MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, DECEMBER 21, 2017 AT 6:00 PM

 

PRESENT:                     Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ABSENT:                      Peter Murphy, Commissioner, District 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Dhwani Patel, Deputy County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

PUBLIC HEARING – Alcoholic Beverage License

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

1.            Consider the issuance of an alcoholic beverage license to Deanna Deskins for Fred’s Stores of Tennessee, Inc. dba Fred’s Store #1263, 5485 New Jesup Hwy, Brunswick, Ga. The license is to sell malt beverages and wine not for consumption on premises of a general retail store. Sunday sales permitted. (Occupation Tax/Police Chief) REPORT

 

Deanna Deskins, licensee, was present at the meeting as required by ordinance. Interim Police Chief John Powell said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the alcoholic beverage license. The motion carried unanimously.

 

 

2.            Consider the issuance of an alcoholic beverage license to William Schmidt for Save-A-Lot, Ltd Store #122, 72 Altama Village Dr., Brunswick, Ga. The license is to sell malt beverages and wine not for consumption on premises of a grocery store. Sunday sales permitted. (Occupation Tax/Police Chief) REPORT

 

William Schmidt, licensee, was present at the meeting as required by ordinance. Interim Police Chief John Powell said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to approve the alcoholic beverage license. The motion carried unanimously.

 

PUBLIC HEARING – Abandonment

 

3.            AB3516 – Consider the application for abandonment of a portion of the unopened alley rightofway in Block 25 in the East Beach subdivision, St. Simons Island. The property is behind 4314/4318 Thirteenth St. and 4315 Fourteenth St. Freddie and Helen Crenshaw, Claude Adams, Wiley Adams, John Adams, and Richard Adams, applicants. (P. Andrews) REPORT

 

SOURCE OF TITLE:  Prescriptive based on plat for the East Beach subdivision recorded in Deed Book 3R, Pages 312‐315, dated May 30, 1924.

PRESENT USE OF RIGHT‐OF‐WAY:  This section of alley is currently not improved for public access. 

PAST HISTORY:  This section of the alley has been used as it is currently for several years.  There is no evidence of the alley having been open for public access.

POTENTIAL USE IN THE FUTURE:  This portion of the right‐of‐way could be used for access to adjacent property and to access and contain utilities.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public will continue to benefit from the ability to use this right‐of‐way for access and/or utilities.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest. 

 

                Paul Andrews, County Engineer, presented the item.  Commissioner Stambaugh voiced concerns regarding upcoming new construction and the possibility of drainage issues in the future.   Mr. Andrews explained that the County will be retaining the drainage easement for drainage issues only.  Commissioner Browning asked if other portions of neighboring blocks had been abandoned.  Mr. Andrews pointed out an area on the map that had been abandoned but he did not have the date off hand as to when it was abandoned.

 

Julian Smith spoke in favor.  Richard Adams, owner of the property was available for questions.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the abandonment. The motion carried unanimously. #R-50-17

 

CONSENT AGENDA – General Business

 

4.            Approved the minutes of the regular meeting held December 7, 2017, subject to any necessary corrections. (D. Patel)

 

5.            Approved the 2018 meeting calendar and submittal deadline calendar for the Mainland Planning Commission and Islands Planning Commission. REPORT

 

CONSENT AGENDA – Finance Committee

 

6.            Authorized a fee waiver for the Risley Alumni Association in the amount of $400 for use of the Selden Park Gym on Friday, December 29, 2017 for their annual banquet. (J. Powell) (FC Vote: 3-0) Strategic Plan: Exceptional Customer Service and A Great Place to Live REPORT

 

7.            Approve the Facility Use Agreement with the American Red Cross for use of the Selden Park Gym, at no charge, for the purpose of providing shelter to displaced citizens in the event of a disaster subject to the approval of the County Attorney. (J. Powell) (FC Vote: 3-0) Strategic Plan: Safe Community REPORT  This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

8.            Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, November 9, 2017 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

9.            Pursuant to Section II.B of the County Grants Policy, authorized the Board of Commissioners Chairman or County Manager to approve the filing of grant applications for County projects during Calendar Year 2018. (V. McClinton) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Exceptional Customer Service, and A Great Place to Live REPORT  

 

10.          Accepted the FY18 MRR Grant and authorize a revenue increase in the amount of $52,877.55 for the Marshes of Glynn Libraries with the funding provided by the FY18 MRR Grant. (G. Mullis) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Exceptional Customer Service, and A Great Place to Live REPORT  

 

11.          Authorized a revenue and expenditure increase in the amount of $4,125 for the Marshes of Glynn Libraries with the funding provided by the 2018 PRIME TIME LSTA Mini-Grant. (G. Mullis) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Exceptional Customer Service, and A Great Place to Live REPORT  

 

12.          Adopt the Resolution to amend the FY16/17 Budget. (T. Miller) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT  This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

13.          Adopt the Resolution to amend the FY17/18 Budget. (T. Miller) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT  This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

14.          Increased the Animal Control Department’s FY18 revenue and expenditures budget by $1,295 for the cost of animal transport. (J. Powell) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Great Place to Live, Safe Community REPORT  

 

15.          Authorized the transfer of $3,178,396 back to “committed” fund balance to the revenue stabilization fund from funds previously moved from this category to assigned fund balance for Hurricane Matthew expenditures. (T. Miller) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT

 

16.          Authorized the user agreement with Multi-Bank Securities (MBS) for the use of eConnect Direct software for investments. (T. Miller) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT

 

17.          Approved and executed the addendum with Coastal Regional Commission. (T. Miller) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government and A Great Place to Live REPORT

 

18.          Entered into the agreement with Dr. Todd Lucas, M. D. for $3,000 per month and a one-time $3,500 payment for the purpose of medical malpractice insurance with funding to be provided by the FY17/18 EMS Operating Budget. (N. Mann) (FC Vote: 3-0) Strategic Plan: Safe Community, Exceptional Customer Service, and Financially Responsible Government REPORT

 

19.          Accepted the Right of Way and storm drainage for Serenity Place Subdivision for county maintenance with addition of adding a Title Search to Sept 5 of the Procedures for Conveying Private Right of Way to the County for Ongoing Maintenance and to Allow for Public Access. (P. Andrews) (FC Vote: 3-0) Strategic Plan: Exceptional Customer Service REPORT

 

20.          Approved the SaaS agreement with Tyler Technologies to move Odyssey to a cloud platform for $359,459 for year 1 with funding from FY18 IT Budget, 1922.54710 and to authorize the chairman to sign the agreement. (J. Catron) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community REPORT

 

21.          Authorized staff to issue a purchase order for audio/video system installation in the meeting space on the second floor of the W. Harold Pate Building to Miller Electric under State Contract in the amount of $49,896.07 with funding provided by Capital Projects Fund. (J. Catron) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT  

 

22.          Authorized staff to issue a purchase order to replace the audio/video equipment in the Emergency Operations Center and Police Chief’s Conference Room to Miller Electric under State Contract in the amount of $99,838.54 with funding provided by the Capital Projects Fund. (J. Catron) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT  

 

23.          Approved the sixth amendment to the contract for Spillman Technologies, Inc. and Glynn County and the quote for 50 additional Hiplink Receivers Licenses and 2 Clients to be used by the Sheriff’s Office, with funding to be provided by the FY18 Sheriff’s Office Budget for $3,017 and to authorize the chairman to sign the amendment. (J. Catron) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community REPORT

 

24.          Approved issuing a PO for replacement of the Blythe Island bait house to A & M Builders in the amount of $14,460 with funding to be provided by the Revenue Stabilization Fund. (J. Powell) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Great Place to Live REPORT

 

25.          Approved the Blythe Island Regional Park Campground Host Agreement with Janice Tyler. (J. Powell) (FC Vote: 3-0) Strategic Plan: Great Place to Live, Exceptional Customer Service REPORT

 

26.          Approved Change Order #2 for additional materials required for the St. Simons Island Marina docks destroyed by Hurricane Mathew to Intron Technologies, Inc. from Jacksonville, FL, in the amount of $23,175.82 with funding to be provided by the Revenue Stabilization Fund (Rainy Day Fund). (D. Deloach) (FC Vote: 3-0) Strategic Plan: A Great Place to Live, Safe Community, and Financially Responsible REPORT

 

27.          Approved the Glynn County 2018 LMIG suggested list of roads as the Georgia Department of Transportation 2018 LMIG project with funding from SPLOST 2016 and the GDOT 2018 LMIG funding, as well as authorize the Glynn County Commission Chairperson to sign the 2018 LMIG application on behalf of Glynn County and to go out to bid for the proposed work once the application has been approved by GDOT. (D. Austin) (FC Vote: 3-0) Strategic Plan: A Great Place to Live, Safe Community, and Financially Responsible REPORT  

