MINUTES

SPECIAL CALLED MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

W. HAROLD PATE BUILDING

1725 REYNOLDS STREET, 2ND FLOOR CONFERENCE ROOM

FRIDAY, SEPTEMBER 22, 2017 AT 9:00 AM

 

PRESENT:                     Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

 

ALSO PRESENT:           Aaron Mumford, County Attorney

 

ABSENT:                      Bob Coleman, Commissioner, At Large Post 2

Alan Ours, County Manager

                                    Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 3 to the published agenda to consider clearing and removing Hurricane Irma generated debris on the roads and rights-of way in private residential communities and neighborhoods within unincorporated Glynn County for purposes of emergency vehicle travel, stormwater conveyance,   protecting public health and safety, and facilitating response and recovery operations in accordance with the Glynn County Debris Management Plan and pursuant to Section 2-2-31 of the Glynn County Code of Ordinances, and direct staff to collect and submit the necessary documentation to the Federal Emergency Management Agency (FEMA) and the Georgia Emergency Management & Homeland Security Agency (GEMA) seeking reimbursement of all eligible costs for such work. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Strickland to add item 4 to the published agenda to consider the issuance of a purchase order to Ceres Environmental, Inc. in an amount not to exceed $1,000,000 for disaster-generated debris clearing, removal, and disposal services on private roads and rights-of-way in private residential communities and neighborhoods within unincorporated Glynn County resulting from Hurricane Irma with funding to be provided initially by Committed Fund Balance – Stabilization Fund, and direct staff to collect and submit the necessary documentation and information to the Federal Emergency Management Agency (FEMA) and the Georgia Emergency Management & Homeland Security Agency (GEMA) seeking reimbursement of all eligible costs for such work. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Strickland to add item 5 to the published agenda to consider the issuance of a purchase order to Witt O’Briens in an amount not to exceed $250,000 for monitoring of disaster-generated debris clearing, removal and disposal services on private roads and rights-of-way in private residential communities and neighborhoods within unincorporated Glynn County resulting from Hurricane Irma with funding to be provided initially by Committed Fund Balance – Stabilization Fund, and direct staff to collect and submit the necessary documentation and information to the Federal Emergency Management Agency (FEMA) and the Georgia Emergency Management & Homeland Security Agency (GEMA) seeking reimbursement of all eligible costs for such work. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 6 to the published agenda pursuant to Section 2-2-26(h) of the Code of Ordinances; to authorize the Community Development Director to issue permits for the temporary use of mobile homes, trailers, recreational vehicles, or other temporary dwellings in any zoning district in the following circumstances:

(1)        the primary dwelling is being repaired due to damage caused by Hurricane Irma;

(2)        the use and placement of the temporary dwelling is approved by the Glynn County Health Department and the Glynn County Building Official; and

(3)        the temporary permit shall be valid for no longer than 12 months and shall expire 30 days after issuance of a certificate of occupancy for the primary dwelling.. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 6 to the published agenda pursuant to Section 2-2-26(g) of the Code of Ordinances; to authorize the waiver of fees for residential and commercial building permits, including sign permits, for repairs, renovations, and other work related to damage caused by Hurricane Irma. The waiver shall apply to building permit applications filed during the period of September 15, 2017, to December 31, 2017. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Brunson to add item 8 to the published agenda to consider approving the Memorandum of Agreement with the Federal Emergency Management Agency (FEMA) authorizing use of the Ballard Complex as a Disaster Recovery Center (DRC) for the purpose of sharing FEMA’s disaster-related assistance and program applications with the citizens. The motion carried unanimously.

 

GENERAL BUSINESS

 

1.         Approved the issuance of a purchase order to Ceres Environmental, Inc. for debris removal and disposal services on public right-of-way resulting from Hurricane Irma with funding to be provided by Committed Fund Balance – Stabilization Fund to be reimbursed fully by the Federal Emergency Management Agency (FEMA) and the Georgia Emergency Management & Homeland Security Agency (GEMA). REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve the issuance of a purchase order in the amount of $4,500,000 to Ceres Environmental, Inc. for debris removal and disposal services on public right-of-way resulting from Hurricane Irma. The motion carried unanimously.

 

2.         Approved the issuance of a purchase order to Witt O’Briens for monitoring of debris removal and disposal services on public right-of-way resulting from Hurricane Irma with funding to be provided by Committed Fund Balance – Stabilization Fund to be reimbursed fully by the Federal Emergency Management Agency (FEMA) and the Georgia Emergency Management & Homeland Security Agency (GEMA). REPORT

 

A motion was made by Commissioner Murphy and seconded by Commissioner Booker to approve the issuance of a purchase order in the amount of $1,125,000 to Witt O’Briens for monitoring of debris removal and disposal services on public right-of-way resulting from Hurricane Irma. The motion carried unanimously.

 

3.         Approved clearing and removing Hurricane Irma generated debris on the private roads and rights-of way in private residential communities and neighborhoods within unincorporated Glynn County for purposes of emergency vehicle travel, stormwater conveyance,   protecting public health and safety, and facilitating response and recovery operations in accordance with the Glynn County Debris Management Plan and pursuant to Section 2-2-31 of the Glynn County Code of Ordinances, and direct staff to collect and submit the necessary documentation to the Federal Emergency Management Agency (FEMA) and the Georgia Emergency Management & Homeland Security Agency (GEMA) seeking reimbursement of all eligible costs for such work. REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Browning to clear and remove Hurricane Irma generated debris on the private roads and rights-of way in private residential communities and neighborhoods within unincorporated Glynn County. The motion carried unanimously.

                                                                                                              

4.         Approved the issuance of a purchase order to Ceres Environmental, Inc. in an amount not to exceed $1,000,000 for disaster-generated debris clearing, removal, and disposal services on private roads and rights-of-way in private residential communities and neighborhoods within unincorporated Glynn County resulting from Hurricane Irma with funding to be provided initially by Committed Fund Balance – Stabilization Fund, and direct staff to collect and submit the necessary documentation and information to the Federal Emergency Management Agency (FEMA) and the Georgia Emergency Management & Homeland Security Agency (GEMA) seeking reimbursement of all eligible costs for such work. REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve the issuance of a purchase order to Ceres Environmental, Inc. in an amount not to exceed $1,000,000 for disaster-generated debris clearing, removal, and disposal services on private roads and rights-of-way in private residential communities and neighborhoods within unincorporated Glynn County resulting from Hurricane Irma. The motion carried unanimously.

 

5.         Approved the issuance of a purchase order to Witt O’Briens in an amount not to exceed $250,000 for monitoring of disaster-generated debris clearing, removal and disposal services on private roads and rights-of-way in private residential communities and neighborhoods within unincorporated Glynn County resulting from Hurricane Irma with funding to be provided initially by Committed Fund Balance – Stabilization Fund, and direct staff to collect and submit the necessary documentation and information to the Federal Emergency Management Agency (FEMA) and the Georgia Emergency Management & Homeland Security Agency (GEMA) seeking reimbursement of all eligible costs for such work. REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the issuance of a purchase order to Witt O’Briens in an amount not to exceed $250,000 for monitoring of disaster-generated debris clearing, removal and disposal services on private roads and rights-of-way in private residential communities and neighborhoods within unincorporated Glynn County resulting from Hurricane Irma. The motion carried unanimously.

 

6.         Pursuant to Section 2-2-26(h) of the Code of Ordinances; authorized the Community Development Director to issue permits for the temporary use of mobile homes, trailers, recreational vehicles, or other temporary dwellings in any zoning district in the following circumstances:

(1)        the primary dwelling is being repaired due to damage caused by Hurricane Irma;

(2)        the use and placement of the temporary dwelling is approved by the Glynn County Health Department and the Glynn County Building Official; and

(3)        the temporary permit shall be valid for no longer than 12 months and shall expire 30 days after issuance of a certificate of occupancy for the primary dwelling. REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to authorize the Community Development Director to issue permits for the temporary use of mobile homes, trailers, recreational vehicles, or other temporary dwellings in any zoning district. The motion carried unanimously.

 

7.         Pursuant to Section 2-2-26(g) of the Code of Ordinances; authorized the waiver of fees for residential and commercial building permits, including sign permits, for repairs, renovations, and other work related to damage caused by Hurricane Irma. The waiver shall apply to building permit applications filed during the period of September 15, 2017, to December 31, 2017. REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the waiver of fees for residential and commercial building permits, including sign permits, for repairs, renovations, and other work related to damage caused by Hurricane Irma. The motion carried unanimously.

 

8.         Approved the Memorandum of Agreement with the Federal Emergency Management Agency (FEMA) authorizing use of the Ballard Complex as a Disaster Recovery Center (DRC) for the purpose of sharing FEMA’s disaster-related assistance and program applications with the citizens. REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to approve the Memorandum of Agreement with the Federal Emergency Management Agency (FEMA) authorizing use of the Ballard Complex as a Disaster Recovery Center (DRC). The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 10:00 a.m.

 

 

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk