MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, AUGUST 17, 2017 AT 6:00 PM

 

PRESENT:                     Bill Brunson, Chairman, District 4

Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post

 

ABSENT:                      Michael Browning, Vice Chairman, District 1

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD - No one signed up to speak during the public comment period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Recognized Jessica Manger, John Stockel, and Olivia Pruitt for their life saving efforts performed on Saturday, August 5 at Coast Guard Beach on St. Simons Island. The small child that almost drowned has recovered completely. Strategic Plan: Valued Employees REPORT

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of an alcoholic beverage license to Colleen Hunter for Cheddar’s Casual Café Inc. dba Cheddar’s Scratch Kitchen, 551 Canal Rd, Brunswick, Ga. The license is to sell distilled spirits, malt beverages & wine for consumption on premises of a restaurant. This application is for a new owner at a previously licensed location. Sunday sales permitted. (Occupation Tax/Police Chief) REPORT

 

Colleen Hunter was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment and Julian Smith spoke in favor of the license.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the alcoholic beverage license. The motion carried unanimously.

 

3.         Consider the issuance of an alcoholic beverage license to David Snyder for La Plancha Restaurant Corp, 3600 Frederica Rd Ste. 16, St. Simons Island, Ga. The license is to sell distilled spirits, malt beverages & wine for consumption on premises of a restaurant. Sunday sales permitted. (Occupation Tax/Police Chief) REPORT

 

David Snyder was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to approve the alcoholic beverage license. The motion carried unanimously.

 

4.         Consider the transfer of licensee for the 2017 alcoholic beverage license issued to Toucans Ale House, 2450 Perry Lane Rd, Brunswick, GA. The license is to sell distilled spirits, malt beverages and wine for consumption on premises of a restaurant. Sunday sales permitted. Douglas Harris, licensee. (Occupation Tax/Police Chief) REPORT

 

 Doug Harris was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve the alcoholic beverage license. The motion carried unanimously.

 

5.         Consider the transfer of licensee for the 2017 alcoholic beverage license issued to Outback Steakhouse, 1609 Frederica Rd, St. Simons Island, Ga. The license is to sell distilled spirits, malt beverages & wine for consumption on premises of a restaurant. Sunday sales permitted. Marcus Summa, licensee. (Occupation Tax/Police Chief) REPORT

 

Marcus Summa was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the alcoholic beverage license. The motion carried unanimously.

 

PUBLIC HEARING – Millage Rates

 

6.         Received citizen comments regarding the proposed 2017 Millage Rates. REPORT

 

County CFO Tonya Miller reported the proposed millage increase was 1.71 mills for the county’s operations & maintenance and .40 mills for the fire fund. The millage increase would increase the property taxes for a home valued at $100,000 by $84.40.

This was the first increase in 28 years. With this additional funding, the county would place six (6) more police officers on the roads. This is the first increase in road patrol officers in ten (10) years.

In FY14 the county spent $1.1 million from reserves. In FY15, $2.7 million and $7.3 million in FY16 were spent from the county’s reserves to operate the county.

 

The public hearing was opened and Julian Smith and Chuck Cook spoke in favor of the proposed millage rate increase and Jeff Kilgore and Kathryn Watson spoke in opposition.

 

PUBLIC HEARING – Land Use

 

7.         ZM3491 Consider a request to amend portions of the existing Planned Development text of The Peninsula at Golden Isles, located off of Buck Swamp Road approximately 3.5 miles from U.S. 17. The purpose of the request is to change the name of the developed subdivision, modify provisions for wastewater treatment; add Sporting Club as an allowed use, and amend the Zoning Master Plan and Development Schedule to reflect conservation easements placed on the property and reduce the number of permitted development units. James Bishop, applicant for multiple owners. REPORT

 

Denise Grabowski, the consultant working with the Community Development Department, reported the property was rezoned to Planned Development in 2007 by Spring Tide Communities LLC and Yankee Landing LLC. The Phase 1 portion of the planned development was made up of 208 lots on the front portion of the property. The property is over 3,300 acres and portions are under a conservation easement.