 

28.          Awarded a contract for the Frederica Road Intersection Improvements Project, to Thomas & Hutton, Brunswick, GA, in the amount of $53,500 with funding to be provided from the SPLOST 2016 Fund. (D. Austin) (FC Vote: 3-0) Strategic Plan: Safe Community and Financially Responsible Government REPORT

 

29.          Rejected all proposals received for the Sea Island Road Intersection Improvements Project and rebid the project, with a reduced scope. (D. Austin) (FC Vote: 3-0) Strategic Plan: Safe Community and Financially Responsible Government REPORT  

 

30.          Renewed the contract for workers’ compensation administration and insurance with the Association of County Commissioners of Georgia-Georgia Self Insured Workers’ Compensation Fund for January 1, 2018 – December 31, 2018 at an estimated contribution of $254,051 and a deductible of $500,000. (O. Reed) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government and Valued Employees REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to approve all items on the consent agenda except for items 7, 12, and 13 which were pulled for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION

 

7.            Approve the Facility Use Agreement with the American Red Cross for use of the Selden Park Gym, at no charge, for the purpose of providing shelter to displaced citizens in the event of a disaster subject to the approval of the County Attorney. (J. Powell) (FC Vote: 3-0) Strategic Plan: Safe Community REPORT  This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to defer this agreement to a future meeting. The motion carried unanimously.

 

12.          Adopt the Resolution to amend the FY16/17 Budget. (T. Miller) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT  This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

                                Commissioner Stambaugh addressed the fact that there was a calculation error in the auto sum columns of the spreadsheet for the FY16/17 Budget.  Ms. Tonya Miller stated the issue has been corrected and reposted.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adopt the resolution to amend the FY16/17 Budget. The motion carried 5-0 with Commissioner Browning out of the room at the time of the vote. #R-51-17

 

13.          Adopt the Resolution to amend the FY17/18 Budget. (T. Miller) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT  This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

                                Ms. Tonya Miller stated that there were errors in the FY17/18 Budget.  The issue has been corrected and reposted.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adopt the resolution to amend the FY17/18 Budget. The motion carried unanimously. #R-52-17

 

GENERAL BUSINESS

 

31.          Amend the language in the financial policies as follows:

 

·         remove areas stricken through: Policy 1, II, A 3. Except for the provisions contained in Policy I Section II.A.5, the Revenue Stabilization Fund will not be less than fifty percent (50%) of the subsequent year’s General Fund budgeted operating expenditures and transfers

·         add italicized: Policy 1 Fund Balance, II Committed Fund Balance, A 3. Except for the provisions contained in Policy I Section II.A.5, the Revenue Stabilization Fund will be $30,000,000 in the General Fund

·         remove areas stricken through : Policy 1, II, A 4. Funds in excess of fifty percent (50%) of the annual requirement of Policy I, Section II.A.3 above may be retained in the Revenue Stabilization Fund, or may be transferred to the Unassigned General Fund Balance described in Policy I Section IV.” And

·         Policy 1, II, A, 5 shall become Policy 1, II, A, 4.

effective June 30, 2017. (T. Miller) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to amend the language in the financial policies as outlined. The motion carried unanimously.

 

32.          Consider adoption of the Resolution consenting to the inclusion of certain Glynn County ad valorem taxes in the computation of the Tax Allocation Increment for the City of Brunswick Tax Allocation District (TAD) Number one, Historic Core and for other purposes. REPORT

 

A motion was made by Commissioner Booker and seconded by Commissioner Stambaugh to adopt the resolution. The motion carried unanimously. #R-53-17

 

33.          Consider an amendment to the Flood Damage Prevention Ordinance to adopt the new flood maps for Glynn County, to require the lowest floor for new construction and substantial improvements be at least one foot above base flood elevation in certain flood zones, and for other purposes. If adopted, the amendment will become effective at 12:01 a.m. on January 5, 2018. REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to approve amendment to the Flood Damage Prevention Ordinance as written. The motion carried unanimously.  Ordinance #O-2017-14

 

34.        Election of Chairman and Vice Chairman for 2018

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to defer this item to the January 4, 2018 meeting. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

There being no further business, the meeting was adjourned at 7:08 p.m.

 

 

 

 

                                                                                                ____________________________

Bill Brunson, Chairman

                                                                                                Board of Commissioners

                                                                                                Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, Deputy Clerk