MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, FEBRUARY 15, 2018 AT 6:00 PM

 

PRESENT:                     Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Dr. Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Dhwani Patel, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Julian Smith announced that he will be running for the At-Large Post 1 Commission Seat and offered advice on other matters he would like the County to change.

Sandy Dean spoke regarding the Frederica Road Alignment Project.

Caroline Carter spoke regarding the proposed Land Trust boat ramp in German Village.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

PUBLIC HEARING – Alcoholic Beverage License

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.

 

1.         Consider the issuance of an alcoholic beverage license to Paul Hinch for My Two Sons Inc. dba Willie Jewell’s Old School BBQ/Brunswick, 252 Millenium Blvd., Brunswick, GA. the license is to sell malt beverages and wine for consumption on premises of a restaurant. Sunday sales permitted. (Occupation Tax/Police Chief) REPORT

 

Paul Hinch was present at the meeting as required by ordinance. Police Chief John Powell said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve the alcoholic beverage license. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

2.         AB3578 – Consider the application for abandonment of a portion of the unopened alley right‐of‐way in Block 23 in the East Beach subdivision, St. Simons Island. The property is behind 4323 Thirteenth St. James Benefield, agent for Katherine Holt, applicant.  (P. Andrews) REPORT

 

Paul Andrews, County Engineer, reported the following:

SOURCE OF TITLE: Prescriptive based on plat for the East Beach subdivision recorded in Deed Book 3R, Pages 312‐315, dated May 30, 1924.

PRESENT USE OF RIGHT‐OF‐WAY: This section of alley is currently not improved for public access.

PAST HISTORY: This section of the alley has been used as it is currently for several years. There is no evidence of the alley having been open for public access.

POTENTIAL USE IN THE FUTURE: This portion of the right‐of‐way could be used for access to adjacent property and to access and contain utilities.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public will continue to benefit from the ability to use this right‐of‐way for access and/or utilities.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest.

 

This item was opened for public comment. Julian Smith, Hugh Bourque, Jeff Kilgore, and Lisa Norton spoke in opposition. No one spoke in favor.

 

A motion was made by Commissioner Murphy and seconded by Commissioner Strickland to approve the abandonment. The motion failed for lack of majority vote. The vote was 2-5 with Commissioner Stambaugh, Commissioner Booker, Commissioner Browning, Commissioner Brunson, and Commissioner Coleman opposed.

 

CONSENT AGENDA – General Business

 

3.         Approved the minutes of the regular meeting held February 1, 2018, subject to any necessary corrections. (D. Patel)

 

4.         Approved the appointment of Donna Wade to represent the St. Simons Island seat on the Marshes of Glynn Libraries (MOGL) Advisory Board. The term begins immediately and ends June 30, 2019.

 

5.         FP3648 – Lots 1-3, Block 3, Island Retreat Subdivision and a portion of Georgia Street:  Approve a Final Plat to create a three (3) lot subdivision.  The property is zoned Village Residential (VR) and the tract of land to be subdivided is 23,083 square feet in size.  Property is located at 350 Ocean Boulevard, St. Simons Island, Georgia.  Parcel ID 04-04901.  Palmetto Building Group, LLC, owner and applicant. REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

6.         Approved the Right of Entry Agreement with Golden Isles Terminal Railroad, Inc., for access to clear out the drainage ditch south of railroad track to improve storm water drainage near 32 Abby Court in Colonels Island Subdivision, subject to the County Attorney’s approval. REPORT

 

CONSENT AGENDA – Finance Committee

 

7.         Denied waiving the Accommodation Excise Tax penalties of $408.75 and interest of $375 for the SSI Cottage 409 LLC owed by Mr. Robert Proctor III. (V. McClinton) (FC Vote: 3-0) REPORT

 

8.         Declared the unusable items listed on the attached page as surplus and approved disposing of these items in the best interest of the County. (V. McClinton) (FC Vote: 3-0) REPORT

 

9.         Declared the unusable item as surplus, allowed it to be removed from Glynn County’s inventory, and released it to the Crisp County Sheriff’s Office as approved by the Georgia Emergency Management Agency/Office of Homeland Security. (J. Powell) (FC Vote: 3-0) REPORT

 

10.       Exercised the 3rd year extension of the concession agreement with Timothy Holder, on behalf of Sunset Slush, at the Coast Guard Concession Facility for the amount of $5,000 from April 1, 2018 to September 30, 2018 with the option to operate on the Friday before the GA/FL football game for an additional fee of $250; and entered into a Second Amendment to the Concessions License Agreement for the same time period to allow Mr. Holder, on behalf of Sunset Slush, to conduct the sale of Italian ice on specified areas of the beach using non-motorized push carts, subject to approval of the County Attorney and DNR. (J. Powell) (FC Vote: 3-0) REPORT

 

11.       Adopted the Resolution to amend the FY17/18 Budget. (V. McClinton) (FC Vote: 3-0) REPORT Resolution #R-04-18

 

12.       Increased the revenue and expenditures for House Bill 5 in the Brunswick Judicial Circuit by $18,750. (V. McClinton) (FC Vote: 3-0) REPORT

 

13.       Approved the budget adjustment to reduce the SPLOST 4 Water Well project by $500 and SPLOST 5 Elevated Water Tank for Mainland System project by $38,783 and Public Works Complex Renovations project by $68,776 by moving the funds to the respective fund’s unallocated budget. (V. McClinton) (FC Vote: 3-0) REPORT

 

14.       Authorized a FY18 revenue and expenditure increase in the amount of $4,950 for the Marshes of Glynn Libraries with the funding provided by the Hello Goodbuy Outreach Program. (G. Mullis) (FC Vote: 3-0) REPORT

 

15.       Accepted the FY18 MRR Technology Grant from Georgia Public Library Service and increase the FY18 revenue and expenditures budget in the amount of $20,447 for the libraries.  (G. Mullis) (FC Vote: 3-0) REPORT

 

16.       Amended the FY18 revenue and expenditures budgets by $1,146,889 each to create a budget for the revenues from the Development Authority and the expenditures for the airport improvement projects. (T. Miller) (FC Vote: 3-0) REPORT

 

17.       Amended the FY18 E-911 revenue and expenditures budgets by $35,000 each for 911 provider audits.  (T. Miller) (FC Vote: 3-0) REPORT

 

18.       Amended the FY18 Fire Operating expenditures budget by $12,807 for the Georgia Firefighters Cancer Benefit Program insurance with funding to be provided by use of fund balance in the Fire Fund. (T. Miller) (FC Vote: 3-0) REPORT

 

19.       Amended the FY18 revenue and expenditures budgets as follows for each department with funding to be provided by the revenue stabilization fund:

 

Fund

                                                  

De partment

Amount

 

 

 

                                                   

Recreation & Parks Director

4,992

 

100

County Manager

 

2,574

 

Blythe Island Regional Park

29,078

 

 

County Attorney

 

4,780

 

Special Facilities & Activities

2,449

 

 

County Commission

 

1,628

 

Sports Facilitiies

 

2,466

 

 

Elections

 

 

127

 

Park Areas

 

11,639

 

 

Finance Director

 

847

 

City Recreation

 

10,971

 

 

GIS

 

 

19,389

 

Glynn County Libraries

6,336

 

 

Property Tax Appraisal

4,004

 

Community Development Director

3,418

 

 

Tax Commissioner

 

1,169

 

Building Inspections

 

10,815

 

 

Use of Fund Balance

 

5,875

 

Code Enforcement

 

6,462

 

 

Juvenile Court

 

409

 

Engineering

 

7,402

 

 

Magistrate Court

 

66

 

Planning

 

 

4,260

 

 

Probate Court

 

497

205

Facilities Management

26,989

 

 

Superior Court

 

1,683

 

Parks Maintenance

 

4,430

 

 

State Court

 

307

 

Blythe Island Regional Park

3,361

 

 

State Court Judge

 

89

 

Recreation Centers

 

257

 

 

Community Services Director

9,335

 

Special Facilities & Activities

156

 

 

EMS

 

 

106,377

235

E-911 Communications

119,548

 

 

Police Operations

 

50,603

240

Fire Protection

 

49,803

 

 

Crime Control & Investigations

365,749

249

Jail Operations

 

104

 

 

VICE Control

 

3,069

250

Jail Operations

 

391

 

 

Special Detail Services

46,293

275

Sea Island Special Patrol

24,260

 

 

Animal Control

 

42,662

530

Solid Waste Collection

23,138

 

 

EMA

 

 

252,344

 

Code Enforcement

 

4,868

 

 

Sheriff's Administration

186,018

610

County Manager

 

3,545

 

 

Detention Management

238,991

 

Finance Director

 

87

 

 

Public Works Director

30,504

 

Accounting

 

50,815

 

 

Drainage

 

 

136,198

 

Purchasing

 

68

 

 

Fleet Maintenance

 

26,070

 

Human Resources

 

9,957

 

 

Roads & Bridges

 

68,981

 

Information Technology

35,795

 

 

Traffic Engineering

 

36,701

 

Facilities Maintenance

53,650

 

 

 

 

 

 

 

Parks Maintenance

 

6,844

 

 

 

Total

2,247,381

 

 

Engineering Administration

85,686

 

 

 

 

 

 

 

            (T. Miller) FC Vote: 3-0 REPORT

 

20.       Approved a request of $14,000 to be transferred from the County Manager’s Contingency to Howard Coffin Aquatics Utilities – Water. (D. Austin) (FC Vote: 3-0) REPORT

 

21.       Approved the Officials Agreement with Buddy Wolfe to provide officiating services for Glynn County Recreation and Parks Department for Spring 2018 Adult Softball, and Youth Baseball and Softball in an amount not to exceed $25,000 with funding to be provided by the FY18 Operating Budget. (J. Powell) (FC Vote: 3-0) REPORT

 

22.       Approved additional funding for the agreement with Bates, Carter and Co., LLC which engages them to ascertain the magnitude of the loss by theft in the Clerk of Superior Court’s office for an amount not to exceed $25,000 plus out of pocket travel costs with funding to be provided by the County Manager’s Contingency. (T. Miller) (FC Vote: 3-0) REPORT

 

23.       Authorized terminating the contract with APCO International for Emergency Medical Dispatch software awarded on July, 16, 2016 to APCO International and void purchase order P015470. (J. Catron) (FC Vote: 3-0) REPORT

 

24.       Authorized allocating $5,818.55 for the purchase of bolt down curbing with funding from the fund balance previously committed for the Canal Road project. (P. Andrews) (FC Vote: 3-0) REPORT

 

25.       Authorized staff to close out the Perry Lane/SR25 Intersection project and allocate the remaining funding to the SPLOST 4 Unallocated funds and then allocate $10,000 from the SPLOST 4 Unallocated funds to the SPLOST 4 Miscellaneous Road Improvement – SR25 Spur Extension project to cover the cost of Change Order #11 for Thomas and Hutton Engineering for the surveying and platting to convey the right-of-way to GDOT. (P. Andrews) (FC Vote: 3-0) REPORT

 

26.       Award a contract for Engineering Services for the East Beach Causeway Traffic Improvement Project which includes roundabouts at both ends of East Beach Causeway, to EMC Engineering Services, Inc., Savannah, GA, in the amount of $163,000 with funding to be provided by SPLOST 2016. (D. Austin) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

27.       Award a contract for Engineering Services for the Kingsway/Frederica Traffic Improvement Project, to Southeastern Engineering Inc., Marietta, GA, in the amount of $84,900 with funding to be provided by SPLOST 2016. (D. Austin) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

28.       Approved the issuance of a Purchase Order for the repair of the sidewalks at Neptune Park to the lowest responsive and responsible bidder, Dogwood Construction Group, Inc., Wayne County, GA, in the amount of $24,995 with funding to be provided by the Revenue Stabilization Fund. (D. Austin) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Strickland to approve all items on the consent agenda except for items 5, 26, and 27 which were pulled for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION

 

5.         FP3648 – Lots 1-3, Block 3, Island Retreat Subdivision and a portion of Georgia Street:  Approve a Final Plat to create a three (3) lot subdivision.  The property is zoned Village Residential (VR) and the tract of land to be subdivided is 23,083 square feet in size.  Property is located at 350 Ocean Boulevard, St. Simons Island, Georgia.  Parcel ID 04-04901.  Palmetto Building Group, LLC, owner and applicant. REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the Final Plat. The motion carried 6-1 with Commissioner Coleman opposed.

 

26.       Award a contract for Engineering Services for the East Beach Causeway Traffic Improvement Project which includes roundabouts at both ends of East Beach Causeway, to EMC Engineering Services, Inc., Savannah, GA, in the amount of $163,000 with funding to be provided by SPLOST 2016. (D. Austin) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to award a contract for Engineering Services for the East Beach Causeway Traffic Improvement Project which includes roundabouts at both ends of East Beach Causeway, to EMC Engineering Services, Inc., Savannah, GA, in the amount of $163,000 with funding to be provided by SPLOST 2016. The motion carried 6-1 with Commissioner Coleman opposed.

 

27.       Award a contract for Engineering Services for the Kingsway/Frederica Traffic Improvement Project, to Southeastern Engineering Inc., Marietta, GA, in the amount of $84,900 with funding to be provided by SPLOST 2016. (D. Austin) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

A motion was made by Commissioner Murphy and seconded by Commissioner Stambaugh to award a contract for Engineering Services for the Kingsway/Frederica Traffic Improvement Project, to Southeastern Engineering Inc., Marietta, GA, in the amount of $84,900 with funding to be provided by SPLOST 2016. The motion carried 6-1 with Commissioner Coleman opposed.

 

APPOINTMENTS

 

29.       Consider the appointment of two (2) applicants to serve on the Special Purpose Local Option Sales Tax SPLOST 2016 Citizens Oversight Committee.  The terms begin immediately and end December 31, 2021. Applications received from:

Jane Fraser

Mary Harris

Bert Roughton

Barrette Walker

 

Commissioner Coleman appointed Jane Fraser.

Commissioner Booker appointed Mary Harris.

 

GENERAL BUSINESS

 

30.       Consider exempting the bidding requirements for the professional services for the Hornet Street Ditch Project with funding to be provided by SPLOST 2016 Bridge Project. This is Change Order #2 to the EMC Engineering contract for the South Palm Ditch project in the amount of $105,000. (P. Andrews) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to exempt the bidding requirements for the professional services for the Hornet Street Ditch Project with funding to be provided by SPLOST 2016 Bridge Project. The motion carried unanimously.

 

31.       Consider authorizing staff to issue a solicitation for concession sales on the beach between beach access #23 and beach access #41 (between Coast Guard and Massengale) for summer of 2018 subject to approval of the Department of Natural Resources (DNR). (J. Powell) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Coleman and seconded by Commissioner Stambaugh to authorize staff to issue a solicitation for concession sales on the beach between beach access #23 and beach access #41 (between Coast Guard and Massengale) for summer of 2018 subject to approval of the Department of Natural Resources. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to adjourn to executive session to discuss potential litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to accept the County Attorney’s recommendations regarding pending litigation. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 8:13 p.m.

 

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, County Clerk