MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MARCH 2, 2017 AT 6:00 PM

 

PRESENT:                     Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD

 

Hugh Bourque spoke regarding the Islands Planning Commission and the Community Development Department.

Jim Foster spoke regarding the Strategic Plan.

George Ragsdale spoke regarding proposed moratorium.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

PUBLIC HEARING – Abandonment

 

1.         AB3236 – Consider the application for abandonment of a portion of the unopened alley between and parallel to Hamilton Street and Frazier Street in the King City Subdivision, St. Simons Island. The property is behind 111 Hamilton Street and is adjacent to Lot 100. Shelley Renner and James Renner, applicants (P. Andrews) REPORT

 

SOURCE OF TITLE: Prescriptive easement based on recorded plat of King City Subdivision, no date. Plat recorded March 24, 1893, in deed book “KK”, page 593.

PRESENT USE OF RIGHT‐OF‐WAY: The alley is not currently open for public vehicular traffic.

PAST HISTORY: To the best of staff’s determination, this alley has never been used by the public other than for utilities.

POTENTIAL USE IN THE FUTURE: The portion of the alley proposed for abandonment could be used by the public for utilities.

BENEFIT TO PUBLIC IN CONTINUING USAGE: There is not a public benefit for this area remaining as public right‐of‐way.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest. Also, the County would be relieved of the maintenance responsibility for an area that is currently not accessible by the County.

 

This portion of alley is the only portion in this block that has not been abandoned. Easements were not retained over other sections of the alley that was abandoned previously.

Staff recommended approval of the abandonment application for a portion of the 20’ alley adjacent to Lot 100 between and parallel to Frazier Street and Hamilton Street in the King City Subdivision.

This item was opened for public comment and Julian Smith spoke in favor of the application.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to approve the abandonment of a portion of the unopened alley between and parallel to Hamilton and Frazier Streets in the King City Subdivision, adjacent to lot 100. The motion carried unanimously. Resolution #R-11-17

 

 

PUBLIC HEARING – Land Use

2.         ZV3412 – 2807 Canary Drive:  Consider an appeal of the Board of Appeals’ decision to deny a variance from Section 701.5 of the Glynn County Zoning Ordinance to allow encroachments into the required rear and side yard setbacks.  The property is zoned R-6 One Family Residential.  Parcel ID: 03-07830.  Gerald & Donna Steeves, applicants and owners.  REPORT

                                Pamela Thompson, Community Development Director, reported the variance request for to allow a 6.91-foot encroachment into the west side-yard setback; to allow a 4.9-foot encroachment into the north rear-yard setback; and to allow a 1.8-foot encroachment into the east side-yard setback.

                                The applicant requested authorization to rebuild his workshop/storage area on the existing slab. He also requested authorization to allow the building that is in violation to remain on the property and that the fee imposed be waived.

                                The workshop and storage building that is on the existing slab was damaged during Hurricane Matthew. When the applicant applied for a building permit to reconstruct and repair the building, the encroachments and unauthorized, unpermitted buildings were discovered by staff. All construction on the property was performed without proper permits. Three of the side yards had encroachments into the setback.

                                The main house was constructed prior to the establishment of a zoning ordinance, but, since then, there have been several additions to the home. A portion was that constructed between 2010 and 2011 encroaches into the west side-yard setback 6.91 feet leaving one (1) inch between the house and the property line. The previous owners installed a concrete garage that encroaches on the front and side setbacks. The applicant converted and expanded the concrete garage into a three bedroom, two bath “mother-in-law suite”. On the interior of this building, the applicant constructed a workshop. This building encroaches 4.9 feet into the rear yard setback and encroaches 1.8 feet into the right east-side yard setback. It is also tied to the one septic tank on the property which also serves the main house.

County Building Official Ellis Carter reported that, since the buildings had never been inspected, he was unable to able to issue a Certificate of Occupancy. He suggested a registered engineer or architect inspect the property before a CO be issued.                              

                                This item was opened for public comment and Gerald Steeves, the applicant, spoke in favor of the variance.

            A motion was made by Commissioner Stambaugh and seconded by Commissioner Browning to approve the variance to allow the encroachments into the north, west, and east setbacks; to allow the applicant to rebuild his workshop/storage area on the original slab; to not require the buildings in violation be removed; to not refund the variance application fee; to not require the applicant connect to public sewer; and that the applicant get verification from a licensed contractor that the electrical connections are in compliance and the buildings are structurally sound. The motion failed for lack of majority vote. The vote was 3-4 with Commissioner Booker, Commissioner Strickland, Commissioner Murphy, and Commissioner Coleman opposed.

 

CONSENT AGENDA – General Business

 

3.         Approved the minutes of the regular meeting held February 16, 2017, subject to any necessary corrections.  (C. Overstreet)

 

4.         Approved the second amendment to the Georgia Department of Natural Resources’ Coastal Incentive Grant (CIG) Award Agreement, Cycle 18, for the Coastal Litter Prevention Program. The amendment extends the grant through September 30, 2017, at no cost to the county. REPORT

 

5.         Approved a letter of support endorsing the Camden County Joint Development Authority’s application for the One Georgia Authority – Equity Grant for design and engineering of access and infrastructure at the Villages of Kingsland tract, VOK – Commerce Park. (A. Ours) REPORT

 

6.         Approved a letter to the Georgia Department of Transportation (GDOT) requesting a break in the limited access of Spur 25/Golden Isles Parkway at the current point of its intersection with Glynco Parkway. This letter does not commit the County to perform the project or pay for any of the improvements. REPORT

 

7.         Deny the City’s offer of $15,000 for the billing and collection of city taxes and solid waste collection fees. REPORT This item was removed from the consent agenda at the request of Commissioner Strickland.

 

8.         Approved an Encroachment Agreement to allow Merrill Buildings, LLC, to continue utilizing a portion of Ocean Boulevard for parking. (P. Murphy) REPORT

Decoy

A motion was made by Commissioner Browning and seconded by Commissioner Booker to approve all items on the consent agenda except item 7 which was removed. The motion carried unanimously.

 

ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION

 

7.         Deny the City’s offer of $15,000 for the billing and collection of city taxes and solid waste collection fees. REPORT This item was removed from the consent agenda at the request of Commissioner Strickland.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to defer this item to the Board’s March 16, 2017, meeting. The motion carried unanimously.

 

GENERAL BUSINESS

 

9.         Consider adoption of the Glynn County Strategic Plan, 2017-2020. REPORT

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adopt the Strategic Plan. The motion carried unanimously.

 

10.       Consider authorizing staff to move forward with the Litter Abatement Initiative. (D. Austin) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to authorize staff to move forward with the initiatives. The motion carried unanimously.

 

11.       Consider an amendment to the Glynn County Clean Community Ordinance revising Sections 2-16-231 through 2-16-244. REPORT

 

            A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to approve adoption of the amendment to the Clean Community Ordinance revising Sections 2-16-231 through 2-16-244. The motion carried unanimously. Ordinance #O-2017-01

 

12.       Consider adoption of a resolution enacting a forty-five (45) day moratorium to bar the acceptance and/or receipt of applications for approval of site plans, preliminary plats, conditional use permits, special use permits, planned developments, and rezonings. (P. Murphy)  REPORT

 

                                Commissioner Murphy said he proposed the moratorium because two of the three planner positions in the Planning & Zoning Division of the Community Development Department were vacant as was the Planning Manager position. The moratorium would allow the new Community Development Director time to focus on recruitment and retention of skilled staff thus improving the quality of the reports presented to the planning commissions and Board of Commissioners.

                                Community Development Director Pamela Thompson reported that she planned to attend a job fair for planners in the coming weeks and the Human Resources Department was assisting with recruitment efforts. In response to Commissioner Booker’s question regarding oversight and reduction of errors in staff reports, Ms. Thompson reported the department is revamping its internal processes in an effort to reduce errors.

 

A motion was made by Commissioner Murphy and seconded by Commissioner Coleman to adopt the resolution. The motion failed for lack of majority vote. The vote was 3-4 with Commissioners Stambaugh, Brunson, Browning, and Strickland opposed.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to adjourn to executive session to discuss pending litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made Commissioner Strickland and seconded by Commissioner Stambaugh that the Board of Commissioners settle the pending litigation (Glynn County v. Burton et al., Civil Action Number CE15-01407-036) with Jeffrey and Lee Burton and approve the proposed settlement agreement. The Burtons will be allowed to have one prescheduled wedding event on March 18, 2017, in exchange for the Burtons dismissing their appeal to the Court of Appeals and agreeing to the other obligations, undertakings, and promises contained in the settlement agreement. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the executive session minutes of February 2, 2017, and February 16, 2017. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 8:10 p.m.

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk