MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MAY 3, 2018 AT 6:00 PM

 

PRESENT:                             Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Dr. Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:                 Alan Ours, County Manager

Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Dr. Malcom Wright spoke regarding the Coast Guard Beach Park Master Plan and requested that the St. Simons Surf Sailors continue to have the same beach front access that they have had for 45 years.

 

Michael Savino spoke regarding the Coast Guard Beach Park Master Plan and the value of public land.

 

Steve D’Amico spoke regarding the Coast Guard Beach Park Master Plan and an alternative plan developed by the St. Simons Surf Sailors.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Presented a Proclamation designating May 7-11 Public Service Recognition Week (PSRW) in Glynn County.

 

GENERAL BUSINESS

 

28.       Consider adoption of the Coast Guard Beach Park Master Plan. REPORT

This item was heard before item 1.

 

                        Hillary Stringfellow, Immediate Past President of the Board of Directors of the Coastal Georgia Historical Society, addressed the Board by stating that the process to develop the master plan has been ongoing for 13 months and believes it will be a park that is enjoyable and beneficial for all its users and a resource that will become the pride of the county. Scott McQuade, of the Golden Isles Convention and Visitors Bureau (CVB) and Co-Chair of the Planning Committee, outlined the process the committee underwent to develop the master plan. Sherri Jones, Executive Director of the Coastal Georgia Historical Society and Co-Chair of the Planning Committee, outlined the improvements made to the plan based on the Board’s direction at their work session meeting on March 20, 2018.

Keyes Williamson, Consultant of WLA Studio, answered a series of questions from Commissioner Stambaugh regarding parking, drainage, the Surf Sailors, the boat yard, and the funding of the plan.  Mr. McQuade explained that the plan is still in the conceptual stage and the next step would be to determine its feasibility.

Commissioner Murphy stated that the plan would allow the area to be a resource for all of Glynn County, not just a small number of people.

 

A motion was made by Commissioner Coleman to defer the item until such time that the Board holds formal Town Hall Meetings so everyone has an opportunity for input. The motion failed for a lack of a second.

 

A motion was made by Commissioner Murphy and seconded by Commissioner Strickland to adopt the Coast Guard Beach Park Master Plan. The motion carried 6-1 with Commissioner Coleman opposed.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

2.         Received the FY18 Year-to-Date (YTD) Financial Report. (T. Miller)

 

CONSENT AGENDA – General Business

 

3.         Approved the minutes of the regular meeting held April 19, 2018, and the special called meeting held April 17, 2018, subject to any necessary corrections. (D. Patel)

 

4.         Approve a request from Professor David Patterson from the University of North Georgia to conduct an archeological dig focusing on animal remains around the Brunswick-Altamaha Canal area, adjacent to the Federal Law Enforcement Training Center (FLETC), subject to certain conditions. (P. Andrews) REPORT This item was removed from the consent agenda at the request of Commissioner Booker.

 

5.         Approved increasing the existing Purchase Order to Ferguson Waterworks by $15,000 for a total amount not to exceed $35,000 for storm sewer piping material supplied for various departmental projects with funding to be provided from General Fund 4515.53140. (D. Austin) REPORT

 

6.         Award a base year contract to Nichols, Cauley & Associates, LLC for Annual Audit Services in the amount of $53,000 for the County with four optional one-year extensions. (T. Munson) REPORT This item was removed from the consent agenda at the request of Commissioner Brunson.

 

7.         Accepted a grant from Hello GoodBuy in the amount of $2,000 to enhance hearing capabilities in room 108 at the St. Simons Casino, at no cost to the county, and increased the Parks and Recreation’s FY18 budget revenue and expenditures budget by $2,000 each. (L. Gurganus) REPORT

 

8.         Approved the Concession License Agreement with Twisted Tiki Eats & Treats as the concession operator for Massengale Park for Summer 2018 in the total amount of $2,155.00 and authorize Twisted Tiki Eats & Treats to conduct commercial activity between Beach Access #23 (Arnold Street) and Beach Access #25 (Driftwood Drive). (L. Gurganus) REPORT

 

9.         Approved a Glynn County Economic Development Revolving Loan for $70,000 to Strong Roots Provisions, LLC, and that the loan documents, consisting of the Loan Agreement, Promissory Note, and Security Agreement, be approved by the Board of Commissioners and executed where necessary by the Chairman. (A. Mumford) REPORT

 

CONSENT AGENDA – Finance Committee

 

10.       Denied the request for a fee waiver in the amount of $400 for use of the Selden Park gym on August 18 by the Democratic Party, and provide a Recreation staff person to supervise the event. (L. Gurganus) (FC Vote: 2-1) REPORT

 

11.       Approved and executed the FY19 contract with the Brunswick Judicial Circuit Public Defender subject to the County Attorney’s approval. (T. Munson) (FC Vote: 3-0) REPORT

 

12.       Approved a request from Mr. Stephen Posey that interest paid in the amount of $138.70 on his 2017 property tax be refunded. (J. Chapman) (FC Vote: 3-0) REPORT

 

13.       Approved a request from Mr. David Whitworth that pending interest in the amount of $262.50 be waived on tax bills #1723912 and #1729956. (J. Chapman) (FC Vote: 3-0) REPORT

 

14.       Approved a request from Ms. Wanda Day that interest paid in the amount of $61.87 on her 2017 property taxes be refunded. (J. Chapman) (FC Vote: 3-0) REPORT

 

15.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, March 15 and April 5, 2018, meetings, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

16.       Amended the FY18 Finance Department’s Budget for the Tourism Development Grant to reflect the additional $5,000 in contributed revenue and expenditures for a total of $10,000. (T. Munson) (FC Vote: 3-0) REPORT

 

17.       Accepted the State Farm Mutual Automobile Insurance Company grant in the amount of $5,000 and amended the FY18 Police Department’s revenue and expenditure budgets in said amount. (T. Munson) (FC Vote: 3-0) REPORT

 

18.       Approved sending a letter to the Georgia Department of Transportation (GDOT) requesting the consolidation of funds for projects 0010588 and 0009062 and, if approved, pursue completion of the project under the recently executed Memorandum of Understanding for Transportation Enhancement (TE) Grant Funded Project 0010588. (P. Andrews) (FC Vote: 3-0) REPORT

 

19.       Authorized staff to submit an application to ACCG’s lease purchase program for $1,649,647 to fund the Enterprise Resource Planning (ERP) system (including Finance, Human Resources and Fleet software), and, increased revenues and expenditures in the FY18 Capital Budget by $255,647 for the ERP system. (T. Miller) (FC Vote: 3-0) REPORT

 

20.       Approved the Tyler Technologies Munis SaaS (software as a service) Contract for $1,385,597 to be purchased through the NJPA (National Joint Powers Alliance) agreement with Tyler Technologies on Contract number 110515-TTI and authorized the Chairman to sign the Tyler Technologies Munis SaaS Contract with funding to be provided by a lease purchase which is budgeted in the FY18 Capital Projects Fund subject to the County Attorney’s approval. (J. Catron) (FC Vote: 3-0) REPORT

 

21.       Awarded a contract for the design of Dunbar Creek at Demere Road Drainage Improvement Project, to P.C. Simonton & Associates of Hinesville, GA, in the amount of $27,220 with funding to be provided by the FY18 Capital Projects Fund. (D. Austin) (FC Vote: 3-0) REPORT

 

22.       Awarded the bid for the Public Safety Complex Building Structural Evaluation to the lowest responsible bidder, Cranston Engineering Group, P.C., Bluffton, South Carolina, in the amount of $17,500 with funding to be provided by the County Manager’s Contingency. (D. Austin) (FC Vote: 3-0) REPORT

 

23.       Authorized the issuance of a purchase order to 1st Class Auto Body for the painting of the Glynn County Sheriff's Office transport van in the amount of $3,754.43 with funding to be provided by the FY18 Capital Projects Fund. (N. Jump) (FC Vote: 3-0) REPORT

 

24.       Approved the issuance of a purchase order to Nitro Signs for the Office emblems and striping of two Glynn County Sheriff’s Office transport vans in the amount of $630 with funding to be provided by the FY18 Capital Projects Fund. (N. Jump)(FC Vote: 3-0) REPORT

 

25.       Removed the 3rd amendment to the contract for services between Glynn County, Georgia and Spillman Technologies, Inc. and canceled purchase order P015964 in the amount of $8,326. (J. Catron)( FC Vote: 3-0)            REPORT

 

            A motion was made by Commissioner Browning and seconded by Commissioner Strickland to approve all items on the consent agenda except items 4 and 6, which were removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

4.         Approve a request from Professor David Patterson from the University of North Georgia to conduct an archeological dig focusing on animal remains around the Brunswick-Altamaha Canal area, adjacent to the Federal Law Enforcement Training Center (FLETC), subject to certain conditions. (P. Andrews) REPORT This item was removed from the consent agenda at the request of Commissioner Booker.

 

A motion was made by Commissioner Booker and seconded by Commissioner Stambaugh to approve a request from Professor David Patterson from the University of North Georgia to conduct an archeological dig focusing on animal remains around the Brunswick-Altamaha Canal area, adjacent to the Federal Law Enforcement Training Center (FLETC), subject to certain conditions. The motion carried unanimously.

 

6.         Award a base year contract to Nichols, Cauley & Associates, LLC for Annual Audit Services in the amount of $53,000 for the County with four optional one-year extensions. (T. Munson) REPORT This item was removed from the consent agenda at the request of Commissioner Brunson.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to award a base year contract to Nichols, Cauley & Associates, LLC for Annual Audit Services in the amount of $53,000 for the County with four optional one-year extensions. The motion carried unanimously.

 

GENERAL BUSINESS

 

26.       Consider accepting the proposed changes to the Purchasing Ordinance, pending the County Attorney’s approval. (T. Munson) FC Vote: (3-0) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Murphy to accept the proposed changes to the Purchasing Ordinance. The motion carried unanimously. Ordinance #O-2018-02

 

27.       Consider the following:

            a) increasing revenue and expenditures in the E911 Fund in the amount of $77,197

b) authorizing the use of Capital Projects Fund fund balance in the amount of $57,782 to fund Glynn County’s share; and

c) approving the purchase of Priority Dispatch ProQA EMD professional services and software for the Glynn-Brunswick 911 Center from Spillman Technologies, Inc., pending final approval of the contract by the County Attorney, in the amount of $150,185, based on professional services that they will be providing to the 911 Center by upgrading the scripting protocols, and providing initial and annual training with funding to be provided by the FY18 E911 Fund. (J. Catron) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Murphy and seconded by Commissioner Stambaugh to increase revenue and expenditures in the E911 Fund in the amount of $77,197; authorize the use of Capital Projects Fund fund balance in the amount of $57,782 to fund Glynn County’s share; and approve the purchase of Priority Dispatch ProQA EMD professional services and software for the Glynn-Brunswick 911 Center from Spillman Technologies, Inc., pending final approval of the contract by the County Attorney, in the amount of $150,185, based on professional services that they will be providing to the 911 Center by upgrading the scripting protocols, and providing initial and annual training with funding to be provided by the FY18 E911 Fund. The motion carried unanimously.

 

28.       Consider adoption of the Coast Guard Beach Park Master Plan. REPORT This item was heard before item number 2.

 

29.       Consider adoption of an amendment to the Liquor, Malt Beverage and Wine Ordinance of Glynn County pertaining to the regulation of breweries/brewpubs. (M. Browning) REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Browning to adopt an amendment to the Liquor, Malt Beverage and Wine Ordinance of Glynn County pertaining to the regulation of breweries/brewpubs. The motion carried unanimously. Ordinance #O-2018-03

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 8:05 p.m.

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk