MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, SEPTEMBER 7, 2017 AT 6:00 PM

 

PRESENT:                     Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD - No one signed up to speak during the public comment period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 16 to the published agenda to adopt of a resolution declaring a State of Emergency in Glynn County due to Hurricane Irma and move the item to the beginning of the agenda. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 11.1 to the published consent agenda to approve a Shelter Management Agreement with Wesley Davis for operation of the Glynn County Employees’ Emergency Shelter in Waycross, GA at $500 per day while the shelter is activated. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Strickland to add item 15 to the published consent agenda to adopt a resolution amending the Glynn County Personnel Policy to allow for emergency pay for exempt employees. The motion carried unanimously.

 

GENERAL BUSINESS

 

16.       Consider adoption of a resolution declaring a State of Emergency in Glynn County due to Hurricane Irma. REPORT

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adopt the resolution. The motion carried unanimously. Resolution #R-33-17

 

Chairman Brunson declared a  mandatory evacuation of Glynn County beginning Friday, September 8, 2017, at 8:00 A.M. Further discussion regarding the State of Emergency and evacuation occurred at the end of the meeting.

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the issuance of a 2017 alcoholic beverage license to Kelly Weber, Craft-on-Tap, Inc. dba Weber’s Growler Factory, 115 Longview Plaza, St. Simons Island, Ga. The license is to sell malt beverages at retail in growlers for consumption off the premises only.  No Sunday sales of any alcoholic beverages for consumption on the premises is permitted. (Occupation Tax/Police Chief) REPORT

 

Kelly Weber, licensee, was present at the meeting as required by ordinance. Interim Police Chief John Powell said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment and Julian Smith and Kelly Weber spoke in favor of the application.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve the alcoholic beverage license. The motion carried 5-2 with Commissioner Browning and Commissioner Coleman opposed.

 

2.         Consider the issuance of a 2017 alcoholic beverage license to Bartlett Johnson, S & J SSI, LLC dba Home 2 Suites, 105 Terminal Way, St. Simons Island, Ga. The license is to sell malt beverages and wine at retail by the drink at a hotel pursuant to Glynn County Ordinance Section 2-3-3(b)(ii) for consumption on the premises only by registered guests of the hotel and their invited guests.  Sunday sales of beer and wine for on-premises consumption by the drink permitted. (Occupation Tax/Police Chief) REPORT

 

Bartlett Johnson, licensee, was present at the meeting as required by ordinance. Interim Police Chief John Powell said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment and Julian Smith spoke in favor.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve the alcoholic beverage license. The motion carried unanimously.

 

 

PUBLIC HEARING – Abandonments

 

3.         AB3543- Consider the abandonment of the un‐opened 1st Street right‐of‐way between Palmetto and Palm Streets in the Glynn Haven Subdivision, with drainage easement conveyed to Glynn County and utility easement conveyed to JWSC. Larry Bryson, agent Applicant. (P. Andrews) REPORT

 

SOURCE OF TITLE: Dedicated to the public on a survey plat titled Revision of lots in blocks 1…15 of Unit Number One, Glynn Haven Estates, Recorded in P.D. 9, PG. 327. This is a dedication only the County does not own the right‐of‐way property.

PRESENT USE OF RIGHT‐OF‐WAY: This section of alley is currently not improved for public access. It is being used as unimproved parking and unimproved driveway to the parking.

PAST HISTORY: This section of the alley has been used as it is currently for several years. There is no evidence of the alley having been open for public access.

POTENTIAL USE IN THE FUTURE: This portion of the right‐of‐way could be used for access to adjacent property and to access and contain utilities.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public will continue to benefit from the ability to use this right‐of‐way for access and/or utilities.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest.

 

Staff concurred with the request for abandonment of the unopened 1st Avenue right‐of‐way between Palmetto and Palm Streets in Glynn Haven Subdivision and recommended approval. Staff recommended that a drainage easement be conveyed to Glynn County and an easement is conveyed to Joint Water and Sewer Commission (JWSC) prior to the County filing the abandonment deeds.

 

This item was opened for public comment and Larry Bryson, agent for Glynn Haven Baptist Church, Shops at Frederica Condominium, and Heritage Management, LLC, applicants, was available to answer questions. Glynn Haven Pastor Gary Cumming spoke in favor of the application.  Julian Smith spoke in opposition.

 

A motion was made by Commissioner Booker and seconded by Commissioner Stambaugh to approve the abandonment of the unopened 1st Street right‐of‐way between Palmetto and Palm Streets in Glynn Haven Subdivision with a drainage easement conveyed to Glynn County and a utility easement conveyed to JWSC. The motion carried 6-1 with Commissioner Coleman opposed. Resolution #R-34-17

 

           

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the regular meeting held August 17, 2017, and the special called meeting held August 24, 2017, subject to any necessary corrections.  (C. Overstreet)

 

5.         Accepted the Georgia Department of Transportation (GDOT) Grant Contract No. AP016-9000-58 (127) for East General Aviation Apron Phase II and Automated Weather Observation System (AWOS) III installation projects at the Brunswick Golden Isles Airport.  These projects are anticipated to total $1,257,580 with GDOT providing $165,407 this fiscal year. Strategic Plan: Financially Responsible Government REPORT

           

6.         Accepted the Georgia Council on Substance Abuse Grant for the Strengthening Families and Communities Program and increase the FY 18 Glynn County Drug Court's revenue and expenditure budgets by $1,905. (V. McClinton)  Strategic Plan: Financially Responsible Government REPORT

           

7.         Approved the establishment of the new bank account and lockbox for Ambulance Billings and all future bank accounts as deemed necessary with Ameris Bank during their contract period. (T. Miller) Strategic Plan: Financially Responsible Government REPORT

 

8.         Authorized renewing a three-year Software Enterprise Enrollment agreement with Microsoft Corporation and to approve issuing a purchase order through Dell Inc. for year 1 payment of $196,251.96 with funding to be provided by the FY18 Information Technology Approved Budget and to authorize the Chairman to sign the Enrollment Agreement documents. Strategic Plan: Financially Responsible Government REPORT

                       

10.       Approved the appointment of Roy Whipple to serve on the Coastal African-American Historical Preservation Commission. The term begins immediately and ends June 30, 2018.  Strategic Plan: Exceptional Customer Service

 

11.       Approved the appointment of Michael Torras to represent At-Large Post 2 on the Glynn County Tree Board. The term begins immediately and ends June 30, 2021. Strategic Plan: Exceptional Customer Service

 

11.1     Approved a Shelter Management Agreement with Wesley Davis for operation of the Glynn County Employees’ Emergency Shelter in Waycross, GA. at $500 per day while the shelter is activated. REPORT

 

CONSENT AGENDA – Personnel Committee

 

12.       Approved the recommendations for the CY 2018 health benefits plan third party administrator, stop loss carrier and pharmacy benefits manager. (PC Vote: 3-0) Strategic Plan: Valued Employees REPORT

           

13.       Approved the vendors and plans for employee basic life insurance, long-term disability insurance and voluntary benefits. (PC Vote: 3-0) Strategic Plan: Valued Employees REPORT

           

14.       Approved the renewal of the contract with EAP Consultants for Employee Assistance Plan services. (PC Vote: 3-0) Strategic Plan: Valued Employees REPORT

 

15.       Approved an amendment to the Glynn County Personnel Policy to revise Section 3.10.2 pertaining to payment of overtime to exempt employees required to be on the job during a mandatory evacuation under a declared state of emergency; to revise Section 3.12 so that exempt employees required to be on the job during a mandatory evacuation under a state of emergency are paid at a rate of one and one half times the employee’s regular rate of pay and for such rate to continue to be paid to those employees for hours worked beyond 40 hours; to revise Section 3.12 pertaining to the application of approved extensions of emergency pay to eligible non-exempt and exempt employees. (PC Vote: 3-0) REPORT  Resolution #R-35-17

 

A motion was made by Commissioner Browning and seconded by Commissioner Strickland to approve all items on the consent agenda. The motion carried unanimously.

 

 

GENERAL BUSINESS

 

16.       Consider adoption of a resolution declaring a State of Emergency in Glynn County due to Hurricane Irma. REPORT This item was moved to the top of the agenda for discussion.

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adopt the resolution. The motion carried unanimously. Resolution #R-33-17

 

Chairman Brunson declared mandatory evacuation beginning Friday, September 8, 2017, at 8:00 A.M.

 

EMA Director Jay Wiggins addressed questions from the Board and citizens regarding the evacuation timeline, road closures, and the Need a Ride program. Chairman Brunson instituted a curfew to be in effect from midnight to 6:00 a.m. until Tuesday, September 12, 2017.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 7:20 p.m.

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

_____________________________

Cindee S. Overstreet, Clerk