MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, OCTOBER 5, 2017 AT 6:00 PM

 

PRESENT:                     Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD

 

Jeff Kilgore spoke regarding the County’s bid policy.

Julian Smith spoke regarding the County’s response to Hurricane Irma and future hurricane preparations.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

CONSENT AGENDA – General Business

 

1.         Approved the minutes of the regular meeting held September 7, 2017, subject to any necessary corrections.  (C. Overstreet)

 

2.         Approved the Shelter Agreement with Glynn County Board of Education for use of Brunswick High School as a refuge for Glynn County critical workforce during a disaster. (J. Wiggins) Strategic Plan: Safe Community REPORT

 

3.         Approved updating the March 2, 2017, letter to GDOT to request a break in the limited access of SR25Spur at its intersection with Glynco Parkway. (P. Andrews) Strategic Plan: Great Place to Live REPORT

 

4.         Approved updating the Exhibit attached to the Encroachment Agreement with James Davis, Dale Davis, Susan Cox, and Catherine Ridley that was approved by the Board on August 3, 2017, to allow county staff authority to allow minor modifications to the Minimum Separation Distance to accommodate issues encountered in the field. (P. Andrews) REPORT

 

5.         Authorized the Alzheimer’s Association to sell food at the Walk to End Alzheimer’s event for fund-raising purposes on Saturday, October 14, 2017, in Neptune Park. (J. Powell) REPORT

 

6.         Authorized the Chairman to sign the Georgia Department of Transportation’s (GDOT) Traffic Signal Permit Application for a stop and go traffic signal at the intersection of SR 25 Spur (Golden Isles Pkwy) at Perry Lane Rd and Millennium Blvd. Strategic Plan: Great Place to Live REPORT

 

CONSENT AGENDA – Finance Committee

 

7.         Declared certain unusable items as surplus and approve disposing of these items in the best interest of the County.  (V. McClinton) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government. REPORT 

 

8.         Approved the retirement of police service dog Ace and allow his handler, Deputy Brian Faulk to adopt him at a purchase price of $1.00.  (N. Jump) (FC Vote: 2-0) REPORT

 

9.         Approved the Concession License Agreement with Roxanne Thomas for 30 percent of Gross Revenue for operations of concession facilities at Glynn County Recreation athletic events and activities in Brunswick from September 2017 to August 2018, subject to County Attorney’s approval.  (J. Powell) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government, Great Place to Live REPORT

 

10.       Approved a Memorandum of Understanding  MOU) with Social Opportunities & Active Recreation, Inc. (SOAR), issue payment for $10,000 to Special Olympics of Georgia in support of the local Special Olympics Program for FY18 that ends 6/30/18 and authorize the chairman to sign the MOU in the best interest of the County.  (T. Miller & J. Christian) (FC Vote: 2-0) Strategic Plan: Great Place to Live REPORT 

11.       Approved and executed the addendum with Coastal Georgia Area Community Action Authority.  (T. Miller) (FC Vote: 2-0) Strategic Plan: Great Place to Live REPORT

 

12.       Approved the personnel contracts with the University System of Georgia’s (UGA) Cooperative Extension Office to extend the contracts of one County Ag Agent, one County Extension Associate, and one Cooperative Extension Coordinator through June 30, 2018 with funding in the amount of $72,675 to be provided by the FY 18 GA Extension Operating Budget and $866 by the County Manager’s Contingency.  (A. Ours) (FC Vote: 2-0) Strategic Plan: Great Place to Live REPORT

 

13.       Adopted the proposed FY 2018/2019 Budget Calendar as presented by the Budget Team.  (T. Miller) (FC Vote: 2-0) REPORT

 

14.       Approved the Real Property and Mobile Home corrections as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, August 17, 2017 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 2-0) REPORT

 

15.       Approve an amendment the FY18 budget to include prior year budgeted items that were not expended or encumbered in FY17. (T. Miller) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government REPORT This item was removed from the consent agenda at the request of Commissioner Browning.

 

16.       Approve an amendment the FY18 budget to include prior year encumbrances that were outstanding as of June 30, 2017.  (T. Miller) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government REPORT This item was removed from the consent agenda at the request of Commissioner Browning.

 

17.       Accepted the Georgia Council on Substance Abuse Grant and amend the Glynn County Drug Court’s FY18 revenue and expenditure budgets in the amount of $1,905. (V. McClinton) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government REPORT

 

18.       Accepted the Target Public Safety Grant and amend the Emergency Management Agency’s FY18 revenue and expenditure budgets in the amount of $1,500.  (V. McClinton) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government, Safe Community REPORT

 

19.       Awarded the bid for the BATS MPO program administration and coordination to the lowest responsive responsible bidder, RS&H Inc., Jacksonville, FL, in the amount of $49,700 with funding to be provided by the FY18 Community Development Operating Budget.  (P. Thompson) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government REPORT

 

20.       Approved the issuance of a Purchase Order for an ambulance to Frazier LTD, using through the HGACBuy Contract through Texas, in the amount of $249,925 with funding to be provided by the FY18 Capital Projects Fund.  (N. Mann) (FC Vote: 2-0)   Strategic Plan: Financially Responsible Government, Safe Community REPORT

 

21.       Approved the Support Agreement with Stryker® in the amount of $13,135 with funding to be provided by the FY18 EMS Operating Budget.  (N. Mann) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government, Safe Community REPORT

 

22.       Approved the MOA for acquisition of the LiDAR data from Coastal Regional Commission in the amount of $55,220 with funding in the amount of $55,000 to be provided by the FY18 Capital Projects Fund, $20,000 budgeted for LiDAR and $35,000 in savings from the Aerial Photography Project and $220 transfer from the FY18 GIS Operating Budget in General Fund.  (R. Nyers) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government, Safe Community, Planned and Managed Growth REPORT

 

23.       Approved the issuance of a purchase order for the Traffic Signal at Canal Road and Old Jesup Road Project materials to Temple Inc., Decatur, AL, using State Contract, in the amount $38,245.21, with funding to be provided by the FY18 Capital Projects Fund.  (D. Austin) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government, Great Place to Live REPORT 

 

24.       Approved payment to the applicant, Coastal Georgia RV Storage Park, the cost of a larger drainage system at Southport Parkway in the amount of $24,500, pending County Attorney approval of the proposed drainage easement, with funding to be provided by the FY18 Public Works Operating Budget. (D. Austin) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government; Great Place to Live REPORT

 

25.       Approved a $9,000 transfer from Keep Golden Isles Beautiful to Glynn County, with an additional $1,000 to be paid at the project completion and final report submission, for the purpose of replanting public space trees lost to Hurricane Matthew with funding to be provided by the Anheuser-Busch/Keep America Beautiful Tree Restoration Grant and increased the FY18 Public Works Operating Budget revenues and expenditures in amount of $10,000.  (D. Austin) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government, Great Place to Live REPORT

 

26.       Awarded the bid for Security Walls in Probate Court to the lowest bidder, Dogwood Construction Group, Inc., Jesup, GA, in the amount of $24,990 with funding to be provided by the County Manager’s Contingency fund.  (D. Austin) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government REPORT

 

27.       Approved the issuance of a Purchase Order for the Total Station Survey Package Including Equipment and Software to sole bidder, Georgia Surveyors Exchange, Savannah, GA, in the amount of $28,054 with funding to be provided by the FY18 Capital Projects Fund Budget. (D. Austin) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government REPORT

 

28.       Accepted the Georgia Council on Substance Abuse Grant and amend the Glynn County Drug Court’s FY18 revenue and expenditure budgets in the amount of $1,905. (V. McClinton) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government REPORT

 

29.       Approved the request to:

a)   Rescind the August 17, 2017 action to authorize the issuance of a purchase order to Akins Ford Dodge  Jeep Chrysler of Winder, GA, in the amount of $420,298.20 for the purchase of eighteen (18) Dodge Charger V6 Pursuit Vehicles using state contract pricing, with funding to be provided by the FY18 Capital Projects Fund; and

 

            b)   Authorize the issuance of a Purchase Order to Akins Ford Dodge Jeep Chrysler of Winder, GA, in the amount of $407,638.75 for the purchase of seventeen (17) V8 Dodge Charger Pursuit Vehicles using state contract pricing with funding to be provided by the FY18 Capital Projects Fund.  (J. Powell) (FC Vote: 2-0) Strategic Plan:  Financially Responsible Government, Safe Community REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to approve all items on the consent agenda except for items 15 and 16, which were removed for discussion. The motion carried 6-0 with Commissioner Murphy out of the room at the time of the vote.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

15.       Approve an amendment the FY18 budget to include prior year budgeted items that were not expended or encumbered in FY17. (T. Miller) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government REPORT This item was removed from the consent agenda at the request of Commissioner Browning.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve the item. The motion carried unanimously.

 

16.       Approve an amendment the FY18 budget to include prior year encumbrances that were outstanding as of June 30, 2017.  (T. Miller) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government REPORT This item was removed from the consent agenda at the request of Commissioner Browning.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Browning to approve the item. The motion carried unanimously.

 

GENERAL BUSINESS

 

30.       Award a contract for the A&E Services for the Animal Control Facility to Ussery-Rule Architects of St. Simons Island, GA, in the amount of $172,000 with funding to be provided by the SPLOST 2016.  (D. Austin) (FC Vote: 2-0) Strategic Plan: Financially Responsible Government, Great Place to Live REPORT

 

Tonya Miller, Administrative Services Director, gave a brief presentation regarding how bids are posted by the Purchasing Agent. Commissioner Stambaugh asked Ms. Miller if staff researches specific businesses who specialize in the projects and reaches out to them. Ms. Miller stated that they typically do not reach out to any businesses. Commissioner Coleman expressed concern that there was only one bid received for this project and there were no other bids to use as a basis of comparison. Commissioner Booker expressed concern that the company who bid did not have previous experience with building an animal control facility. Commissioner Browning stated that the Glynn County‘s competitive bid process is the same as other levels of government and clarified that this was not a sole source bid. He also stated that there could be several reasons why other businesses would not want to bid on certain projects. In addition, he stated that as this bid had already been unsealed, it would not be fair to this company to rebid. Commissioner Stambaugh asked Ms. Miller if Glynn County has rebid projects in the past if only one bid was received and Ms. Miller answered that she believed that Glynn County did not rebid unless there was a change in the scope of the project. Commissioner Booker asked how staff determines the budget of this project. County Manager Alan Ours answered that the Glynn County facilities maintenance team researched the cost of design and construction by talking to contractors to determine a reasonable estimate. Public Works Director Dave Austin stated that Ussery-Rule Architects’ proposal was within industry standards cost wise and that Glynn County has worked effectively with the company with past projects. Commissioner Murphy stated that due to the size of this project, larger companies may not be interested and also stated that if Glynn County started reaching out to selective companies, it could jeopardize a fair bidding process.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to award a contract for the A&E Services for the Animal Control Facility to Ussery-Rule Architects of St. Simons Island, GA, in the amount of $172,000 with funding to be provided by the SPLOST 2016. The motion carried 5-2 with Commissioner Stambaugh and Commissioner Coleman opposed.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 7:10 p.m.

 

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

_____________________________

Dhwani Patel, Deputy Clerk