MINUTES

SPECIAL CALLED MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

W. HAROLD PATE BUILDING

1725 REYNOLDS STREET, 2ND FLOOR CONFERENCE ROOM

TUESDAY, APRIL 18, 2017 AT 2:00 PM

 

PRESENT:                     Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

                                    Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

Discussion and consideration of voting on the following:

 

1.         Discuss the Coast Guard Park Master Plan

 

Sherri Jones, of the Historical Society, and Scott McQuade with the Convention & Visitors Bureau (CVB) presented the Coast Guard Park Master Plan.

The Coast Guard Beach Park Master Plan Committee, made up of county staff, the historical society, the CVB, the St. Simons Land Trust, East Beach Homeowners Association, Coast Guard Cottages Homeowners Association, and the Georgia Department of Natural Resources (DNR) have met to discuss the plan. The committee members agreed that a comprehensive master plan would be the best method to properly engage the public and actively plan the park improvements.

Mr. McQuade said the previous master plan that was created for this park was done so without including the stakeholders. This time the stakeholders would be included from the beginning.

The committee asked the Board of Commissioners to support the endeavor by contributing $5,000 toward hiring a firm to complete the master plan.

 

Mr. McQuade said the committee was committed to funding the majority of the master plan costs.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve contributing $5,000 to the Historical Society toward hiring a company to prepare a Master Plan for the Coast Guard Park. The motion carried unanimously.

 

2.         Presentation of the SPLOST 2016 website

 

Information Technology Manager John Catron presented the county’s website for the SPLOST 2016.

County Manager Alan Ours presented and explained a SPLOST 2016 Action Matrix that outlines all the projects and provides detailed information on each project.

           

3.         Discuss the Zoning Ordinance as it relates to fostering animals

 

County Attorney Aaron Mumford presented the draft ordinance. The proposed ordinance would allow up to six dogs and/or cats on all properties that are at least 6,000 square feet and have a detached one-family dwelling as the principal use.

The Board asked Mr. Mumford to forward the proposed ordinance to the Planning Commission for review and recommendations.

 

4.         Discuss the schedule of Planning Commission meetings

 

Community Development Director Pamela Thompson presented a proposal to reduce the planning commission meetings to every-other-month and each be held on the third Tuesday of the month. Under this proposal, the Mainland Planning Commission would meet every other month and the Islands Planning Commission would meet every other month.

This proposal would assist in providing a thorough review of each project and proper notification to the citizens.

 

                        It was the consensus of the Board to move forward with the change.

 

5.         Receive an update on the collection of city and county taxes

 

County Manager Alan Ours reported that for the past several years the Tax Commissioner, the City of Brunswick, and Glynn County have operated under an agreement for the collection of the City’s property taxes. The City’s stipend paid the Tax Commissioner was $20,000 annually.

The city also paid the county the State of Georgia’s recommended formula of a per-parcel (tax bill) fee basis which totaled approximately $90,000 annually. This amount helps offset the operational costs the county pays for the operations and maintenance of the Tax Commissioner’s office.

When Tax Commissioner Jeff Chapman first came into office in January 2017 he requested the city increase his stipend. His current request is for $26,000.

City Manager Jim Drumm made a much lower counteroffer to the Tax Commissioner of $1.75 for each taxable parcel billed and collected by the Tax Commissioner. Mr. Drumm offered the county $15,000 instead of the $90,000 it had been receiving.

 

The commissioners felt the County should follow the State of Georgia’s recommended formula for deciding the per-parcel collection fee which would keep the county’s fee around $90,000 per year. If the City felt it could collect the taxes for less money it should work toward that endeavor.

 

Commissioner Stambaugh said when the Tax Commissioner’s Office began billing and collecting the City’s taxes, the City’s collection rate increased over $450,000 per year.

 

Chairman Brunson provided an overview of the direct expenses related to the collection of taxes. He advised that the budget for the Tax Commissioner’s Office was $1.1 million, the Tax Appraiser’s Office is approximately $1.2 million, tax appeals budget is $61,000, the Board of Equalization’s office budget is over $68,000, and the GIS/mapping department’s budget is over $700,000. This totals approximately $3.2 million.

 

A motion was made by Commissioner Browning and seconded by Commissioner Strickland to reaffirm the County’s current process and fees for the billing and collection of city taxes and solid waste collection fees. The motion carried unanimously.

 

6.         Review the bylaws of the proposed Revenue Committee

 

County Manager Alan Ours presented the proposed bylaws for the Board’s review.

The committee would review every revenue created by the county.  This committee was proposed in the Strategic Plan.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

There being no further business, the meeting was adjourned.

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

_____________________________

Cindee S. Overstreet, Clerk