In July 2017 the Board of Commissioners abandoned all roads and drainage easements in the Peninsula at Golden Isles, Phase 1, and issued sewer variances for Phase 1 and for the remaining 2,900 acres.

The PD Text amendment renamed The Peninsula at Golden Isles to Lakeside at Longwood. The entire 3,343-acre development will now be referred to as Longwood. The name change is in compliance with current GIS ordinances.

The amendment allows modifications to Section H of the PD Text - Wastewater Treatment Provisions to reflect the sewer variances approved at the July meeting, due to the original 2007 provisions not coming to fruition.

The original 2007 text allowed 4,454 units. Of those units, only 208 have been developed. The four conservation easements remove 2934 lots, leaving 1312 units total to be developed.

The amendment also modifies the master plan and as a result reassigned the labels used on the previous master plan to reflect the current master plan. Three areas would be village center type developments and the rest would be larger lot single family residential and recreational areas. The amendment is also asking for a land use designation amendment that would allow sporting club as a part of the development’s designated use.

Staff has found that the requested changes are minor and will produce a use that is suitable for the area and will not adversely affect surrounding properties or their uses. It also conforms to the current master plan. The Mainland Planning Commission recommended approving the PD text amendment as presented by staff.

Commissioner Coleman stressed his concerns about the septic tanks feasibility in this area and the potential for Glynn County residents to be blindsided by the additional costs that it would take to prepare unsuitable areas for septic tank use. Ms. Grabowski assured the Board that each individual resident will be required to obtain a permit from the health department to determine that the land is suitable to support septic system. So they would know of any potential costs before proceeding with the purchase or building plans. She explained that all this amendment would change is the wording so that the developer can move forward with the development. The development of the lots will have to go through the full subdivision development process and abide by any and all county permitting processes and ordinances.

Commissioner Murphy expressed concern on the sporting club being an allowed use, what exactly it would include, and raised questions on safety concerns and preventative measures that would be taken for the residents. Ms. Grabowski explained that the sporting club included shooting range, hunting and/or game reserve. All hunting or shooting will be subject to the State of Georgia laws and requirements for firearms. According to members of Glynn County Code Enforcement, the current ordinances do not restrict any of this and they would fall back on state law for enforcement of violations. She also suggested that the PD text could be further amended to include any other suggested distance provisions if the Board requires them.  Glynn County Police Chief Matt Doering also assured the Board that no minimum distance laws would apply to this area. The law addresses how the firearms can be discharged, which applies to any area in the county.

 

This item was opened for public comment and Jim Bishop, attorney for the applicant, and Teeple Hill, of Shupe Surveying, for the applicant, spoke in favor of the application. Julian Smith and Bill Gussman also spoke in favor of the application. Julian Smith then spoke in opposition to the application.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve the amendment to the PD Text. The motion carried 5-1 with Commissioner Coleman opposed. Resolution #R-29-17

 

8.         Received citizen comments regarding the Comprehensive Plan. REPORT

 

This item was opened for public comment and Sandy Dean, Bill Gussman and Julian Smith addressed the Board.

 

CONSENT AGENDA – General Business

 

9.         Approved the minutes of the regular meeting held August 3, 2017, subject to any necessary corrections.  (C. Overstreet)

 

10.       FP3144 – The Hayner Tract, Parcel A: Approved a Final Plat for a one (1)-lot subdivision on a property zoned Forest Agriculture (FA). The 43,995.5 square foot (1.010-acre) parcel is located on the south side of Buck Swamp Road, approximately 3,335 feet northwest of its intersection with Myers Hill Road. Parcel ID: 03-13188. Mr. Gary Nevill, agent. David Beckham, applicant. June Beckham, owner. REPORT

11.       Approved the request for variance to the “No cooking is permitted in the Casino” rule for the St. Simons Island Food and Spirits Festival on November 17, 2017, for A Taste of the Golden Isles, their event during the RSM Classic. REPORT

 

12.       Approved the FEMA-4284-DR-GA Hurricane Matthew Post Disaster Recipient – Sub recipient Agreement, project reimbursement number # 440 and to replace funding that was incurred due to Hurricane Matthew to the General Fund Committed Funds for the Revenue Stabilization Fund. Strategic Plan: Financially Responsible Government REPORT

 

13.       Approved the submittal of a 2017 grant application for up to $20,511 in federal grant dollars from the Edward Byrne Memorial Justice Assistance Grant Program (JAG) offered by the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, for equipment for the Glynn County Police Department. (T. Miller) Strategic Plan: Financially Responsible Government REPORT

 

14.       Approved the Mutual Aid Agreement between Glynn County and the American Society for the Prevention of Cruelty to Animals (ASPCA) for assistance in the event of a disaster. Strategic Plan: Financially Responsible Government; Safe Community; Great Place to Live REPORT

 

15.       Approved the Community Work Adjustment Training (CWAT) Worksite Agreement between Glynn County and Easter Seals for the provision of an adult intern to work with the Recreation Department for on the job training in landscaping and grounds maintenance. REPORT

 

16.       Appointed Chadrika Johnson to on the Selden Park Advisory Board. The term begins immediately and ends June 30, 2021. Strategic Plan: Exceptional Customer Service REPORT

 

17.       Adopted the Brunswick-Glynn County Disaster Recovery and Redevelopment Plan. Strategic Plan: Safe Community REPORT

 

CONSENT AGENDA – Finance Committee

 

18.       Authorized the Community Services Department to advertise and receive quotes for a percentage of gross sales for operation of the concession facilities at Glynn County athletic and rental events in Brunswick. (FC Vote: 3-0)  Strategic Plan: Financially Responsible Government; Great Place to Live

REPORT  

 

19.       Authorized a fee waiver for United Way of Coastal Georgia, Inc. in the amount of $300 plus the cost of staff time for use of three ball fields at Mallery Park on Saturday, October 21, 2017 for the purpose of a fund-raising kickball tournament. (FC Vote: 3-0) Strategic Plan: Great Place to Live REPORT 

 

20.       Approved the Right of Entry Agreement with Georgia Power Company for the use of Blythe Island Regional Park (BIRP) as a staging area in the event of a disaster for power restoration efforts. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Safe Community REPORT 

 

21.       Declared certain unusable items as surplus and approved disposing of these items in the best interest of the County. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT 

 

22.       Approved acceptance of the Georgia Pacific Grant for multi-gas detectors and amended the Fire Department’s FY18 revenue and expenditures in the amount of $8,000. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Safe Community REPORT

 

23.       Accepted the settlement check for the damaged guardrail on Altama Connector and increased the revenues and expenditures budgets for FY18 in the amount of $19,660. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government REPORT   

 

24.       Approved the inmate work detail contracts with the Georgia Department of Corrections for three inmate work details from Ware State Prison and Long State Prison. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Great Place to Live REPORT 

 

25.       Approved the Memorandum of Agreement with the Coastal Regional Commission (CRC) for Aerial Ortho-Imagery in an amount not to exceed $45,000 with funding to be provided by FY18 Capital Projects Fund. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Safe Community; Planned and Managed Growth REPORT 

 

26.       Approved the Support Agreement with Physio-Control® in the amount of $27,419 for preventative maintenance, inspections, support and repairs of the cardiac monitors/defibrillators and automatic external defibrillators (AED’s) used by the Fire Department and Recreation Department for cardiac emergencies with funding provided by the Fire Department’s FY18 operating budget.  (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Safe Community REPORT  

 

27.       Awarded the contract for the Brunswick-Glynn County Library Renovation Project to MacMillan Pazdan Smith of Greenville, South Carolina for architectural, interior design, and engineering services in the amount of $350,000 with funding provided by the Capital Outlay Grant from the Georgia Pubic Library Service. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Great Place to Live REPORT 

 

28.       Approved the issuance of purchase orders to Cisco/Disys in the amount of $147,827.40 using the Georgia state contract for core network and cyber protection, wireless network devices, and Ethernet switches; to Dell in the amount of $20,189.34 as the established Glynn County computer hardware manufacturer server hardware and server application software; and to Mitel in the amount of $42,785.41 using Mitel GSA Schedule 70 Contract # GS-35F-0095X for Enterprise Voicemail Server, with funding to be provided by the Capital Projects Fund. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Valued Employees REPORT 

