MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, JULY 20, 2017 AT 6:00 PM

 

PRESENT:                     Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD

 

Ed Meadows spoke regarding land use planning and the Comp Plan steering committees.

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the issuance of an alcoholic beverage license to Hugo Acero Espinoza for Pie Guys Pizza, 5006 Altama Avenue, Brunswick,  Ga. The license is to sell malt beverages and wine for consumption on premises of a restaurant. No Sunday sales. (Occupation Tax/Police Chief) REPORT 

 

Hugo Espinoza was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment and Joan Drummond spoke in favor of the application.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve the alcoholic beverage license. The motion carried unanimously.

 

 

 

PUBLIC HEARING – Abandonment

 

2.         AB2807 – Consider the application for abandonment of the unopened Maple Street right-of-way east of Sixth Street in the Glynn Haven Subdivision between 604 and 606 Sixth Street. David Raczynski and Augustin Laxamana, applicants. (P. Andrews) REPORT   

 

Paul Andrews, County Engineer, reported the following:

SOURCE OF TITLE:  Dedicated to the public on a survey plat by William J. Kremer,  C.E. titled "PLAT SHOWING UNIT NUMBER TWO,  GLYNN HAVEN ESTATES",  DATED 3/25/29,  RECORDED IN P.D. 9,  PG. 326.

PRESENT USE OF RIGHTOFWAY: The rightofway has limited use by an adjoining land owner, an overhead power line and a storm drain pipe.

POTENTIAL USE IN THE FUTURE: The rightofway could continue to be used for utilities and Maple Street could be extended to Sixth Street.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public would continue to benefit from the utilities as well as allowing for the possibility of eliminating the dead end on Maple Street

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest.

 

Staff recommended the county retain a 30ft drainage easement along the centerline of the rightofway. This will provide for ongoing maintenance of the existing storm drainage system and allow for upstream stormwater to be directed to the pipe from the paved section of Maple Street rightofway if needed. The deed would include the drainage easement.

 

Abandonment of this section of rightofway would result in a permanent dead-end street with no culdesac. There is not sufficient right of way to install a culdesac; however this was the condition of this street for many years. The property adjacent to the abandonment area was subdivided to avoid the creation of landlocked parcels. The resubdivision would occur after the abandonment was approved but before a deed is delivered.

 

                                This item was opened for public comment and James Holland addressed the Board.

               

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve application AB2807 abandoning the unopened portion of Maple Street east of Sixth Street in the Glynn Haven Subdivision. The motion carried 6-1 with Commissioner Stambaugh opposed. Resolution #R-20A-17 and Resolution #R-20B-17

 

3.         AB3328 – Consider the application for abandonment of all the roads and drainage easements in the Peninsula at Golden Isles Subdivision, Phase 1, off Buck Swamp Road between Myers Hill Road and Old CCC Road. Peninsula at Golden Isles Property Owner’s Association, Inc., applicant. (P. Andrews) REPORT 

 

SOURCE OF TITLE: Currently fee simple title is held by Glynn County via a Right‐of‐Way Deed recorded in deed book 2386 Page 237 on February 20,  2008.

PRESENT USE OF RIGHT‐OF‐WAY: The right‐of‐way was paved and opened to traffic. Two single family homes use the roads for access. Utilities were located in the right‐of‐way.

PAST HISTORY: The right-of-way was created with the subdivision and the roads were conveyed to the County in the deed described above.

POTENTIAL USE IN THE FUTURE: The right‐of‐way could be used by the public for access and for utilities.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest. Also the County would be relieved of the maintenance responsibility for the rights‐of‐way.

Staff recommended the following:

1. Glynn County approve the abandonment of all drainage easements in the subdivision. This would remove the burden of maintenance from the County for those parts of the drainage system that were not located in the right‐of‐ways.

2. The applicant convey to Glynn County the right to allow storm water from its drainage infrastructure on Buck Swamp Road to continue to flow through the site via the easement.

3. Ownership of the rights‐of‐way be conveyed. Since this right‐of‐way is owned by the County in fee simple and is in a subdivision, state law requires that it be offered for sale to a property owner's association if one exists. The price for the sale may be agreed upon, but in no event be less than the price paid for its acquisition. Glynn County paid nothing for this right‐of‐way. The Peninsula at Golden Isles Subdivision has a property owner’s association called The Peninsula at Golden Isles Property Owner’s Association, Inc. The abandoned rights‐of‐way could be offered to The Peninsula at Golden Isles Property Owner’s Association, Inc. for no cost.

4. Easements conveyed to JWSC for water and sewer. Since the right‐of‐way is owned by the County in fee simple, the County could convey easement rights over that property. The applicant and the Joint Water and Sewer Commission (JWSC) requested that the County convey those easement rights to JWSC prior to the County conveying the property fee.

 

                                This item was opened for public comment and Jim Bishop, representing the applicant, spoke in favor of the application and was available to answer questions. Julian Smith, James Holland, and Monica Smith spoke in opposition to the abandonment.  

               

A motion was made by Commissioner Stambaugh and seconded by Commissioner Browning to approve application AB3328 abandoning all roads and drainage easements in the Peninsula at Golden Isles Subdivision,  Phase 1;  to accept the drainage easement covering portions of the abandoned area; to authorize conveyance of the water and sewer easements to the Joint Water and Sewer Commission (JWSC); and to authorize conveyance of the right-of-way to the Peninsula at Golden Isles’ Homeowner’s Association at no cost. The motion carried 6-1 with Commissioner Coleman opposed. Resolution #R-21-17

 

4.         AB3335 – Consider the application for abandonment of the unopened alley right-of-way in Block 16 of the East Beach Subdivision behind 1924 Bruce Drive. William Churchwell, applicant. (P. Andrews) REPORT    

 

SOURCE  OF  TITLE:    Prescriptive  based  on  plat  for  the  East  Beach  subdivision recorded in Deed Book 3R,  Pages 312‐315,  dated May 30,  1924.

PRESENT USE OF RIGHT‐OF‐WAY: This section of alley is currently not being used for public access; however it is used for public utilities including a storm drainage ditch and overhead/underground power.

PAST HISTORY: This section of the alley has been used as it is currently for several years. There is no evidence of the alley having been open for public access.

POTENTIAL USE IN THE FUTURE: This portion of the right‐of‐way could be used for access to adjacent property and to access and contain utilities.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public will continue to benefit from the ability to use this right‐of‐way for access and/or utilities.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest.

In November 2013, the Board of Commissioners voted to approve abandonment of a similar portion of the unopened alley adjacent to the two lots north of this abandonment request (processed as AB2685).

 

Staff recommended approval of the abandonment request subject to the retention of a drainage easement over the whole abandoned area and the owner executing an easement with Georgia Power and the Joint Water and Sewer Commission (JWSC) (as required) prior to the County filing the abandonment deeds.

This item was opened for public comment and William Churchwell and Gerald Merwin spoke in favor of the application.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve application AB3335 abandoning a portion of the unopened alley in Block 16 of the East Beach Subdivision subject to drainage and utility easements being retained over the whole area being abandoned. The motion carried unanimously. Resolution #R-22-17

 

CONSENT AGENDA – General Business

 

5.         Approved the minutes of the special called meeting held May 16, 2017, May 30, 2017,  June 6,  2017,  and the regular meeting held June 15,  2017,  subject to any necessary corrections.  (C. Overstreet)

 

6.         Authorized the International Association of Chiefs of Police (IACP) to conduct an Operations and Management Study of the Glynn County Police Department using seized funds to pay the cost of the study. REPORT 

7.         Adopt a resolution appointing Jones Hooks, Bill Austin, and Jack Kilgore to the Board of Governors of the Brunswick and Glynn County Development Authority for a three-year term beginning August 1, 2017, to fill the vacancies created upon the expiration of the terms of Cedric King,  Bruce Dixon,  and Jack Kilgore. REPORT This item was removed from the consent agenda at the request of Commissioner Booker.

 

8.         Approved the Sublease Agreement between the Brunswick and Glynn County Development Authority and Webb & Collins, LLC for property located at McKinnon St. Simons Island Airport consisting of 20,000 square feet. REPORT

 

9.         Approved the Sublease Agreement between the Brunswick and Glynn County Development Authority and S & K Air, LLC for property located at McKinnon St. Simons Island Airport consisting of 12, 258 square feet. REPORT 

 

10.       Approved the Sublease Agreement between the Brunswick and Glynn County Development Authority and South Georgia Aviation, LLC for property located at McKinnon St. Simons Island Airport consisting of 12, 258 square feet. REPORT 

 

11.       Approved the issuance of a Letter of Approval for a three-day non-profit special event permit to the Georgia Narcotics Officers’  Association (GNOA) to allow the serving of donated alcohol at the King & Prince Hotel for consumption on premises and not for resale during the GNOA’ s convention August 29, 2017 through August 31, 2017. REPORT 

 

12.       Approved the Intergovernmental Agreement between Glynn County and the Jekyll Island – State Park Authority (JIA) to allow the County to make direct disbursements of eligible SPLOST 2016 proceeds to the JIA for the SPLOST 2016 JIA Projects and for the JIA to complete such SPLOST projects. REPORT 

 

13.       Appointed Carl Johnson to represent District 1 on the Altamaha Regional Park Advisory Board. The term begins immediately and ends June 30, 2021. REPORT 

 

14.       Reappointed Danny Harvey to represent the At-Large Post 2 on the Blythe Island Regional Park Advisory Board. The term begins immediately and ends June 30, 2021. REPORT 

 

15.       Approved the Memorandum of Agreement between the Tax Commissioner, City of Brunswick, and Glynn County regarding the billing and collection of City ad valorem property taxes and solid waste collection fees. REPORT 

 

16.       Approved the revised contract with PST Services, LC (McKesson) for ambulance billing services and technology upgrades to include ImageTrends, Elite software, and Atlas AVL System. REPORT 

 

17.       Approve the contract award for rebuilding of the St. Simons Island Marina docks destroyed by Hurricane Mathew to Intron Technologies, Inc., of Jacksonville, FL, the lowest responsive and responsible bidder, in the amount of $125, 496. Funding is provided by the Revenue Stabilization Fund (Rainy Day Fund) in the Committed Fund Balance with reimbursement from FEMA upon completion of the project.   This is an approved FEMA project PW# PA-04-GA-4284-PW00354(0). REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

18.       Approved a resolution and agreement with the Georgia Department of Natural Resources (GaDNR), Environmental Protection Division (EPD), for the reimbursement of $22, 806.93 from the Hazardous Waste Trust Fund for expenses incurred by Glynn County pertaining to the 4th Street Landfill. REPORT  Resolution #R-23-17

 

CONSENT AGENDA – Finance Committee

 

19.       Authorized the bidding of those materials, goods, projects, or services whose funding has been approved in the Fiscal Year 2018 and SPLOST 206 budgets. (FC Vote: 3-0) REPORT 

 

20.       Authorized the Chairman to sign various financial reports for Fiscal Year 2018.  (FC Vote: 3-0) REPORT 

 

21.       Authorized a fee waiver for the rental fee in the amount of $3, 600 for the use of the Selden Park Gym for the Navarati Festival from September 21, 2017 – September 29, 2017, and to provide a Recreation staff person to supervise the event.  (FC Vote: 3-0) REPORT   

 

22.       Denied the request to refund the interest and penalties on Mark McDonald’s property (Parcel #04-10600) in the amount of $7, 013.67. (FC Vote: 2-0-1) REPORT 

 

23.       Denied the request to refund the interest and penalties on Richard Inman’s tax bill #1151824 (2011 taxes) in the amount of $808.69. (FC Vote: 3-0) REPORT   

 

24.       Approved refunding the interest and penalties on Jack Powell’s tax bill #1432983 (2014 taxes) in the amount of $2,059.92. (FC Vote: 3-0) REPORT 

 

25.       Approved refunding the interest and penalties on Luis Parra’s tax Bill #1243472 (2012 taxes) in the amount of $223.57. (FC Vote: 3-0) REPORT 

 

26.       Denied the request to refund the interest and penalties on Jody Haley’s tax bill #1136165 (2011 taxes) in the amount of $136.49. (3-0) REPORT   

 

27.       Adopted the Resolution to amend the FY16/17 Budget. (FC Vote: 3-0) REPORT Resolution #R-24-17

 

28.       Authorized an increase in the FY18 Marshes of Glynn Libraries (MOGL) budget for the annual allocation of funds from the State of Georgia through the State Grant Zero-Based Budget Formula in the amount of $7, 511 with the funding provided by the Georgia Public Library Service.  (FC Vote: 3-0) REPORT 

 

29.       Accepted the Targeted Early Literacy Parental Involvement Initiative Grant from Communities of Coastal Georgia Foundation and increase the FY18 Marshes of Glynn Libraries revenue and expenditures in the amount of $5, 000.  (FC Vote: 3-0) REPORT   

 

30.       Approved the Juvenile Justice Incentive Grant contract between Glynn County and the Georgia Criminal Justice Coordinating Council (CJCC) and amend the Juvenile Courts FY18 revenue and expenditures budget by $96, 300 each. Contract #Y18-8-013 (FC Vote: 3-0) REPORT 

 

31.       Accepted the grant funded by the Walmart Foundation and amended the Emergency Management Agency’s FY17 revenue and expenditures budget by $1, 000 each.  (FC Vote: 3-0) REPORT 

 

32.       Accepted the grant funded by the Firefighters Charitable Foundation, Inc. and amended the Fire Department’s FY17 revenue and expenditures budget by $300 each.  (FC Vote: 3-0) REPORT 

 

33.       Accepted the grant funded by the Hello Goodbuy Outreach Program for a new Youth Leadership Program and increased the FY18 Glynn County Juvenile Court’s revenue and expenditures budget by $3, 000 each. (FC Vote: 3-0) REPORT   

 

34.       Approved the Real Property corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, May 18, 2017 meeting, with clarification that this does not approve a tax refund. (FC Vote: 3-0) REPORT   

 

35.       Approved the Tower and Lease Agreement with New Cingular Wireless PCS, LLC for space on the tower and use of the Frederica Tower for a term of 5 years with the option of extending the lease for two additional periods of 5 years each with a first year payment of $21, 000.  (FC Vote: 3-0) REPORT 

 

36.       Approved the proposal from EMC Engineering, the original Engineer of Record on the previous US Highway 341 Sidewalk Improvement Project, to provide surveying, engineering, and bidding services for the approved SPLOST 2016 US Highway 341 Sidewalk Expansion Project in the amount of $20, 000 with funding to be provided by SPLOST 2016. (FC Vote: 3-0) REPORT 

 

37.       Awarded the contract for the Sea Island Road Bridge Repair to the lowest responsive and responsible bidder, Intron Technologies, Inc. of Jacksonville, FL,  in the total amount of $144, 150,  with funding of $100, 000 provided by the FY 17-18 Capital Projects Fund,  $35, 000 provided by the Capital Projects Fund fund balance,  and $9, 150 provided by the FY 17-18 LMIG Fund.  (FC Vote: 3-0) REPORT 

 

38.       Approved the contract with the Department of Corrections for three work details at a cost of $39, 500 per year,  per detail at a total contract cost of $118, 500 with funding from the Public Works FY 17/18 operating budget subject to the County Attorney’s approval of the contract. (FC Vote: 3-0) REPORT 

 

39.       Awarded the contract for building custodial services to the lowest bidder, Helix Enterprises, LLC,  d/b/a Specialty Cleaning Company,  St. Simons Island,  GA,  in the amount of $211, 440 for the base year with funding to be provided by the FY18 Operating Budget. (FC Vote: 3-0) REPORT 

 

40.       Approved exercising the second option year with ShawHankins,  Inc. for the provision of employee benefit consultation and insurance brokerage services at a cost not to exceed $24,000 for the option year.  (FC Vote: 3-0) REPORT 

 

41.       Approved the Association of County Commissioners of Georgia-Interlocal Risk Management Agency (ACCG-IRMA) renewal for property and liability insurance coverage at a cost of $614,728 for the July 1,  2017 – June 30,  2018 period and flood insurance for selected buildings at standard NFIP rates for Glynn County with funding to be provided by the County Insurance Fund.  (FC Vote: 3-0) REPORT 

 

42.       Approved purchase orders to Akins Ford Dodge Jeep Chrysler for four (4) 2017 Dodge Charger Pursuit Vehicles in the amount of $95,915,  one (1) SUV from Hardy Chevrolet in the amount of $32,779,  and West Chatham Warning Devices in the amount of $15, 504 with all funding provided by the Capital Projects Fund. These vehicles are for the Sheriff’s Office and will use the State’s contract. (FC Vote: 3-0) REPORT    piggyback

43.       Authorized exercising the third option year with Advanced Environmental Management,  Inc. for landfill monitoring services funds in the amount of $16,000 to with funding provided by the Solid Waste Disposal Fund.  (FC Vote: 3-0) REPORT   

 

A motion was made by Commissioner Browning and seconded by Commissioner Strickland to approve all items on the consent agenda except items 7 and 17, which were removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

7.         Adopt a resolution appointing Jones Hooks, Bill Austin, and Jack Kilgore to the Board of Governors of the Brunswick and Glynn County Development Authority for a three-year term beginning August 1, 2017, to fill the vacancies created upon the expiration of the terms of Cedric King, Bruce Dixon, and Jack Kilgore. REPORT This item was removed from the consent agenda at the request of Commissioner Booker.

 

A motion was made by Commissioner Browning and seconded by Commissioner Coleman to approve this item. The motion carried 5-2 with Commissioner Stambaugh and Commissioner Booker opposed. Resolution #R-25-17

 

17.       Approve the contract award for rebuilding of the St. Simons Island Marina docks destroyed by Hurricane Mathew to Intron Technologies, Inc., of Jacksonville, FL, the lowest responsive and responsible bidder, in the amount of $125,496. Funding is provided by the Revenue Stabilization Fund (Rainy Day Fund) in the Committed Fund Balance with reimbursement from FEMA upon completion of the project.   This is an approved FEMA project PW# PA-04-GA-4284-PW00354(0). REPORT This item was removed from the consent agenda at the request of Commissioner Murphy.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Murphy to award the contract. The motion carried unanimously.

 

GENERAL BUSINESS

 

44.       WSV3492 -The Peninsula at Golden Isles Phase IApprove the request to utilize individual sewer facilities, as outlined in Section 606.1 of the Glynn County Subdivision Regulations,  for a subdivision located off Buck Swamp Road. The project consists of 208 separate parcels. The closest water and sewer connections are located near the site; however, the Joint Water and Sewer Commission (JWSC) cannot provide sewer to this site due to capacity issues.  REPORT

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the sewer variance. The motion carried 6-1 with Commissioner Coleman opposed. Resolution #R-26-17

 

45.       WSV3551 – Longwood Development within The Peninsula at Golden Isles PD Text excluding the existing lots in Phase I of the subdivision: Approve the request to utilize individual sewer facilities, as outlined in Section 606.1 of the Glynn County Subdivision Regulations, for a 1300- lot area located off Buck Swamp Road approximately 3.5 miles from US Hwy 17. The project consists of 2, 900 acres with eleven separate parcels. The closest water and sewer connections are located near the site; however, the Joint Water and Sewer Commission (JWSC) cannot provide sewer to this site due to capacity issues. Parcel IDs: 03-18773,  03-26802,  03-26803,  03-26800,  06-26801,  03-18586,  02-02753,  03-26889,  02-02973,  02-02974,  03-26890. (P. Andrews) REPORT    

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve the sewer variance.  The motion carried 6-1 with Commissioner Coleman opposed.  Resolution #R-27-17

 

46.       Consider authorizing the submittal of the Association of County Commissioners of Georgia’s (ACCG) Equipment Leasing Program Application to the lease purchase of two pumpers and a 95’ platform aerial truck in the amount of $2,336,639.  (FC Vote: 3-0)  REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve this item. The motion carried unanimously.

 

47.       Consider the request to piggyback on the State of Florida contract for bulk fuel delivery services with First Coast Biofuels for $.039 markup on unleaded and diesel fuels,  freight for unleaded deliveries made by transport truck $.044 per gallon diesel and $.041 per gallon unleaded and tank wagon freight will be between .071 and .096.  (FC Vote: 2-1) REPORT   

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve this item with a 15-day termination clause included.  The motion carried unanimously.

 

48.       Consider an amendment to Section 2-4-17 of the Glynn County Code of Ordinances to amend the appointment process and members of the Dangerous Dog Hearing Board. REPORT   

 

            A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to adopt the ordinance amendment. The motion carried unanimously. Ordinance #O-2017-08

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting adjourned at 8:12 p.m.

 

                                     

Bill Brunson, Chairman

Board of Commissioners

Glynn County, Georgia

Attest:

 

 

                                               

Cindee S. Overstreet, Clerk