MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, AUGUST 18, 2016 AT 6:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Michael Browning, Vice Chairman, District 1

Dale Provenzano, Commissioner, District 2

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD - No one signed up to speak during the public comment period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 5.1 to the published agenda to adopt a policy for the rental of county owned property by county employees. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 5.2 to the published agenda to approve a location agreement for filming on St. Simons Island. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Provenzano to add item 5.3 to the published agenda to approve the reinstatement of the Planning Manager position. The motion carried 6-1 with Commissioner Stambaugh opposed.

 

Commissioner Provenzano recognized St. Simons resident, Matt Kuchar, for winning an Olympic Bronze Medal in golf at the 2016 Summer Olympics in Rio de Janerio. This is the first time golf was played in the Olympics since 1904.

 

1.         Presentation of the Medal of Valor to County Police Lieutenant Jimmie Turner and Sergeant Eric Naugle; and the Life Saving Medal to Police Officers Richard Leska, Matthew Chappell and Darius Samples, and Fire Lieutenant Paramedic Travis Johnson, Fire Lieutenant Dana Maddox, and Firefighter Donald Holton (Chief Doering) REPORT

 

PUBLIC HEARING – Land Use

 

2.         SUP3303 500 Castleberry Lane – Consider the application for a medical hardship special use permit to allow a second dwelling unit (mobile home) on the south side of Castleberry Lane, approximately 1100 feet from its intersection with Cate Road. The property is approximately 1.25 acres and is zoned FA (Forest Agricultural). James Sinclair, Jr., agent and applicant for owner, Vera Braddock. Parcel ID: 03-10421 (D. Hainley) REPORT

                       

Community Development Director David Hainley reported the special use permit would allow the applicant to place an additional home on the parcel until the permit expires or the medical hardship ceases to exist, whichever comes first.

                                The Mainland Planning Commission and staff recommended approval of the permit.

                                This item was opened for public comment yet no one addressed the Board.

 

            A motion was made by Commissioner Coleman and seconded by Commissioner Stambaugh to approve the issuance of a special use permit to allow a second dwelling at 500 Castleberry Lane, subject to the application meeting all other requirements of the Zoning Ordinance. The motion carried unanimously. Resolution #R-37-16

 

3.         ZV3248 Wendy’s Old Fashioned Hamburgers - Consider the application for a variance from Section 810.3 of the Glynn County Zoning Ordinance to allow two additional wall signs, which have already been installed. The property is zoned FC (Freeway Commercial) and is located at 4938 New Jesup Highway. Michael Cudd with the WIT Group, Inc., agent and applicant for Andy Hill, owner. (D. Hainley) REPORT

 

Mr. Hainley reported the Wendy’s was recently renovated and a total of five signs were installed. The ordinance only allows three signs and this information was in the documentation provided to Wendy’s when the building permit was issued. Wendy’s installed the signs without a sign permit.

This item was opened for public comment and Mike Cudd said the five signs were in the building plans submitted to the county and Wendy’s was not aware a separate sign permit was needed.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Stambaugh to approve variance application ZV3248 to allow the existing signage to remain. The motion carried unanimously.  Resolution #R-38-16

 

 

 

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the special called meetings held July 19, 2016, and August 10, 2016, as well as the regular meeting held August 4, 2016, subject to any necessary corrections.  (C. Overstreet)

 

5.         Approved the first amendment to the Cycle 18 Georgia Coastal Incentive Grant (CIG) Award agreement with the Coastal Resources Division of the Georgia Department of Natural Resources (GaDNR) for the Coastal Litter Prevention Program. The amendment extends the agreement to March 31, 2017. REPORT

 

5.1.      Approved the policies and procedures for county employees to rent and/or use of county owned or operated property.

 

5.2.      Approved the location agreement between Glynn County and Leisure Seeker, Inc. to allow filming in the village area of St. Simons Island for the movie “The Leisure Seeker” subject to a usage fee of $3,000; and, authorize the chairman to sign the necessary documents releasing the security deposit when filming concludes, subject to an acceptable post-even inspection by County staff.

 

5.3.      Approve reinstating the Planning Manager position at Grade 28 with funding in FY17 provided by the General Fund fund balance. This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

CONSENT AGENDA – Finance Committee

 

6.         Approved the Real Property corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, July 14, 2016, and July 28, 2016, meetings, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

7.         Accepted the FY17 Targeted Early Literacy Parental Involvement Initiative Grant from Communities of Coastal Georgia Foundation and increased the FY17 Libraries revenue and expenditures budget in the amount of $4,992.  (G. Mullis) (FC Vote: 3-0) REPORT

 

8.         Accepted funding from the Georgia Public Library System for FY17 in the amount of $213,234 for the operation of the Marshes of Glynn libraries.  (G. Mullis) (FC Vote: 3-0) REPORT

 

9.         Authorized  an increase in revenues and expenditures in the amount of $40,556 for the Marshes of Glynn Libraries with funding to be provided by grants revenue (increase for the Georgia Public Library Service ($25,915) and decrease for the Family Reading Grant (-$5,250) and the County Manager’s Contingency Fund ($19,891).  (G. Mullis) (FC Vote: 3-0) REPORT

 

10.       Approve the grant contract with the Georgia Department of Behavioral Health and Developmental Disabilities (DBHDD) for funds to support the Drug Court in the amount of $199,631 and increase the revenue and expenditures budgets by $631 each. Contract #441-93-1735AAV (T. Miller) (FC Vote: 3-0) REPORT This item was removed from the agenda prior to the meeting. It was not approved.

 

11.       Exercised the 2nd option year for copier lease/maintenance services with Herrin Document Systems at a cost of $59,364, with a black and white overage copy cost of $0.012 and a color overage copy cost of $0.08, with funding to be provided by the FY17 operating budgets of the departments utilizing the service.  (T. Miller) (FC Vote: 3-0) REPORT

 

12.       Approved the renewal of the Support Agreement with Physio-Control for preventative maintenance, inspections, support, and repairs of the cardiac monitors/defibrillators and automatic external defibrillators (AED’s) in the amount of $35,393.76 with funding to be provided by the FY17 Approved Operating Budgets. (W. Mann) (FC Vote: 3-0) REPORT

 

13.       Denied the request to coordinate with USDA to thin the deer population at Blythe Island Regional Park (BIRP) for the amount of $2,500; funding provided by the County Manager’s Contingency Fund.  (D. Austin) (FC Vote: 3-0) REPORT

 

14.       Authorized staff to purchase sign boards with posts and reflective tape for the use at public events in the amount of $4,090 with funding to be provided by the Accommodations Excise Tax Fund fund balance.  (J. Powell) (FC Vote: 3-0) REPORT

 

15.       Increased revenues and expenditures in the amount of $8,260 and purchase a 70” Mondopad Smart television with mobile cart with funding to be provided by the Law Library.  (D. West) (FC Vote: 3-0) REPORT

 

16.       Authorized staff to issue a purchase order to Dell Computers for Microsoft Year 3 payment of $120,790 and Year 2 True-Up of $29,428 with funding to be provided by the FY17 Information Technology operating budget.  (J. Catron) (FC Vote: 3-0) REPORT

 

17.       Approved the UNISYS License agreement and quotes from Harris Computer and AP Technology, LLC for the migration of GEMS Financial and Payroll/HR System for $35,936 with funding to be provided by the FY17 Information Technology capital budget.  (J. Catron) (FC Vote: 3-0) REPORT

 

18.       Authorized Change Order #1 for the Georgia Department of Transportation’s Transportation Enhancement Grant (GDOT TE-Grant) Phase 1 St. Simons Master Trail Plan for improvements to the pedestrian/bicycle trail along Kings Way on St. Simons Island. The change order will increase the project by $42,210.79 for a revised total grant amount of $299,098.78. Funding will be provided by the FY16 TEA Fund Budget.  (D. Austin) (FC Vote: 3-0) REPORT

 

CONSENT AGENDA – Personnel Committee

 

19.       Approved the reclassification of one Trades Worker III position to ADA Facility Coordinator and awarded the incumbent a salary increase as required by the Glynn County Personnel Policy. (PC Vote: 2-0) REPORT

 

20.       Approved the recommendations for the CY 2017 health benefits plan third party administrator, stop loss carrier and pharmacy benefit manager. (PC Vote: 2-0) REPORT

 

21.       Approved the proposed changes to the health benefits plan, prescription drug benefit plan and wellness program. (PC Vote: 2-0) REPORT

 

22.       Approved the vendors and plans for employee basic life insurance, long-term disability insurance and voluntary benefits. (PC Vote: 2-0) REPORT

 

23.       Approved contracting with EAP Consultants for the provision of Employee Assistance Plan services. (PC Vote: 2-0) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Provenzano to approve all items on the consent agenda with the exception of item 5.3 which was removed for discussion and item 10 which was removed from the agenda. The motion carried unanimously.

 

5.3.      Approve reinstating the Planning Manager position at Grade 28 with funding in FY17 provided by the General Fund fund balance. This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

Commissioner Stambaugh asked about the salaries of the planners in the department. Director Hainley said there were three planner positions. Two were vacant and he was seeking applicants. The positions had been advertised in such a way that allowed him to hire Planner I, Planner II, or Planner III depending on qualifications. Planner III has a higher salary range and he hoped this would produce more qualified, skilled applicants.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to approve reinstating the Planning Manager position as recommended. The motion carried unanimously.

 

 

GENERAL BUSINESS

 

24.       Consider adoption of an amendment to the Code of Ordinances to revise Sections 2-2-22, 2-2-23, 2-2-25, 2-2-26, and 2-2-27 of the Emergency Management Ordinance to change the name of Glynn County’s Emergency Management Agency (EMA) to the Emergency Management and Homeland Security Agency and to remove the Police Chief and add the Community Services Director as the department director, and for other purposes. (J. Powell) REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Brunson to adopt the amendment. The motion carried unanimously. Ordinance #O-2016-12

 

25.       Consider adoption of the Board of Education’s 2016 millage.  REPORT

 

Commissioner Browning reminded the citizens the Board of Commissioners is required by State law to adopt the millage rate submitted by the Board of Education and it doesn’t necessarily mean the commissioners agree with the millage rate.

 

A motion was made by Commissioner Browning and seconded by Commissioner Brunson to adopt the Board of Education’s 2016 millage. The motion carried 6-1 with Commissioner Provenzano opposed. Resolution #R-36-16

 

26.       Consider adopting a resolution explaining and clarifying the Board of Commissioners’ November 8, 2007, adoption of Ordinance Amendment #O-2007-20 regarding Zoning Ordinance Sections 302, 505, 507, and 603. REPORT

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to adopt the resolution. The motion carried unanimously. Resolution #R-39-16

 

27.       Consider awarding a contract for the Buckswamp Road Bridge to Plant Improvement Company, Inc. (aka Seaboard Construction) of Brunswick, Georgia, the lowest responsive and responsible bidder, in the amount of $708,199.31 with funding to be provided by the SPLOST 5 budgeted amount of $633,120 and $75,080 from Unallocated SPLOST 5 monies.  (D. Austin) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Browning to approve awarding the contract. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned a 6:50 p.m.

 

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

 

_____________________________

Cindee S. Overstreet, Clerk