29.       Approved the contract for Defined Benefit Pension Plan Consulting Services to Nyhart, Atlanta, GA, in the amount of $30,000 with funding to be provided by the Pension Trust Fund. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Valued Employees REPORT 

 

30.       Approved the issuance of a purchase order to Akins Ford Dodge Jeep Chrysler of Winder, GA, in the amount of $420,298.20 for the purchase of eighteen (18) Dodge Pursuit Vehicles and a purchase order to Wade Ford of Smyrna, GA, in the amount of $26,669 for the purchase of one (1) Ford SUV Interceptor, both using state contract pricing, with funding to be provided by the FY18 Capital Projects Fund. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Valued Employees REPORT 

 

31.       Awarded a contract to Alfred Benesch and Company to conduct a pavement evaluation of all paved county roads in the amount of $86,289 with funding to be provided by SPLOST 2016. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Great Place to Live REPORT 

 

32.       Approved the issuance of a purchase order for a Ford Transit Van for the IT Department to Wade Ford of Smyrna, GA, in the amount of $30,873 with funding to be provided by the FY18 Capital Project Fund Budget. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Valued Employees REPORT 

 

33.       Approved the issuance of a purchase order for three one-half ton Chevrolet Silverado pickups to Langdale Chevrolet in the amount of $23,611 per unit for a total of $70,833 with funding to be provided by the FY18 Capital Project Fund Budget. These trucks are for the Public Works Department, Facilities Maintenance Division, and the Code Enforcement Division.  (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Valued Employees REPORT 

           

34.       Approved Change Order #3 for the Buckswamp Road bridge project in the amount of $9,695.28 with funding to be provided by SPLOST 5 Unallocated monies. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Great Place to Live REPORT 

 

35.       Approved the issuance of a purchase order for two (2) mini excavators for the Public Works Department from the statewide contract to Yancey Caterpillar in the amount of $200,168 with funding to be provided by the FY18 Capital Project Fund Budget. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Great Place to Live REPORT

 

36.       Authorized allocating $18,551.16 for the purchase and installation of curbing and signage for Canal Road at the intersection with Canal Crossing with funding to be provided by the County Manager’s Contingency Fund. (FC Vote: 3-0) Strategic Plan: Financially Responsible Government; Great Place to Live REPORT 

 

CONSENT AGENDA – Personnel Committee

 

37.       Awarded the Glynn County Detention Center medical staff the 10% retention increase awarded to public safety employees. (PC Vote: 3-0) Strategic Plan: Safe Community REPORT

 

38.       Approved the classification recommendations for the following positions:  Contract Analyst, Management Analyst/Communications Manager, Internal Auditor, Planning Division Manager, Public Works Supervisor, and Division Manager, Roads & Bridges Engineering. (PC Vote: 3-0) Strategic Plan: Valued Employees REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve all items on the consent agenda. The motion carried unanimously.

 

APPOINTMENTS

 

39.       Consider approval of the proposed Steering Committee Appointment Procedures and Steering Committee Ground Rules. (P. Thompson & W. Worley) Strategic Plan: Planned and Managed Growth REPORT

 

As part of the update to the Comprehensive Plan, the Board of Commissioners created two Steering Committees – one for St. Simons, Little St. Simons, and Sea Islands and one for the Mainland and Jekyll Island. Each Steering Committee consisted of 17 individuals. An appointment process was necessary for filling the positions on the Steering Committees. The process chosen was that seven members would be appointed by the Board of Commissioners, three were appointed by the Chairs of the Planning Commissions, and seven were chosen by the Community Development Department and the Comp Plan consultant using a blind application process whereby citizens completed a survey online and were chosen based on demographics.

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the Steering Committee Appointment Procedures and Steering Committee Ground Rules. The motion carried unanimously.

 

40.       Consider appointment of seven (7) citizens to serve on the Mainland Comprehensive Plan Steering Committee. Strategic Plan: Planned and Managed Growth REPORT

            Applications received from:

Markisha Butler

Aaron Caron

Chuck Cook

Darrell Dawson

Megan Desroisers

Harry James

Scott Ryfun

            Ben Slade

            Barrette Walker

            Jon Watkins

Commissioner Browning was not present at the meeting but had asked Commissioner Strickland to submit his nomination of Markisha Butler. The Board voted unanimously to appoint Markisha Butler.

            Commissioner Murphy nominated Ben Slade and the Board voted 5-1 to appoint Mr. Slade. Commissioner Stambaugh voted in opposition.

            Commissioner Strickland nominated Scott Ryfun and the Board unanimously approved the appointment.

            Commissioner Brunson nominated Aaron Caron and the Board unanimously approved the appointment.

            Commissioner Booker nominated Darrell Dawson and the Board voted unanimously to approve the appointment.

            Commissioner Stambaugh nominated Harry James and the Board voted unanimously to approve the appointment.

            Commissioner Coleman decided to postpone his nomination until the next meeting.

 

            The appointees chosen via the blind application process were: Ashby Worley, Missy Neu, Terry Driggers, Gene Moore, Jon Watkins, Jimmy Arnold, and Mary Harris.

 

            The Mainland Planning Commissioners appointed to serve on the committee were Gary Neville, Tim Murphy, and Bill Edgy.

 

41.       Consider appointment of seven (7) citizens to serve on the Islands Comprehensive Plan Steering Committee. Strategic Plan: Planned and Managed Growth REPORT

            Applications received from:

            Bill Allen

Anne Ambrose  

John Dow  

Robert Driggers

Ivan Figueroa  

Bill France

Bob Kelly

Michelle Lane

William Mounts

Don Myers

David Pope

Dale Provenzano

George Ragsdale

Caryn Riggs

Nicole Rodgers

Cesar Rodriguez

Ken Rogers

            Julian Smith

Mark Spaulding

Libby Sweat

Robert Ussery

           

Commissioner Browning was not present at the meeting but had asked Commissioner Strickland to submit his nomination of Mark Spaulding. The Board voted unanimously to appoint Mark Spaulding.

            Commissioner Murphy nominated Cesar Rodriguez and the Board voted unanimously to appoint Mr. Rodriguez.

            Commissioner Strickland nominated John Dow and the Board approved the nomination with a vote of 5-1 with Commissioner Stambaugh opposed.

            Commissioner Brunson nominated David Pope and the Board unanimously approved the appointment.

            Commissioner Booker nominated Skip Mounts and the Board voted unanimously to approve the appointment.

            Commissioner Stambaugh nominated Anne Ambrose and the Board voted unanimously to approve the appointment.

            Commissioner Coleman nominated George Ragsdale and the Board voted 4-2 to approve the appointment. Commissioner Stambaugh and Commissioner Strickland voted in opposition.

 

            The appointees chosen via the blind application process were: Nicole Rodgers, Lyn Graybill, Rosalind Sheppard, Elaine Connell, Justin Callaway, Martin Seiman, and Don Myers.

 

The Islands Planning Commissioners appointed to serve on the committee were Odessa Rooks, Patrick Duncan, and Ed Meadows.

 

 

GENERAL BUSINESS

 

42.       Consider authorizing the purchase of two (2) Pierce fire pumpers and one (1) platform aerial truck, as specified, in an amount not to exceed $2,336,639 with funding to be provided by the ACCG’s lease purchase program; the purchase is subject to approval of the ACCG lease purchase agreement by the Board of Commissioners. Strategic Plan: Financially responsible Government; Valued Employees REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to purchase two Pierce fire pumpers and one platform aerial truck. The motion carried unanimously.

 

43.       Consider approving Change Order #1 for rebuilding the St. Simons Island Marina docks destroyed by Hurricane Matthew to Intron Technologies, Inc. from Jacksonville, FL, in the amount of $85,257.48 with funding to be provided by the Revenue Stabilization Fund (Rainy Day Fund) with reimbursement from FEMA upon completion of the project.   This is an approved FEMA project PW# PA-04-GA-4284-PW00354(0). (FC Vote: 3-0)   Strategic Plan: Great Place to Live REPORT 

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to approve the change order. The motion carried unanimously.

 

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adjourn to executive session to discuss pending litigation. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the executive session minutes of August 3, 2017. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the County Attorney’s recommendation regarding pending litigation. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 8:18 p.m.

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk