MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, APRIL 20, 2017 AT 6:00 PM

 

 

PRESENT:                     Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD

 

Justin Henshaw spoke regarding concessions on the beach.

Julian Smith spoke regarding the Board’s occasional deferral of public hearing items.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Browning and seconded by Commissioner Coleman to remove item 2 from the agenda to allow the Board additional time to review the bylaws. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

1.         Approved the minutes of the special called meeting held March 21, 2017, and the regular meeting held April 6, 2017, subject to any necessary corrections.  (C. Overstreet)

 

2.         Adopt the bylaws creating the Revenue Committee for Glynn County.

            This item was removed from the agenda at the beginning of the meeting.

 

3.         Accept the FEMA-4284-DR-GA Hurricane Matthew Post Disaster reimbursement agreements, subject to review by the County Attorney, and replace funding that was incurred due to Hurricane Matthew to the General Fund Committed Funds for the Revenue Stabilization Fund. REPORT

 

4.         Approve the submittal of the Georgia Department of Natural Resources (DNR) Shore Protection Permit to allow the fishing pier at Gould’s Inlet to be converted into a beach crossover providing safe access across the sandbar. REPORT

 

5.         Recognize the sublease agreement between Brunswick and Glynn County Development Authority and Gulfstream Aerospace Corporation for property at the Brunswick-Golden Isles Airport. REPORT

 

6.         Award the contract to McKesson for ambulance billing services and technology upgrades to include ImageTrends Elite software, Atlas AVL System and authorize the Fire Department to purchase 23 Surface Pro Computers (5 for EMS and 18 for Fire) at a cost of $32,350 and 6 memory upgrades for EMS at a cost of $1,200 for a total cost of $33,550 with funding to be provided by the FY17 Fire/EMS Department Approved Budgets. REPORT

 

CONSENT AGENDA – Finance Committee

 

7.         Declare certain unusable items as surplus and approve disposing of those items in the best interest of the County. (V. McClinton) (FC Vote: 3-0) REPORT

 

8.         Authorize Glynn County to invest county funds in Georgia Fund 1, a local government investment pool. (T. Miller) (FC Vote: 3-0)  REPORT

 

9.         Approve the Memorandum of Understanding with Coastal Outreach Soccer for use of the soccer/football field at Howard Coffin Park which falls under the County’s management. (J. Powell) (FC Vote: 3-0)  REPORT

 

10.       Approve the Concession License Agreement with Timothy Holder, TNR Investments, LLC, dba Sunset Slush of SSI to allow concession sales at Massengale Park concession site #1 and on the beach in the total amount of $4,509. (J. Powell) (FC Vote: 3-0)  REPORT

 

11.       Approve the Concession License Agreement with Pelican’s Snoballs of Brunswick, LLC as the concession operator at Massengale Park concession site #2 in the total amount of $3,850.  (J. Powell) (FC Vote: 3-0) REPORT

 

12.       Accept the settlement offer for Police Department unit 2593, a Ford Crown Vic in the amount of $7,046.47. (K. Munoz-Strickland) (FC Vote: 3-0)  REPORT

 

13.       Approve increasing the FY17 Clerk of State Court’s General Fund revenue and expenditures budget by $1,042. (V. McClinton) (FC Vote: 3-0) REPORT

 

14.       Approve increasing the FY17 Juvenile Service Funds revenue and expenditures budget by $3,000. (V. McClinton) (FC Vote: 3-0) REPORT

 

15.       Approve increasing the FY17 Auction Sales Revenue and Auction Fees Expenditures budgets by $2,600 each to account for the increase in sales and related fees with funds to be provided by the sale of surplus equipment revenue in the General Fund. (V. McClinton) (FC Vote: 3-0) REPORT

 

16.       Approve Real Property corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, March 2, 2017 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0)  REPORT

 

17.       Approve the Real and Personal Property corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, March 16, 2017, meeting, with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT

 

18.       Approve the upgrade of the Contract for Services with Emergency Communication Network (CodeRed) at a one-time fee of $6,375 to provide for the communication of essential information to ensure the safety and preparedness of citizens during threatening situations with funding to be provided by the E911 fund budget and authorize the issuance of a solicitation for these services in FY18. (C. Richardson) (FC Vote: 3-0)  REPORT

 

19.       Authorize staff to solicit bids for Engineering Services for the Preliminary Engineering Phase of the Harry Driggers Boulevard Pedestrian Path, Phase II project with funding to be provided by SPLOST 5- Sidewalks and Bike Paths. (P. Andrews) (FC Vote: 3-0) REPORT

 

20.       Authorize staff to issue a purchase order for a 2017 Ford Focus SE Hatchback from Allan Vigil Ford in Morrow, GA for $17,734 using State Contract with funding to be provided by the FY17 Capital Projects Fund savings from other projects. (T. Miller) (FC Vote: 3-0)  REPORT                   9999-SPD- ES40199373-002

 

21.       Authorize staff not to renew the agreement between Glynn County and Q-Public for the Integrated Damage Assessment Model (IDA). (B. Nyers) (FC Vote: 3-0) REPORT

 

22.       Approve the issuance of a purchase order to Dell for the Phase II storage attachment for the Spillman System in the amount of $57,189.17 with funding to be provided by the FY17 E911 Operating Budget. (J. Catron) REPORT

 

23.       Approve payment in the amount of $54,022.11 to cover the repair expenses for Fire Ladder Truck 1 to Ten-8 in Forsyth, Georgia with funding provided by Fire Protection Budget.  (D. Austin) (FC Vote: 3-0) REPORT

 

24.       Exercise a fourth option year extension option for right-of-way mowing and landscaping services to Coastal Landscape and Design for right-of-way mowing and landscaping services at the Demere/Frederica Roundabout (Task 1) and the Frederica/Lawrence Roundabout (Task 2) in the amount of $13,310; and to Creative Landscape at Sea Island Road-Demere to Frederica (Task 3) and Lawrence Rd Roundabout to Hampton Point (Task 4) in the amount of $24,200, with funding total of $37,510 provided by the FY18 Public Works Operating Budget effective July 1, 2017. (D. Austin) FC Vote: 3-0)  REPORT

 

25.       Approve the issuance of a Purchase Order to Appling Motors of Baxley, GA for a Kubota Rough Terrain Vehicle (RTV) 900 for the litter initiatives in the amount of $13,650 with funding to be provided by the Solid Waste Collection Fund fund balance. (D. Austin) (FC Vote: 3-0) REPORT

 

26.       Approve the issuance of a Purchase Order to Wade Tractor of Griffin, Ga, a State Contract Vendor, for the New Holland TS 6-110 in the amount of $48,161.64 with funding to be provided by the Capital Projects Fund fund balance.  (D. Austin) (FC Vote: 3-0) REPORT

 

27.       Approve the contract with the Georgia Department of Transportation (GDOT) for the mowing of rights-of-way and litter pickup on 22.23 miles of state routes in Glynn County at a reimbursement rate of $2,625 per mile per year for a total annual reimbursement of $58,353.75.  (D. Austin) (FC Vote: 3-0)  REPORT

 

28.       Authorize a one-year extension of the current contract, for the FY17 audit, with KRT, CPAs P.C. for an amount not to exceed $64,000 with funding to be provided by the FY18 departmental budgets and authorize the issuance of a solicitation for auditing services for FY18 and extension years with the Airport Commission as an option. (T. Miller) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to approve all items on the consent agenda except item 2 which was removed from the agenda. The motion carried unanimously.

 

 

GENERAL BUSINESS

 

29.       Consider accepting the proposal dated April 12, 2017, by Denise Grabowski, of Symbioscity, for planning support and consultation at a cost not to exceed $40,000 with funding provided by the FY17 Community Development Department – Planning Division Operating Budget.  (P. Thompson) REPORT

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Booker to accept the proposal from Symbioscity for planning support and consultation at a cost not to exceed $40,000. The motion carried 6-1 with Commissioner Coleman opposed.

 

30.       Consider canceling the existing contract with Underground Excavating for the Oak Grove Island Causeway Pipe Rehabilitation Project; authorizing staff to solicit bids for the work listed as Option 3 in the EMC report; and allocating $1,189,300 of the SPLOST 5 unallocated funds to SPLOST 5 Drainage rehabilitation and improvements and commit it to this project. (P. Andrews) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to cancel the contract with Underground Excavating, authorize staff to solicit bids, and allocate SPLOST 5 funds for the project. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adjourn the meeting. The motion carried unanimously.

 

 

There being no further business, the meeting was adjourned at 6:38 p.m.

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk