MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, NOVEMBER 16, 2017 AT 6:00 PM

 

PRESENT:                     Bill Brunson, Chairman, District 4

Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ABSENT:                      Michael Browning, Vice Chairman, District 1

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Dhwani Patel, Deputy County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Julian Smith spoke regarding the agendas, minutes, and the Memorandum of Understanding with Taean County, Republic of Korea.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to add item 10.1 to the published consent agenda to authorize rescheduling the next regular meeting of the Islands Planning Commission from December 19, 2017 to December 13, 2017. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to add item 10.2 to the published consent agenda to authorize participation in the new Direct Administration Cost (DAC) Public Assistance Alternative Procedure (PAAP) program through the Federal Emergency Management Agency (FEMA) to allow Glynn County to receive a fixed estimate DAC award, calculated as a flat rate 4% of all the county’s eligible emergency and permanent work with an additional 1% applied to the same eligible project costs as a closeout incentive. The motion carried unanimously.

 

1.         Received the FY18 Year-to-Date (YTD) Financial Report. (T. Miller)

 

PUBLIC HEARING – Land Use

 

2.         TA3509 Consider an amendment to the Subdivision Regulations of Glynn County, Georgia to revise Section 704 to require the Glynn County Islands Planning Commission to have a public hearing before it takes formal action on any preliminary plat; to address notice requirements for public hearings pertaining to preliminary plats; and for other purposes. REPORT

 

Will Worley, Senior Assistant County Attorney, presented the amendments to Section 704 of the Subdivision Regulations and the amendments to the Zoning Ordinance referred to in item #3. 

 

This item was opened for a public hearing. Julian Smith spoke in favor of the amendment. No one spoke in opposition. 

 

A motion was made by Commissioner Murphy to approve TA3509. The motion failed for a lack of a second.

 

3.         TA3508 Consider an amendment to the Zoning Ordinance of Glynn County, Georgia to revise Sections 619.2(c), 619.4, 709.8, 1106.1, and 1106.2 and to add Section 1105.3; to require the Glynn County Islands Planning Commission to have a public hearing before it takes formal action on any site plan, application for design review, or preliminary plat; to address notice requirements for public hearings pertaining to site plans, applications for design review, or preliminary plats; to revise the public hearing process set forth in Section 1106.1 to include site plans, design review, and preliminary plats; and for other purposes. REPORT

 

Will Worley, Senior Assistant County Attorney, described these amendments during his presentation for item #2.  Pamela Thompson, Director of Community Development, explained the difference between a preliminary plat and a site plan.

 

This item was opened for a public hearing, yet no one addressed the board.

 

A motion was made by Commissioner Murphy to approve TA3508. The motion failed for a lack of a second.

 

4.         TA3654 Consider an amendment to Section 619 of the Zoning Ordinance of Glynn County, Georgia to remove the requirement for site plan approval prior to issuance of a building permit for an existing development in certain situations; and for other purposes. REPORT

 

Pamela Thompson, Community Development Director, reported that the amendment to Section 619 would allow certain commercial properties and buildings that were in existence prior to the site plan approval requirement to get building permits for interior renovations without triggering a site plan review.   She reported that both joint planning commissions recommended approval of the amendment.

 

This item was opened for a public hearing, yet no one addressed the board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve the amendment. The motion carried 5-0 with Commissioner Murphy out of the room at the time of the vote. Ordinance #O-2017-11

 

CONSENT AGENDA – General Business

 

5.         Approved the minutes of the regular meeting held November 2, 2017, subject to any necessary corrections. (C. Overstreet)

 

6.         Accepted the 2017 Victim of Crime Act (VOCA) grant contract in the amount of $64,734 from the Georgia Justice Coordinating Council (CJCC). The funds support the activities of the Crime Victim Liaison between October 1, 2017 and September 30, 2018. Approval includes amending the Police Operations – VOCA Grant’s FY18 revenue and expenditures budget by $29,734, subject to the County Attorney’s approval. C16-8-179 (M. Hardin) REPORT

 

7.         FP3580 Glynn Oaks: Approved a Final Plat to create 10-lot subdivision Glynn Oaks. The property is zoned R6 and is 2.492 acres. Property is located on Demere Road, north of Mallory Street and south of Skylane Road. 1317 Demere, LLC., applicant and owner. REPORT

 

8.         Approved an agreement between Glynn County and CSRA Probation Services, Inc., regarding misdemeanor probation services for Glynn County Magistrate Court. REPORT

 

9.         Approved an agreement between Glynn County and CSRA Probation Services, Inc., regarding misdemeanor probation services for Glynn County State Court. REPORT

 

10.       Approved an agreement between Glynn County and CSRA Probation Services, Inc., regarding misdemeanor probation services for Glynn County Superior Court. REPORT

 

10.1.    Authorized rescheduling the next regular meeting of the Islands Planning Commission from December 19, 2017 to December 13, 2017.

 

10.2.    Authorized participation in the new Direct Administration Cost (DAC) Public Assistance Alternative Procedure (PAAP) program through the Federal Emergency Management Agency (FEMA) to allow Glynn County to receive a fixed estimate DAC award, calculated as a flat rate 4% of all the county’s eligible emergency and permanent work with an additional 1% applied to the same eligible project costs as a closeout incentive.

 

CONSENT AGENDA – Finance Committee

 

11.       Declared certain unusable items as surplus and approve disposing of these items in the best interest of the County. (V. McClinton) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government REPORT

 

12.       Denied a request from Mr. Richard Clements that late penalties paid in the amount of $106.36 on his 2017 vehicle registration be refunded. (J. Chapman) (FC Vote: 3-0) REPORT

 

13.       Approved a request from Mr. James Watson that penalties paid on his property tax bill #1629158 in the amount of $177.37 be refunded. (J. Chapman) (FC Vote: 3-0) REPORT

 

14.       Denied a request from Mr. Mark Podlin that late penalties paid in the amount of $15.00 on his 2017 vehicle registrations be refunded. (J. Chapman) (FC Vote: 3-0) REPORT

 

15.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, October 5, 2017 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

16.       Approved the Real Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, October 19, 2017 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

17.       Increased the Fire Department FY18 revenue and expenditures budget by $8,701 from the sale of the air bottles and the donation for the fallen firefighters to purchase needed personal protective equipment. (W. Mann) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community REPORT

 

18.       Accepted the Health Promotion and Wellness Grant from Association County Commissioners of Georgia Group Health Benefits Program in the amount of $6,000. (O. Reed) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Valued Employee REPORT

 

19.       Accepted the FY 2018 Highway Enforcement of Aggressive Traffic (H.E.A.T.) in the amount of $29,379.04; and amend the FY18 Police Department Budget by decreasing revenue and expenditures in the amount of in the $621 ($30,000 was budgeted), subject to the approval of the County Attorney. (V. McClinton) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community REPORT

 

20.       Accepted the FY2017 Homeland Security GEMA CBRNE Grant for equipment in the amount of $54,320 and increase the FY18 Police Department’s Budget revenue and expenditures in the amount of $34,320, subject to the approval of the County Attorney’s Office. (V. McClinton) (FC Vote: 3-0) REPORT

 

21.       Increased the FY 17 revenue and expenditure budgets in General Fund the amount of $45,515 and $8,323 in the Administrative Services Fund for expenditures related to the Cobb County Trial. (T. Miller) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT

 

22.       Amended the FY17 budget for the Employee Benefits Fund revenue and expenditures in the amount of $143,757 and County Insurance Fund revenue and expenditures in the amount of $158,650 with funding to be provided as follows:

 

Fund	Total for both Funds
General Fund use of fund balance	9,265
Fire Fund (use of fund balance)	6,820
Outside Agencies (Airport and DA)	6,495
Other Revenues	75,121
	97,701
 

 

 

 

 

 

 


(O. Reed & T. Miller) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT

 

23.       Approved the ESRI Software Maintenance Agreement with funding to be provided by the FY18 GIS Operating Budget. (B. Nyers) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Planned and Managed Growth REPORT

 

24.       Awarded a contract to Pyro Engineering of Bathpage, NY to provide a 20-25 minute fireworks show as proposed at the $35,000 Level in the amount of $35,000 with funding to be provided by the FY18 Approved Budget. (J. Johnson) (FC Vote: 3-0) Strategic Plan: Great Place to Live REPORT

 

25.       Approved exercising the 1st year extension option with Ameris Bank for the County Banking Service at no cost to Glynn County. (V. McClinton) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT

 

26.       Approved the issuance a solicitation for repair projects relating to Glynn County property damaged by Hurricane Irma with funding to be provided by committed fund balance (revenue stabilization fund). (D. Austin) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Great Place to Live, Safe Community REPORT

 

27.       Approved the contract, funding, and contractual obligations required for AT&T to relocate their utilities for the Glynco Parkway Bridge project in the amount of $48,456.67 with funding to be provided within the current contract in the amount of $45,581.36 and additional funding in the amount of $2,875.31 to be provided by unallocated SPLOST 5 monies. (D. Austin) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Planned and Managed Growth REPORT

 

28.       Approved submitting a termination notice to First Coast Biofuels and award the contract for Bulk Fuel Delivery to Sommers Oil Company, Richmond Hill, GA for .042 total mark-up over Regular Unleaded 87 Octane fuel and .047 total mark-up over #2 Low Sulfur Diesel fuel which includes freight with funding to be provided by the FY18 Fuel Budget in Various funds. (D. Austin) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT

 

29.       Approved the Service Agreement between Atlas Labs and Glynn County for Auto Vehicle Locator Services. (R. Jordan) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community, Valued Employees REPORT

 

30.       Approved the Agency Application and Participation Agreement with the Georgia Association of Chiefs of Police with an annual application fee of $300 and costs of the assessor’s travel at $75 each with funding to be provided by the FY18 Police Department Operating Budget. (J. Powell) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community REPORT

 

31.       Approved the issuance of a purchase order to Motorola Solutions for $26,302.62 to purchase six new Motorola portable radios with funding to be provided by the FY18 Approved Police Department Budget. (J. Powell) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community, Valued Employees REPORT

 

32.       Awarded the bid for the purchase of equipment, labor and installation, and delivery of vehicles to the lowest responsive vendor, West Chatham Warning Devices Inc., of Savannah, Georgia, in the amount of $83,125.07 with funding to be provided by the FY18 Capital Projects Fund. (J. Powell) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community, Valued Employees REPORT

 

33.       Approved the issuance of a purchase order to Motorola Solutions for $25,828.50 (6) new Motorola Mobile Radios using GA State Contract 980-280008 with funding to be provided by the FY18 Capital Projects Fund Budget. (J. Powell) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community, Valued Employees REPORT

 

34.       Authorized staff to issue a purchase order to Dell Incorporated for the purchase of 19 rugged tablet computers for the Police Department in the amount of $32,698.81 with funding to be provided by the FY18 Capital Projects Fund. (D. West) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community, Valued Employees REPORT

 

35.       Authorized staff to issue a purchase order to Miller Electric under a State of Georgia Contract in the amount of $25,574.08 for Blythe Island Regional Park’s wireless network infrastructure with funding provided by the FY18 Capital Projects Budget and the remaining project balance of $4,425.92 will be used to purchase miscellaneous network switches, cameras, and equipment. (D. West) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Exceptional Customer Service REPORT

 

36.       Approved the eCitation agreement with Tyler Technologies for $89,341 and the addendum with Spillman Technologies, Inc. for an interface to this system for $13,780 for a total of $103,121 and maintenance due in year 2 of $10,624 with funding to be provided by the FY 18 E911 Fund, subject to the County Attorney’s approval. (J. Catron) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community, Valued Employees REPORT

 

37.       Accepted the contract with EMC Engineering for the Concept Planning of the Canal Road Widening Project in an amount not to exceed $24,090 with funding provided from the SPLOST 2016-Canal Road Widening project. (P. Andrews) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community, Valued Employees REPORT

 

38.       Authorized additional funds for the Ecological Planning Group contract to provide professional services in an amount not to exceed $24,250 with funding provided by the FY18 Community Development Engineering Division’s Approved Budget for support of the County’s 2017 NPDES program requirements. (P. Andrews) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government, Safe Community, Planned and Managed Growth REPORT

 

39.       Approved the lease with the FBI for use of the 4th street tower for an initial monthly fee of $1,630.49 with annual increases of 3% per year subject to approval of the County Attorney. (J. Catron) (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT

 

CONSENT AGENDA – Pension Committee

 

40.       Approved exercising the third year extension of the contract with Nyhart for the provision of actuarial services. (PC Vote 2-0) REPORT

 

41.       Approved a one (1) year extension of the contract with Marshwinds Advisory Company for the provision of Investment Management services and with Synovus Trust Company for the provision of Trustee/Administration services. (PC Vote 2-0) REPORT

 

CONSENT AGENDA – Personnel Committee

 

42.       Approved implementing the GASB 75 standard in 2018 for the OPEB (Other Post-Employment Benefits) Actuarial Valuation. (PC Vote 3-0) REPORT

 

43.       Approved the purchase of required Georgia Firefighter Cancer Insurance from ACCG-IRMA. (PC Vote 3-0) REPORT #R-45-17

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve all items on the consent agenda. The motion carried 5-0 with Commissioner Murphy out of the room at the time of the vote.

 

GENERAL BUSINESS

 

44.       Consider amending the FY17 Budget as follows:

a)      Accommodation Excise Tax Fund – Increase revenue and expenditures in the amount of $383,637 (more revenue was received than budgeted)

b)      Insurance Premium Tax Fund – Increase in revenue and expenditures in the amount of $216,328 (more revenue was received than budgeted)

c)       Fire Fund – Increase in revenue and expenditures in the amount of $32,073 (Insurance premium tax proceeds more than budgeted, Health Insurance, Property & Liability Insurance overage).

d)      Debt Service Fund (Sinking Fund) – Increase revenue and expenditures in the amount of $677,383 (establish budget)

e)      Revolving Loan Fund – Increase revenue and expenditures in the amount of $193,260 (use of net position – returned funds back to the State).

f)       Solid Waste Disposal Fund – Increase revenue and expenditures in the amount of $93,175 (use of net position – Financial Assurance Liability of the Cate Road Landfill Closure)

g)      Pension Fund – Increase in revenue and expenditures in the amount of $731,045.

(FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT

 

Commissioner Booker voiced concerns of returning monies to the state for the Revolving Loan Fund. Commissioner Stambaugh agreed with Commissioner Booker’s concerns and suggested beginning a discussion to find a solution to loosen some requirements. The purpose would be to make it easier to qualify for these funds.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to approve this item. The motion carried 5-0 with Commissioner Murphy out of the room at the time of the vote.

 

45.       Consider amending the FY17 Budget:

a)      General Fund – Increase the FY17 Budget - Sheriff’s Department revenue in the amount of $101,905 and expenditures in the amount of $456,443 and the FY17 use of fund balance in the amount of $354,538, and

b)      General Fund – Increase EMS Department expenditures in the amount of $115,074 (use of fund balance).

(FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT

 

            Tonya Miller, Administrative Services Director, explained that serval departments were over their overtime budget in the FY17 December financial report. The EMS Department was projected to go over about $450,000 and the Sheriff’s Department was projected to go over by about $800,000. Both offices put in measures to try to slow down the overtime hours from accumulating so quickly and were able to bring their overtime numbers to be under what was projected.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to approve this item. The motion carried 5-0 with Commissioner Murphy out of the room at the time of the vote.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 7:00 p.m.

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Dhwani Patel, Deputy Clerk