative Extension Coordinator through June 30, 2019 with funding in the amount of $96,413 to be provided by the FY19 GA Extension Operating Budget. (A. Ours) (FC Vote: 3-0) REPORT

 

32.       Approved the Anticipated Collections Addendum to the SAVE program Memorandum of Agreement with the Department of Homeland Security with funding to be provided by the FY19 Finance Administration Operating Budget in the amount of $300. (T. Munson) (FC Vote: 3-0) REPORT

 

33.       Approve the 1 year contract between the Joint Public Safety Communications Department (JPSCD) and the College of Coastal Georgia (CCGA), that GB-911 provide dispatch services to the CCGA Police Department subject to the County Attorney’s approval. (C. Richardson) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Brunson.

 

34.       Renewed the agreement with QPublic for the Property Information Portal as budgeted for $10,500 with funding to be provided by the FY19 GIS Operating Budget. (B. Nyers) (FC Vote: 3-0) REPORT

 

35.       Exercised the 4th year option for ground maintenance services to Creative Landscapes, with funding to be provided from the Recreation Department, Facilities Maintenance, and Fire Department’s operating budgets in the amount of $63,240. (D. Austin) (FC Vote: 3-0) REPORT

 

36.       Approved the contract with the Georgia Department of Transportation (GDOT) for the mowing of rights-of-way and litter pickup on 22.23 miles of state routes in Glynn County at a reimbursement rate of $2,625 per mile per year for a total annual reimbursement of $58,353.75. (D. Austin) (FC Vote: 3-0) REPORT

 

37.       Approved the addendum to the contract for commercial solid waste collection at County buildings and parks with Republic Services of Georgia d/b/a Southland Waste Systems and exercise an additional year option effective July 1, 2018 at a projected cost of $103,148.69 with funding to be provided by various operating budgets, subject to the County Attorney’s approval. (D. Austin) (FC Vote: 3-0) REPORT

 

38.       Issued a change order to the contract for Beach Access Repairs with Dogwood Construction in the amount of $1,475 with funding to be provided by the Revenue Stabilization Fund for hurricane IRMA expenses. (D. Austin) (FC Vote: 3-0) REPORT

 

39.       Approved not renewing existing custodial services contract with Helix Enterprises, LLC., dba Specialty Cleaning Company, St. Simons Island, GA, and authorize staff to solicit bids. (D. Austin) (FC Vote: 3-0) REPORT

 

40.       Exercised the second year renewal option for Tree Maintenance and Removal Services to Jones Maintenance Company Inc. of St. Simons Island, Georgia, the current contract holder, with funding to be provided by the FY18/19 Public Works Operating Budget. (D. Austin) (FC Vote: 3-0) REPORT

 

41.       Awarded a contract for the SPLOST 2016 South Harrington Sidewalk Improvement Project Caswell Brothers Construction of Lagrange, GA, the lowest responsive and responsible bidder, in the amount of $142,937 with funding to be provided by SPLOST 2016. (D. Austin) (FC Vote: 3-0) REPORT

 

42.       Awarded the bid for the Rehabilitation of Old Jesup Road 2018 - Rebid Project to East Coast Asphalt of Douglas, Georgia in the amount of $669,000.90 with funding to be provided by SPLOST 2016. (D. Austin) (FC Vote: 3-0) REPORT

 

43.       Rejected the low bid of $126,900 from A & M Builders and Erectors and change the scope of work for Phase 1 Historic Courthouse Paver Replacement Project to replace existing pavers with a concrete sidewalk stamped to resemble the pavers and re-bid the project. (D. Austin) (FC Vote: 3-0) REPORT

 

44.       Rescinded the April 5, 2018, approval to issue a purchase order to Hendrix Machinery, Inc., Savannah, GA for the Land Pride Rotary Mower model RC 5610 10’ offset cutter in the amount $13,468 with funding to be provided by the Capital Projects Fund fund balance and authorize the issuance of a Purchase Orders to Sapelo Equipment of Brunswick, Georgia for the Land Pride Rotary Mower model RC 5610 10’ offset cutter for $13,468 with funding to be provided by the Capital Projects Fund fund balance. (D. Austin) (FC Vote: 3-0) REPORT

 

45.       Approved a contract with Mosquito Control Services of Georgia for the provision of inspection, surveillance, chemical control, biological control, efficacy testing, and reporting effective January 1, 2019, at a yearly cost of $ 995,721. (D. Austin) (FC Vote: 3-0) REPORT

