MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, APRIL 5, 2018 AT 6:00 PM

 

PRESENT:                             Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Dr. Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

 

ABSENT:                               Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:                 Alan Ours, County Manager

Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

Hugh Borque spoke regarding the Islands Planning Commission (IPC).

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

                                                      

1.         Presented a proclamation recognizing the week of April 9-13, 2018, as Manufacturing Appreciation Week to acknowledge the valuable contributions manufacturing provides to Glynn County’s economy.

 

PUBLIC HEARING – Land Use

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

2.         SUP3696 - Forbes Farm:  Consider special use permit application for a special event facility located at 2610 Lawrence Road, St. Simons Island, GA. The property is approximately 36 acres, with a development area of approximately 8 acres, zoned FA.     The proposed development consists of an event facility of approximately 8,000 square feet and associated infrastructure.  Parcel ID 04-14586.  James Bishop, The Bishop Law Firm, agent, for Michelle Hagin, Sinclair Oaks LLC, applicant and Matthew Eller, owner. REPORT

 

Denise Grabowski, the consultant working with the Community Development Department, reported this special use permit.

This item was opened for public comment and Julian Smith, Justin Henshaw, and Cap Fendig spoke in favor. Jeff Kilgore, John Bruce, Hugh Borque, Frank Cullen, Jane Fraser, and James Holland spoke in opposition.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve SUP3696 subject to the following conditions: no fireworks; no overnight parking; prior to site plan approval, the applicant and staff will work with the Glynn County Police Department to develop a traffic control plan and guidelines for traffic control at future events at the facility; and, the hours of operation shall cease by 11 p.m. The motion carried 5-1 with Commissioner Murphy opposed. Resolution #R-07-18

 

3.         TA3708    Article VIII, Section 810.3:  An amendment to Article VIII, Section 810.3 of the Zoning Ordinance of Glynn County; to create regulations for canopy signs and wall signs in the freeway commercial district; and for other purposes. REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve TA3708. The motion carried unanimously. Ordinance #O-2018-01

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the regular meeting held March 15, 2018, the special called meeting held March 20, 2018, and the joint City/County meeting held March 20, 2018, subject to any necessary corrections. (D. Patel)

 

5.         FP3704 Tabby Place, Phase 2: Approve a Final Plat to create a 24 lot subdivision, Tabby Place, Phase 2. The property is zoned R-6 One-Family Residential and Planned Development (PD). Property is located at 211 Harrington Lane, St. Simons Island, Georgia. Parcel IDs: 04-05290, 04-05291, and 04-05319. Olde Plantation Group, LLC, owner and applicant. REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

6.         Authorized execution of the Receipt of Brochure and the Owner’s Receipt of Plans & Explanation Acknowledgement with the Georgia Department of Transportation (GDOT) for their Highway 17 Widening project and a temporary Driveway Easement for the Glynn County’s Animal Control Facility property (GDOT project parcel #73.) (P. Andrews) REPORT

 

7.         Approved the nomination of Valerie Hepburn, Mitchell Jones, and Fred Leif for consideration of appointment to serve on the Glynn – Brunswick Memorial Hospital Authority. The Hospital Authority will make the final appointment. The term begins immediately upon appointment, and ends March 2, 2022.

 

8.         Approved the nomination of Mitchell Jones, Valerie Hepburn, and Fred Leif for the joint City-County appointment to the Glynn-Brunswick Memorial Hospital Authority. The Hospital Authority will make the final appointment. The term begins immediately upon appointment, and ends March 2, 2022.

 

9.         Approved the appointment of Valerie Burnett to represent District 1 on the Glynn County Tree Advisory Board. The term begins immediately and ends June 30, 2021. Strategic Plan: Exceptional Customer Service

 

CONSENT AGENDA – Finance Committee

 

10.       Approved the Blythe Island Regional Park Campground Host Agreement with Otis Hartley.  (L. Gurganus) (FC Vote: 2-0) REPORT

 

11.       Authorized the Two Way Sport Fishing Club to host the 16th Annual Glynn County Special Needs Fishing Event at Blythe Island Regional Park (BIRP) on Thursday, May 10, 2018, and approved a waiver of BIRP pavilion rental fees for this event.  (L. Gurganus) (FC Vote: 2-0) REPORT

 

12.       Adopted two resolutions authorizing Glynn County to continue investing county funds in Georgia Fund One, adding the new Finance Manager as an authorized individual.  (T. Miller) (FC Vote: 2-0) REPORT Resolution #R-08-18 and Resolution #R-09-18

 

13.       Approved the Service Agreement with the Shaw’s Bounty Homeowners Association to continue participating in the County’s street light program, at no cost to the county.  (D. Austin) (FC Vote: 2-0) REPORT

 

14.       Declared the Police Department’s current inventory of 146 service weapons as surplus property, allowed them to be purchased by Smyrna Police Supply for an account credit of $43,800 and authorized the purchase of new service weapons at a cost of $65,849 from Smyrna Police Supply using this account credit.  (J. Powell) (FC Vote: 2-0) REPORT

 

15.       Declared the unusable Thompson model 28AC .45 caliber machine gun and reloading equipment as surplus property, authorized the transfer of the gun and equipment to Smyrna Police Supply for an account credit of $27,501 and authorized the purchase of new service weapons at a cost of $65,849 from Smyrna Police Supply using this account credit.  (J. Powell) (FC Vote: 2-0) REPORT

 

16.       Authorized the public auction of a seized 2008 Harley Davidson Motorcycle with a starting bid of $5,000 with the proceeds from the sale, less any reasonable cost incurred in the sale, distributed pursuant to the Court’s order. (J. Powell) (FC Vote: 2-0) REPORT

 

17.       Authorized the Tax Commissioner to declare the obsolete equipment surplus, post the equipment on the surplus website for sale to the highest bidder, and place any funds generated placed into the General Fund, and dispose of it using other means if it does not sell.  (J. Chapman) (FC Vote: 2-0) REPORT

 

18.       Declared the two pumpers as surplus, removed them from Glynn County’s capital asset listing, donated County Unit #1816 to the Mount Pleasant Volunteer Fire Department, donated County Unit #1467 to McIntosh County Emergency Management and approved agreements with the two agencies referenced.  (R. Jordan) (FC Vote: 2-0) REPORT

 

19.       Declared the unusable items listed on the attached page as surplus and approved disposing of these items in the best interest of the County.  (T. Munson) (FC Vote: 2-0) REPORT

 

20.       Denied a request from Ms. LeAnn Duckworth that late penalties paid in the amount of $186.55 on her 2018 vehicle registration be refunded.  (J. Chapman) (FC Vote: 2-0) REPORT

 

21.       Approved a request from Mr. James Edward Parker that interest in the amount of $101.72 on his 2017 property taxes be waived.  (J. Chapman) (FC Vote: 2-0) REPORT

 

22.       Approved a request from Mr. James A. Bishop, representative for Peninsula Investment Holding LLC, that late penalties and interest paid in the amount of $134.63 on property taxes for parcel #03-22554 be refunded.  (J. Chapman) (FC Vote: 2-0) REPORT

 

23.       Approved the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their last meeting, Thursday, February 15, 2018, with clarification that this does not approve a tax refund.  (A. Lawson) (FC Vote: 2-0) REPORT

 

24.       Accepted the grant funded by the Georgia Recreation and Park Association for the Pre-School Water Safety Clinic and amended the Recreation Department FY18 Budget revenue and expenditures budget by $1,000.  (L. Gurganus) (FC Vote: 2-0) REPORT

 

25.       Accepted the 2018 Association County Commissioners of Georgia (ACCG) Internship Grant and to amend the FY18 Emergency Management Agency’s budget in the amount of $4,346.  (O. Reed and T. Munson) (FC Vote: 2-0) REPORT

 

26.       Accepted $3,537.91 from William A. Whittle for the estate of Mr. Ed Whittle to buy the lumber for construction of a pavilion next to the Ed Whittle Building on the Public Works Compound and increase revenue and expenditures in the Public Works Department in said amount.  (D. Austin) (FC Vote: 2-0) REPORT

 

27.       Authorized staff to:

a)      reallocate $27,000 Fire Department Capital Expenditures to the Operating Budget (3140.53775) to purchase computers for Fire Apparatus and,

b)      commit $18,000 of the Capital Projects Fund fund balance to purchase computers for EMS Squads.

            (N. Mann & D. West) (FC Vote: 2-0) REPORT

 

28.       Increased the Fire Department FY18 revenue and expenditures budget in the amount of $100.  (N. Mann) (FC Vote: 2-0) REPORT

 

29.       Approved the contract with Voiance and terminated services with Language Line, with funding to be provided in the E911 Operating Budget.  (C. Richardson) (FC Vote: 2-0) REPORT

 

30.       Exercised the 3rd year extension of the concession agreement with Cap Fendig, on behalf of Cap’s Place, at the Neptune Fun Zone Concession Facility during the hours and dates of operation of the pool for the 2018 season, in the amount of $5,000, subject to the County Attorney’s approval.  (L. Gurganus) (FC Vote: 2-0) REPORT

 

31.       Authorized staff to issue a solicitation for concession sales at Massengale Park for Summer 2018 with the successful vendor being allowed to conduct retail sales of approved concession items on the beach between beach access #23 and beach access #25 subject to approval of DNR.  (L. Gurganus) (FC Vote: 2-0) REPORT

 

32.       Authorized staff to issue a solicitation for year-round athletic officiating services for fiscal year 2019 with funding to be provided by the Recreation Operating Budget.  (L. Gurganus) (FC Vote: 2-0) REPORT

 

33.       Approved the Concession License Agreement with TNR Investments LLC dba Sunset Slush of SSI as the concession operator for East Beach concessions in the total amount of $8,509 and authorize TNR Investments to conduct commercial activity on the beach.  (L. Gurganus) (FC Vote: 2-0) REPORT

 

34.       Approved the contract with the Department of Family and Children Services for the FY18 with funding in the amount of $59,000 to be provided by the FY18 Operating Budget.  (T. Munson) (FC Vote: 2-0) REPORT

 

35.       Approved the agreement and amendment for Merchant Processing to RSA Ameris/ First Data.  (T. Munson) (FC Vote: 2-0) REPORT

 

36.       Authorized staff to implement the security camera replacement and installation with funding in the amount of $17,500 to be provided by the Capital Projects Fund fund balance, $17,500 to be provided by the Sheriff’s Seizure/Training (3565.52774), $4,924.11 to be provided by the FY18 Information Technology’s Capital Budget (1922.54720), and authorized staff to issue two purchase orders as follows:

      a)  Miller Electric for camera replacement and installation in the amount of $31,608.07 using State Contract.

      b)  Dell for a DVR server in the amount of $8,316.04 as standardized equipment.

            (D. West) (FC Vote: 2-0) REPORT

 

37.       Awarded a contract for the SPLOST 2016 U.S. Highway 341 Sidewalk Improvement Project to Swindell Construction Company of Glennville, Georgia, the lowest responsive and responsible bidder, in the amount of $184,650 with funding to be provided by SPLOST 2016.  (D. Austin) (FC Vote: 2-0) REPORT

 

38.       Exercised the first option year with Ceres, Inc. for debris removal and disposal services should such services be needed following an event resulting in large quantities of debris. (D. Austin) (FC Vote: 2-0) REPORT

 

39.       Approved renewal of the contract with Witt O’Brien to provide Debris Monitoring services. (D. Austin) (FC Vote: 2-0) REPORT

 

40.       Awarded a contract the 2018 LMIG Resurfacing and Restriping of County Roads to East Coast Asphalt of Douglas, GA, the lowest responsive and responsible bidder, in the amount of $2,102,194.50 with funding to be provided by GDOT LMIG in the amount of $892,255 and SPLOST 2016 in the amount of $1,209,939.50.  (D. Austin) (FC Vote: 2-0) REPORT

 

41.       Rejected the proposal from Seaboard Construction and solicit new bids for the US Highway 17 at Southport Intersection Improvement Project with funding to be provided by the 2017 Special LMIG in the amount of $200,000 as well as $100,000 in additional GDOT funding and $300,000 from the FY 18/19 Capital Improvements budget.  (D. Austin) (FC Vote: 2-0) REPORT

 

42.       Rescinded the approval for funding for the AT&T Purchase Order in the amount of $48,456.67 as voted on at the November 16, 2017, Board of Commissioners Meeting formally unencumbering the funding and allow it to remain in the Glynco Parkway Bridge project budget until the project has been fully completed.  (D. Austin) (FC Vote: 2-0) REPORT

 

43.       Allocated $22,000 to update the Casino Room 108 room to improve the appearance for community use with funding to be provided by the Accommodation Excise Tax Fund fund balance.  (D. Austin) (FC Vote: 2-0) REPORT

 

44.       Awarded a contract for the Stormsewer System Cleaning Inspection and Rehabilitation Project, to Southeast Pipe Survey, Patterson, GA, in the amount of $50,915 with funding to be provided by the FY18 Capital Projects Fund.  (D. Austin) (FC Vote: 2-0) REPORT

 

45.       Awarded a contract for Sea Island Road Intersection Improvement Projects, to Goodwyn, Mills, and Cawood (GMC) of Atlanta, GA, in the amount of $59,290 with funding to be provided by SPLOST 2016.  (D. Austin) (FC Vote: 2-0) REPORT

 

46.       Rejected all bids received for the Ocean Blvd. Tidegate Replacement Project and rebid the project at a future date.  (D. Austin) (FC Vote: 2-0) REPORT

 

47.       Rejected the bid from Seaboard Construction, Brunswick, GA, for the Rehabilitation of Old Jesup Road 2018 Project in the amount of $1,172,851.31 with funding to be provided by SPLOST 2016 and rebid the project.  (D. Austin) (FC Vote: 2-0) REPORT

 

48.       Approved the issuance of the following Purchase Orders:

a) Wade Tractor of Griffin, Georgia is a State Contract Vendor for the New Holland TS 6-110 for $49,694.32,

b) Hendrix Machinery, Inc of Savannah, Georgia for the Land Pride Rotary Mower model RC 5610 10’ offset cutter for $13,468,

c) Tait’s Lawn Products, Inc of Brunswick, Georgia for the Scag Turf Tiger 2 mower 72” cut 31 HP Kawasaki Engine model #STTII-72V-31DFI for $12,335.20, and

d) Trax and Trailers, of Perry, Georgia for the Big Tex equipment trailer 22GN-20+5MR for $8,695 with funding to be provided by the Capital Projects Fund fund balance at a total cost of $84,194.52. 

(D. Austin) (FC Vote: 2-0) REPORT

 

49.       Approved the issuance of a Purchase Order to Dell in the amount of $48,401.75 for the purchase of 25 laptop computers and authorize the use of up to $10,000 for the purchase of 25 docking stations and required accessories with funding to be provided by the savings from the purchase of Police Pursuits vehicles in the FY18 Capital Projects Fund.  (J. Powell) (FC Vote: 2-0) REPORT

 

50.       Reallocated $12,000 of the FY18 Capital Projects Fund – Harold Pate Courthouse Annex Building 2nd Floor multi-purpose room renovation budget to purchase chairs for the Emergency Operations Center and Executive Conference Room at the Public Safety Complex.  (J. Powell) (FC Vote: 2-0) REPORT

 

            A motion was made by Commissioner Browning and seconded by Commissioner Strickland with the exception of item 5, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

5.         FP3704 Tabby Place, Phase 2: Approve a Final Plat to create a 24 lot subdivision, Tabby Place, Phase 2. The property is zoned R-6 One-Family Residential and Planned Development (PD). Property is located at 211 Harrington Lane, St. Simons Island, Georgia. Parcel IDs: 04-05290, 04-05291, and 04-05319. Olde Plantation Group, LLC, owner and applicant. REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to approve FP3704 Tabby Place, Phase 2. The motion carried unanimously.

 

GENERAL BUSINESS

 

51.       Consider awarding a contract for the Beach Access Repair Project, to Dogwood Construction Group, Inc., Jesup, GA, in the amount of $301,115 with funding to be provided by the Revenue Stabilization Fund. (D. Austin) (FC Vote: 2-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to award a contract for the Beach Access Repair Project, to Dogwood Construction Group, Inc., Jesup, GA, in the amount of $301,115. The motion carried unanimously.

 

52.      Consider not proceeding with the application to the Federal Emergency Management Agency (FEMA) for the Flood Mitigation Assistance Program. (M. Hardin) (FC Vote: 2-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to not proceed with the application to the Federal Emergency Management Agency (FEMA) for the Flood Mitigation Assistance Program. The motion carried unanimously.

 

53.       Consider utilizing the professional services exemption to the Purchasing Ordinance and award an additional contract for the Village Drainage Improvement Project, to Georgia Water & Environmental Services, of Brunswick, GA, in the amount of $50,780 with funding to be provided by the SPLOST 2016.  (D. Austin) (FC Vote: 2-0) REPORT

 

A motion was made by Commissioner Murphy and seconded by Commissioner Browning to utilize the professional services exemption to the Purchasing Ordinance and award an additional contract for the Village Drainage Improvement Project, to Georgia Water & Environmental Services, of Brunswick, GA, in the amount of $50,780. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 8:05 p.m.

 

 

 

                                                                                                                 

Bill Brunson, Chairman

Board of Commissioners

Glynn County, Georgia

Attest:

 

 

                                                                                     

Dhwani Patel, County Clerk