MINUTES

SPECIAL CALLED MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

W. HAROLD PATE BUILDING

1725 REYNOLDS STREET, 2ND FLOOR CONFERENCE ROOM

TUESDAY, JANUARY 17, 2017 AT 3:00 PM

 

PRESENT:                     Bill Brunson, Chairman, District 4

Michael Browning, Vice Chairman, District 1

Peter Murphy, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

Discussion and consideration of voting on the following:

 

1.         Presentation of “Theories and Practice” for a Planning and Zoning Department by Michael Whelan (Drainage & Storm Water Engineer), Mary Helen Moses (Attorney), and Jeff Kilgore (CPA, Financial Services Consultant & Litigation Support) (B. Coleman)

 

                        Ms. Moses presented sections of the Glynn County Zoning Ordinance that she felt were not being followed. She said the building permit application process was burdensome to the applicants and that some new construction properties were receiving building permits even though they were not in compliance.

                        Mr. Whelan spoke about drainage problems created by new development.

 

2.         Receive a report on the Comprehensive Annual Financial Report (CAFR) and audit (T. Miller and Derrick Cowart, of KRT CPAs)

 

                        Tonya Miller and Derrick Cowart presented the CAFR and explained the findings.

 

3.         Presentation regarding the litter ordinances in relation to the Coastal Incentive Grant (CIG). (KGIB)

 

                        Lea King-Badyna, of Keep Golden Isles Beautiful, and Scott McQuade, of the Golden Isles Convention & Visitors Bureau (CVB), reported on the Coastal Incentive Grant that was received in 2015. This $20,000 grant allowed the KGIB, CVB, and city and county staff to update key deliverables and review the city’s and county’s litter ordinances.

The team recommended that the city’s and the county’s litter ordinances be written to mandate specific penalties for people caught littering. During the team’s research, it discovered that staff would cite violators, but the Magistrate Court would not follow through with the recommended fines. This did not help discourage the person from littering in the future.

Working with the County Attorney’s office, the team drafted new ordinances for the city and county that would set minimum fines of $300 for the first offense, $600 for the second offense, and $1,000 for the third or subsequent offenses. The maximum fine would be $1,000 or 60 days in jail or both. This ordinance would require the Magistrate Court to fine the violators.

 

4.         Receive a report from Tax Commissioner Jeff Chapman regarding the collection of taxes for the City of Brunswick.

                       

            The Tax Commissioner did not attend the meeting. County Attorney Aaron Mumford reported that prior to 2003, the city had its own tax collection department. In 2003, the city, county and tax commissioner entered into an agreement allowing the county tax commissioner to collect the city’s taxes and solid waste fees. The agreement required approval from all three parties.

Under the agreement, the county is responsible for funding the tax commissioners’ collection of the taxes and the county receives a percentage of revenue collected from the taxes to offset the expenditures. The 2016 amount reimbursed for the collection of the taxes and solid waste fees was approximately $90,000. There is currently not an agreement between the three parties for collection of 2017 taxes. If an agreement is not reached, the city will collect its taxes for 2017 and in the future.

The city also negotiates with the tax commissioner for payment of his or her salary to collect the taxes. The tax commissioner has received a letter from the City of Brunswick authorizing him to collect the city’s delinquent taxes.

 

5.         Consider ratifying the Chairman’s appointments to various boards and committees.

 

2017 Appointments to Boards and Committees

 

Altamaha River Partnership (1 appointment)

            Commissioner Browning

Board of Health (1 appointment)

            Commissioner Booker

Brunswick Area Transportation System (BATS) (1 appointment)

            Commissioner Browning       

Coastal Regional Commission (CRC) (1 appointment)

            Commissioner Brunson

Community Development Advisory Board (CDAB) (1 appointment)

            Commissioner Coleman

Finance Committee (3 appointments)

            Commissioner Stambaugh, Chairman

            Commissioner Strickland

            Commissioner Murphy

Gateway Behavioral Health Services (1 appointment; Term ends 12/31/2020)

            Commissioner Coleman

Pension Committee (3 appointments)

            Commissioner Strickland, Chairman

            Commissioner Booker

            Commissioner Coleman

Personnel Committee (3 appointments)

            Commissioner Strickland, Chairman

            Commissioner Booker

            Commissioner Coleman

Strategic Community Planning Committee (3 appointments)

            Commissioner Brunson, Chairman

            Commissioner Murphy

            Commissioner Stambaugh

Tourism Bureau (1 appointment)

            Commissioner Murphy

Water Resources Protection Committee (1 appointment)

            Commissioner Brunson

Line of Succession

            Commissioner Brunson

            Commissioner Browning

            Commissioner Coleman

Commissioner Strickland

            Commissioner Booker

            Commissioner Stambaugh

            Commissioner Murphy

 

Commissioners requested to attend other agency’s meetings:

EDA – Commissioner Brunson

Airport – Commissioner Murphy

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to ratify the Chairman’s appointments. The motion carried unanimously.

 

6.         Discussion regarding proposed amendments to the Liquor, Malt Beverage and Wine Ordinance.

 

                        The Board decided to amend the ordinance to require all new alcoholic beverage licenses at new locations (locations that have not held a license in the last calendar year) to be considered by the Board of Commissioners after a public hearing has been held.           All licenses that are to be issued at locations having held a license in the previous calendar year will be issued administratively. Background checks will still be conducted yearly on all licensees.

           

7.         Consider approving the engagement agreement with Bates, Carter and Co., LLC to conduct a forensic audit in the Clerk of Superior Court’s office from 2011 to 2016 for an amount not to exceed $25,000 plus travel costs with funding provided by the County Manager’s Contingency. (T. Miller) (FC Vote: 3-0) REPORT


            County CFO Tonya Miller reported the Georgia Bureau of Investigation’s (GBI) audit of the Clerk of Superior Court’s office had been completed. The county could now conduct its own audit. Staff recommended approval of the agreed upon procedures. Depending on what is discovered, Ms. Miller said the auditor and staff may come back to the Board asking that the audit be expanded to earlier years.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve the engagement agreement. The motion carried unanimously.

 

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adjourn to executive session to discuss pending litigation and potential litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Strickland to adjourn executive session and enter regular session. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 5:40 p.m.

 

 

                                                                                    ____________________________

Bill Brunson, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk