GLYNN COUNTY BOARD OF COMMISSIONERS
HISTORIC GLYNN COUNTY COURTHOUSE
701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS
THURSDAY, FEBRUARY 2, 2017 AT 6:00 PM
PRESENT: Bill Brunson, Chairman, District 4
Michael Browning, Vice Chairman, District 1
Peter Murphy, Commissioner, District 2
Richard Strickland, Commissioner, District 3
Allen Booker, Commissioner, District 5
Mark Stambaugh, Commissioner, At Large Post 1
Bob Coleman, Commissioner, At Large Post 2
ALSO PRESENT: Alan Ours, County Manager
Aaron Mumford, County Attorney
Cindee Overstreet, County Clerk
INVOCATION AND PLEDGE
Jeff Kilgore spoke regarding county ordinances and the Community Development Department.
Mary Helen Moses spoke regarding the Pilar Hotel and the Community Development Department.
COMMISSION PRESENTATIONS AND ANNOUNCEMENTS
1. Received the FY17 Year-to-Date (YTD) Financial Report. (T. Miller) REPORT
PUBLIC HEARING – Abandonment
2. AB3327 – Consider the application for abandonment of a portion of the unopened right‐of‐way on Harman Drive adjacent to 115 Redfern Drive in the Central Park Subdivision, St. Simons Island. The property is between Redfern Drive and the pump station outfall ditch. Robert Hansen, applicant (P. Andrews) REPORT
County Engineer Paul Andrews reported the following:
SOURCE OF TITLE: Prescriptive based on plat for the Central Park subdivision approved by the Glynn County Planning Board on February 22, 1929.
PRESENT USE OF RIGHT‐OF‐WAY: This section of right‐of‐way was not being used for public access; however, it was used for public utilities including piped storm drainage and for access to the outfall ditch.
PAST HISTORY: This section of the right‐of‐way had been used for public utilities access for many years. There is no evidence of the alley having been open for public access.
POTENTIAL USE IN THE FUTURE: This portion of the right‐of‐way could be used for access to adjacent property and to access and contain utilities.
BENEFIT TO PUBLIC IN CONTINUING USAGE: The public would continue to benefit from the ability to use this right‐of‐way for access and/or utilities.
BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest and increase tax revenue.
Staff concurred with the request for the abandonment of a portion of the Harman Drive right‐of-way in the Central Park Subdivision, provided a drainage and access easement was retained over the whole of the abandonment area. The applicant was advised abandonment would not allow permanent structures (including walls, fencing, decking,…) installed in the drainage easement. A right‐of‐way permit would need to be issued prior to any work being performed in the drainage easement.
This item was opened for public comment and Robert Hansen requested approval. He said without approval of the abandonment he would not be able to build on the property because of the county’s amendment to the zoning ordinance regarding substandard lots. Julian Smith also spoke in favor of the application. Devin Beaver, adjacent property owner, was concerned about the drainage of the property. He asked if the county would have access to the property to keep the drainage ditch cleaned. County Attorney Aaron Mumford said the quitclaim deed would require access to the drainage ditch.
A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve AB3327 to abandon a portion of the unopened right‐of‐way on Harman Drive adjacent to 115 Redfern Drive in the Central Park Subdivision, St. Simons Island, subject to the retention of a drainage/access easement over the whole of the area to be abandoned. The motion carried unanimously. Resolution #R-06-17
CONSENT AGENDA – General Business
3. Approved the minutes of the regular meeting held January 19, 2017, subject to any necessary corrections. (C. Overstreet)
4. Approved the PetSmart Charities Emergency Relief Grant agreement for the extra-large crates and stainless steel bowls that were delivered to the emergency animal shelter in Waycross, Georgia prior to Hurricane Matthew and amended the Animal Control Services’ FY17 revenue and expenditures budget by $16,899. (M. Hardin) REPORT
5. Appointed Deannia Roberson, Administrative Assistant I in the Information Technology Department, to serve as the Non Public Safety/Non Public Works Employee Representative on the Glynn County Pension Committee. The term begins immediately and ends December 31, 2018. (O. Reed) REPORT
6. Appointed Mary Bowen, Engineering Technician, to serve as the Public Works Employee Representative on the Glynn County Pension Committee. The term begins immediately and ends December 31, 2018. (O. Reed) REPORT
7. FP3420 Oak Grove Island Plantation Phase 7: Approved the Final Plat of an eighteen (18)-lot subdivision on a property zoned Planned Development (PD). The overall size of this phase is approximately 12 acres and the parcels are no smaller than 21,000 square feet. Parcel ID: A portion of parcel 03-07459. Gary Nevill agent for Oak Grove Island Limited, LLLP, owner. REPORT
A motion was made by Commissioner Browning and seconded by Commissioner Booker to approve all items on the consent agenda. The motion carried unanimously.
8. Consider approving the submittal of an application to the Department of Homeland Security (DHS) for the Federal Emergency Management Agency’s Staffing for Adequate Fire & Emergency Response (FEMA SAFER) grant to fund additional Fire Department personnel and approve a letter of commitment that the County will not conduct lay-offs or furloughs during the three-year life of the grant. (R. Jordan) REPORT
Fire Chief Randy Jordan asked that the grant be approved. Last year the county applied for this grant, but did not receive it. At that time there was not a match, but now FEMA requested a 25% match, which equaled approximately $763,503 over the three-year life of the grant. Chief Jordan said the Fire Department was understaffed and the grant would help reduce the overtime budget. The grant covered all equipment and salaries for the fifteen positions. After three years, if the grant was not renewed, the county was not obligated to keep the positions.
County CFO Tonya Miller advised the Board that this request was for submittal of the grant application. The Board could pull its application or not approve the grant contract in the coming months. She added that staff planned to request a reduction of the percentage of the grant match and hoped the county’s share may be reduced.
A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve submitting the grant application and approve the letter of commitment. The motion carried unanimously.
9. Consider terminating the Revocable License Agreement approved by the Board of Commissioners on January 19, 2017, between Glynn County, the Georgia Historical Society, the Coastal Georgia Historical Society, Inc., Friends of Coastal Georgia History, Inc., and the Sea Island Company for placement of a Retreat Plantation historical marker in the right‐of‐way of Kings Way and consider approving a new Revocable License Agreement between Glynn County, the Georgia Historical Society, and the Coastal Georgia Historical Society, Inc. Funding for the marker will be provided by the Coastal Georgia Historical Society. (W. Worley) REPORT
A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to approve this item. The motion carried unanimously.
EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION
A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to adjourn to executive session to discuss pending litigation. The motion carried unanimously.
BACK IN SESSION
A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adjourn executive session and enter regular session. The motion carried unanimously.
A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the executive session minutes of December 1, 2016, and January 17, 2017. The motion carried 6-0 with Commissioner Browning out of the room at the time of the vote.
There being no further business, the meeting was adjourned at 8:26 p.m.
Bill Brunson, Chairman
Board of Commissioners
Glynn County , Georgia
Cindee S. Overstreet, Clerk