 

46.       Exercised the first year option of the contract for Bulk Fuel Delivery to Sommers Oil Company, Richmond Hill, GA, for .060 total mark-up over Opis low rack Regular Unleaded 87 Octane fuel and .067 total mark-up over Opis low rack #2 Low Sulfur Diesel fuel which includes freight with funding to be provided by the FY19 Fuel Budget in Various funds. (D. Austin) (FC Vote: 3-0) REPORT

 

47.       Awarded a contract to Creative Landscapes for right-of-way mowing and landscaping services at the Demere/Frederica Roundabout (Task 1) in the amount of $7,500; for the Frederica/Lawrence Roundabout (Task 2) in the amount of $2,800; for Sea Island Road-Demere to Frederica (Task 3) in the amount of $8,700; for Lawrence Rd Roundabout to Hampton Point (Task 4) in the amount of $18,600 for a total project amount of $37,600. (D. Austin) (FC Vote: 3-0) REPORT

 

48.       Exercised the 2nd option year renewal of the contract with Keep Golden Isles Beautiful (KGIB) in the amount of $51,924 with funding to be provided by the FY19 Solid Waste Collection Fund Operating Budget. (P. Thompson) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve all items on the consent agenda except items number 8, 12.2, 22, 27, and 33, which were removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

8.         Approve the County Manager’s selection of Kathryn Downs to be the Assistant County Manager. (A. Ours) REPORT This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

      A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the County Manager’s selection of Kathryn Downs to be the Assistant County Manager. The motion carried 4-1 with Commissioner Stambaugh opposed.

 

12.2.    Approve an Underground Easement for a distribution line constructed, operated and maintained by Georgia Power Company to be granted by Glynn County and the Brunswick and Glynn County Development Authority at 925 Jetport Road, Brunswick, Georgia 31525. (R. Burr) REPORT This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the Underground Easement. The motion carried unanimously.

 

22.       Accept the $1,749 donation from the Literary Guild of St. Simons, Inc. to cover the balance of the cost to install the hearing loop system at room 108; and increase the Recreation and Parks FY18 revenue and expenditures budget by $1,749 each. (L. Gurganus) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Stambaugh to accept the $1,749 donation from the Literary Guild of St. Simons, Inc. to cover the balance of the cost to install the hearing loop system at room 108; and increase the Recreation and Parks FY18 revenue and expenditures budget by $1,749 each. The motion carried unanimously.

 

27.       Approve the Participation Agreement (Contract) for the Georgia Specific Service (Logo) Sign Program with Georgia Logos, LLC, subject to the County Attorney’s review and approval, at a cost of $2,500 annually with funds to come from the Blythe Island Regional Park operating budget. (L. Gurganus) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Brunson.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to defer the participation agreement. The motion carried unanimously.

 

33.       Approve the 1 year contract between the Joint Public Safety Communications Department (JPSCD) and the College of Coastal Georgia (CCGA), that GB-911 provide dispatch services to the CCGA Police Department subject to the County Attorney’s approval. (C. Richardson) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Brunson.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to Approve the 1 year contract between the Joint Public Safety Communications Department (JPSCD) and the College of Coastal Georgia (CCGA), that GB-911 provide dispatch services to the CCGA Police Department. The motion carried unanimously.

 

GENERAL BUSINESS

 

49.       Consider approving a request from Ms. Anita Wilt that interest paid in the amount of $340.70 on Parcel ID 04-14258 (property taxes) be refunded. (J. Chapman) (FC Vote: 1-1) REPORT

 

A motion was made by Commissioner Murphy and seconded by Commissioner Stambaugh to approve a request from Ms. Anita Wilt that interest paid in the amount of $340.70 on Parcel ID 04-14258 (property taxes) be refunded. The motion carried 4-1 with Commissioner Strickland opposed.

 

50.       Consider increasing the FY18 Building Inspections Operating budget in the amount of $7,200 for software license with funding to be provided by the General Fund fund balance committed for Building Inspections. (P. Thompson) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Murphy and seconded by Commissioner Strickland to increasing the FY18 Building Inspections Operating budget in the amount of $7,200 for software license with funding to be provided by the General Fund fund balance committed for Building Inspections. The motion carried unanimously.

 

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adjourn to executive session to discuss potential litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the executive session minutes of May 17, 2018. The motion carried unanimously.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to accept the County Attorney’ s recommendations regarding potential litigation. The motion carried unanimously. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 7:20 p.m.

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk