MINUTES

SPECIAL CALLED MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

W. HAROLD PATE BUILDING

1725 REYNOLDS STREET, 2ND FLOOR CONFERENCE ROOM

TUESDAY, JANUARY 16, 2018 AT 2:00 PM

 

PRESENT:† †††††††††††††††††††††††††† Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Dr. Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

 

ABSENT:†††††††††††††††††††††††††††††† Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT: ††††††††††††††† Alan Ours, County Manager

Aaron Mumford, County Attorney

Dhwani Patel, Deputy County Clerk

 

Discussion and consideration of voting on the following:

 

2.††††††††††† Federal Lands Access Program (FLAP) Grant for Christ Church (Tom Purdy)

This item was heard before item 1.

 

Reverend Thomas Purdy of Christ Church and Planner Jeremy Marquis on behalf of Christ Church gave a presentation about the Federal Lands Access Program Grant that would realign a segment of Frederica Road. The purpose of the project is to increase public safety along that stretch and allow for better accessibility to the Fort Frederica National Monument site. The FLAP supplements state and local resources for public roads, transit systems, and other transportation facilities, with an emphasis on high-use recreation sites and economic generators. The grant requires a minimum of a 20% match and the federal government would cover up to 80%.

 

Mr. Marquis outlined the scope of work and the application with the details of project screening and rating criteria as well as its estimated budget. The proposed project would realign 1,721 lineal feet of Frederica Road, and an adjacent multi-use path, between Stevens Road and the National Monument site with a continuous, smooth curve. Intersections and the entrance to the National Monument would be appropriately aligned. The realignment would allow the addition of new, organized parking and bus loading areas directly adjacent to Christ Church, Frederica, eliminating pedestrian crossing conflicts.

In collaboration with the County, Mr. Marquis summarized that Christ Church would provide the full engineering services, presentations to the public in coordination with County staff, and a significant portion of the grant match funding. He further explained that the Countyís role would include permitting and review, serving as the lead applicant and grant administrator, handling the bidding and procurement, and hopefully a percentage of the grant match. Commissioner Murphy suggested a county cash match of 10% up to $50,000 out of the 41% of the local estimated project cost. Commissioner Stambaugh requested project involved staff to estimate the number of hours they will likely dedicate to this project. Commissioners requested that Stephens Road intersection improvements be added to this application and be brought back to the Commission at their work session meeting in February in order to submit the application before its March 1, 2018 deadline.

 

1. †††††††††† Defined Benefit Analysis Presentation

 

Alan Ours, County Manager, reported that the Board provided direction last year to conduct a study of the County defined benefit plan. Actuaries David Harris and Heath Merlak with Nyhart came to present. They discussed the benefits of Defined Benefit Plans vs. Defined Contribution Plans and what the risks and liabilities would be moving forward of the different plans. Commissioner Brunson requested that this matter be taken to the Personnel Committee for their recommendation and to bring the item up to the full Board again at future work session.

 

3. †††††††††† Blythe Island Regional Park (BIRP) Controlled Burn

 

Lisa Gurganus, Recreation and Parks Manager, reported that it has been at least 20 years or more since there has been a controlled burn at Blythe Island Regional Park. She reported that a controlled burn helps control the wildlife at the park, helps with insect control, and helps maintain the health of an existing natural area containing native plans. Ms. Gurganus reported the burn would be managed by the Georgia Forestry Commission and would be scheduled to be completed in three phases. Approval for the controlled burn is on the Commissionís January 18, 2018, meeting agenda.

 

4. †††††††††† Shoreline Protection

 

Kathryn Downs, Management Analyst and Communications Manager, reported that the county has applied for and is in the second round of applications for the Coastal Incentive Grant cycle for a two-year project that would create a Shoreline Protection and Implementation Plan.† This plan would include a Shoreline Assessment and Resiliency Plan and a Sea Level Rise Implementation Plan in accordance with the parameters of the grant. The grant is not a reimbursable grant, meaning the County would not be reimbursed for any activity prior to the release of grant funding on October 1, 2018.† Moving forward immediately would mean hiring a consultant to complete the assessment and formulate an implementation plan which is estimated to cost somewhere in the neighborhood of $90,000. If the application is approved, the Coastal Incentive Grant would provide $45,000 per year for a two year period, totaling $90,000.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned.

 

 

 

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ____________________________

Bill Brunson, Chairman

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††† Board of Commissioners

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††† Glynn County, Georgia

Attest:

 

 

_____________________________

Dhwani Patel, Deputy County Clerk