MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MAY 18, 2017 AT 6:00 PM

 

PRESENT:                     Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

                                    Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

                                    Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD - No one signed up to speak during the public comment period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to remove item 17 from the consent agenda and table it to allow the Golden Isles Swim Team and staff to consider other amendments to the MOU. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 1.1 to the agenda to consider approving the updated invoice from Pierce Manufacturing for the acquisition of the Fire Department’s new trucks. The motion carried unanimously.

 

1.         Presented a proclamation declaring May 20-26, 2017, as Safe Boating Week and the start of the year-round effort to promote safe boating.

 

1.1              Consider increasing the amount of Purchase Order #15052 by $60,551 to reflect the updated invoice from Pierce Manufacturing with funding to be provided by the Fire Fund fund balance. The total revised invoice for the acquisition of the Fire Department’s four new pumpers and an aerial truck is $2,575,464.60.   

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to increase the amount of Purchase Order #15052 by $60,551 to reflect the updated invoice from Pierce Manufacturing with funding to be provided by the Fire Fund fund balance. The total revised invoice for the acquisition of the Fire Department’s four new pumpers and an aerial truck is $2,575,464.60. The motion carried unanimously.

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of an alcoholic beverage license to Mayur Patel for Shiv Shakti 2466, Inc. d/b/a Marathon, 161 Millennium Boulevard, Brunswick, Ga. The license is to sell malt beverages and wine not for consumption on premises of a convenience store. This application is for a new business and new owner at a previously licensed location. Sunday sales permitted. (Occupation Tax/Police Chief)  REPORT

 

Mayur Patel, licensee, was present at the meeting as required by ordinance. Assistant Police Chief Scott Trautz said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the alcoholic beverage license. The motion carried unanimously.

 

 

PUBLIC HEARING – Land Use

 

3.         ZM3463 Capital Square:  Consider amendments to the Planned Development Text for Capital Square (formerly known as Courtney Cove) located off Capital Square Drive and accessed via Venture Drive. The purpose of the request is to increase the maximum building height, modify the sign regulations, amend buffer requirements, and update the agent information. Parcel ID:  03-03351 and 03-12452.  Chris Amos with CSEC, Inc. agent for Southern Real Property Inc., Ridge Enterprises, and Preyen Milan Enterprise LLC, owners and applicants. REPORT 

 

This property was rezoned to Planned Development (Courtney Cove) in 2007.

At that time it was approved for 348 dwelling units on a 25-acre portion and a 3.8-acre portion allowing the permitted uses found in Freeway Commercial (FC) in the Zoning Ordinance.

In 2012, the Planned Development Text was modified to allow more flexibility, in particular to expand the commercial acreage and allow a combination of Freeway Commercial (FC) and Highway Commercial (HC) uses. The number of potential dwelling units was reduced to a maximum of 267.

The applicant requested the following changes to the PD Text: updating the agent information, increasing the building height from 60 feet to 66 feet, subject to approval by the State Fire Marshall, amending the signage section to reflect the current standards of the ordinance regulating signs, and that the Mainland Planning Commission be authorized to consider waving the ten foot perimeter buffer at the time of site plan approval.

The Mainland Planning Commission and staff recommended approval of the request with the following amendment:

The maximum commercial building height shall be sixty feet (60’).   A portion of the building may  extend  up  to  sixty-six  feet  (66’)  in  height  to  accommodate  signage,  architectural features/variation, elevators, etc.

 

This item was opened for public comment and Chris Amos, agent for owners, was present to answer questions. He said the height adjustment was needed for signage, there is no habitable space planned above sixty (60’) feet. Julian Smith spoke in opposition to the amendment.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve application ZM3463. The motion carried unanimously. Resolution #R-17-17

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the regular meeting held May 4, 2017, subject to any necessary corrections.  (C. Overstreet)

 

5.         Approved the Georgia Department of Natural Resources (GaDNR) Coastal Marshlands Protection Permit Application and 5-year revocable license requesting authorization to remove the sediment buildup in the ditches at the St Simons Island Gateway. REPORT 

 

6.         Approved canceling the Glynn County Board of Commissioners’ regular meeting scheduled for Thursday, July 6, 2017.  REPORT

 

CONSENT AGENDA – Finance Committee

 

7.         Accepted South Harrington Park maintenance funding from the St. Simons Land Trust in the amount of $6,000 per year for three years in accordance with the Agreement to Underwrite Maintenance at South Harrington Park dated May 7, 2015 and amended the FY 17 revenue and expenditure budgets by $6,000 each. (D. Austin) (FC Vote: 3-0) REPORT 

 

8.         Approved the 1st Year extension for car wash services with Express Lube and Car Wash with full service washes with funding to be provided by the operating budgets of the departments utilizing the service. (T. Miller) (FC Vote: 3-0)  REPORT

9.        Accepted the grant from Petco and amended the Animal Control Services’ FY17 revenue and expenditures budget by $8,000 each to be used in the “Friends Don’t Let Friends Have Litters” and “Adopt A Friend” campaigns. (V. McClinton) (FC Vote: 3-0) REPORT 

 

10.       Awarded a contract to Louis Management Company, Inc., d/b/a Magnum Mobile Specialty Vehicles for the mobile adoption van for Glynn County Animal Control Services in the amount of $131,636 with funding to be provided by grant funds received from the Stanton Foundation. (V. McClinton) (FC Vote: 3-0) REPORT 

 

11.       Accepted the Adult Felony Drug Court Technology Supplemental Grant through the Georgia Criminal Justice Coordinating Council (CJCC) to support the technology needs of Drug Court and amend the FY 17 Drug Court revenue and expenditure budget by $18,300 each. Grant #: J17-8-008 (V. McClinton) (FC Vote: 3-0) REPORT 

 

12.       Accepted the National Rifle Association Grant in the amount of $2,800 and amended the Glynn County Police Department’s FY17 revenue and expenditures budget by $2,800 each. (V. McClinton) (FC Vote: 3-0) REPORT 

 

13.       Approved declaring certain unusable items as surplus and approved disposing of these items in the best interest of the County.  (V. McClinton) (FC Vote: 3-0) REPORT 

 

14.       Approved Real Property corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, April 6, 2017, meeting, with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT 

 

15.       Approved Real Property corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, April 20, 2017, meeting, with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT   

 

16.       Approved the renewal of the Subscriber Agreement for Westlaw with a term of twelve months for the County Attorney’s office. (A. Mumford) (FC Vote: 3-0) REPORT 

 

17.       Approve the First Amendment to the Memorandum of Understanding with Golden Isles Swimming, Inc. (d/b/a Golden Isles Swim Team) which allows prorated lane rental fees in the event the Howard Coffin Park pool is unusable, subject to the County Attorney’s approval. (J. Powell) (FC Vote: 3-0) REPORT This item was tabled and not considered by the Board.

 

18.       Authorize the Recreation Department to co-host by providing officials for the July U.S. Fastpitch Open tournament at a cost not to exceed $2,500 with funding provided by the Recreation Department Operating Budget. (J. Powell) (FC Vote: 3-0) REPORT This item was removed from the consent agenda by Commissioner Booker.

 

CONSENT AGENDA – Personnel Committee

 

19.       Approved the recommended changes to the Wellness Program’s Annual Health Risk Assessment and Biometric Screening process. (PC Vote 3-0)  REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to approve all items on the consent agenda except item 17 which was tabled and not considered and item 18, which was removed for discussion. The motion carried unanimously.

 

ITEM REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

18.       Authorize the Recreation Department to co-host by providing officials for the July U.S. Fastpitch Open tournament at a cost not to exceed $2,500 with funding provided by the Recreation Department Operating Budget. (J. Powell) (FC Vote: 3-0) REPORT 

 

Commissioner Booker suggested this option be made available to other tournaments in the future.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to approve this item. The motion carried unanimously.

 

GENERAL BUSINESS

 

20.       Discuss and consider providing direction regarding the Animal Control Advisory Board.

 

A motion was made by Commissioner Browning and seconded by Commissioner Strickland to disband the Glynn County Animal Control Advisory Board. The failed 2-5 with Commissioner Stambaugh, Commissioner Booker, Commissioner Strickland, Commissioner Murphy, and Commissioner Coleman opposed.

 

The commissioners decided to suspend the current board and revamp its responsibilities.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to suspend the Animal Control Advisory Board for approximately 180 days. The motion carried unanimously.

 

21.       Consider awarding a contract for the 2017 Local Maintenance and Improvement Grant (LMIG) Resurfacing and Restriping of County Roads-Rebid to Georgia Asphalt Producers of Baxley, GA, the lowest responsive and responsible bidder, in the amount of $1,185,555 with funding to be provided from the following funding sources:  LMIG funding from the Georgia Department of Transportation in the amount of $838,126, Glynn County matching funds of $251,438 from the Capital Projects Fund and $95,991 from General Fund fund balance. (D. Austin) (FC Vote: 2-1) REPORT 

 

As an alternative, the Board decided to use SPLOST 2016 funds to cover the $95,991 rather than the General Fund fund balance.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to award a contract for the 2017 Local Maintenance and Improvement Grant (LMIG) Resurfacing and Restriping of County Roads-Rebid to Georgia Asphalt Producers of Baxley, GA, the lowest responsive and responsible bidder, in the amount of $1,185,555 with funding to be provided from the following funding sources:  LMIG funding from the Georgia Department of Transportation in the amount of $838,126, Glynn County matching funds of $251,438 from the Capital Projects Fund and $95,991 from SPLOST 2016 funds. The motion carried unanimously.

 

22.       Consider amending the Glynn County Purchasing Ordinance Section 2-2-13(b)1& 2 to reflect an increase to the minimum dollar amount for requiring a purchase order from $500.01 to $1,500.01 and increase the single transaction limit in the P-Card policy to $1,500 and add a compliance section to assess points to users should the policies not be adhered to. (T. Miller) (FC Vote: 3-0) REPORT 

 

            Commissioners suggested staff consider increasing the amount to $2,500 for some users.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the amendment to the Purchasing Ordinance. The motion carried unanimously. Ordinance #O-2017-03

 

23.       Consider approval of an amendment to the Emergency Management Ordinance to revise Sections 2-2-23, 2-2-31, 2-2-32, 2-2-33, and 2-2-34 to add a definition for Board of Commissioners, to add a definition for Disaster-Generated Debris, to revise the definition for State of Emergency, to add a section pertaining to post-disaster debris collection, to delete unnecessary wording in the penalties section, and to renumber sections 2-2-32 through 2-2-34. REPORT 

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the amendment to the Purchasing Ordinance. The motion carried unanimously. Ordinance #O-2017-04

 


 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to adjourn to executive session to discuss potential litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve the executive session minutes of March 2, 2017. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 8:23 p.m.

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk