SPECIAL CALLED MEETING
GLYNN COUNTY BOARD OF COMMISSIONERS
W. HAROLD PATE BUILDING
1725 REYNOLDS STREET, 2ND FLOOR CONFERENCE ROOM
TUESDAY, AUGUST 16, 2016 AT 1:00 PM
PRESENT: Richard Strickland, Chairman, District 3
Michael Browning, Vice Chairman, District 1
Dale Provenzano, Commissioner, District 2
Bill Brunson, Commissioner, District 4
Allen Booker, Commissioner, District 5
Mark Stambaugh, Commissioner, At Large Post 1
Bob Coleman, Commissioner, At Large Post 2
ALSO PRESENT: Alan Ours, County Manager
Aaron Mumford, County Attorney
Cindee Overstreet, County Clerk
1. Consider providing authorization and direction for the Board of Elections and staff to prepare alternatives to redraw the county’s district lines.
Tina Edwards, Board of Elections Supervisor, said the current commission districts are divided in such a way that each is made up of 5% of the population according to the 2010 Census.
Commissioner Provenzano said there are 17,000 homeowner tax exemptions on St. Simons and that this proves the population on St. Simons has increased far above what the 2010 Census shows.
Commissioner Booker felt St. Simons was represented by all seven commissioners and no change was needed; other commissioners expressed similar sentiments.
The majority of the members of the Board decided not to pursue redistricting at this time.
2. Consider providing direction regarding the Animal Control Advisory Board’s recommendations made during the July work session.
Community Services Director John Powell presented staff’s response to the five recommendations made by the Animal Control Advisory Board during the July work session:
1. Establish fulltime, high-quality veterinary services
2. Increase staffing
3. Establish a Companion Animal Licensing Program
4. Establish publicly funded low-cost spay/neuter program
5. Partner for shelter operations (Target Zero)
Mr. Powell reported the shelter spent $83,847 in FY16 on contracted vet services and spay and neuter costs. Of that total, $47,649 was for contracted vet services. Staff conducted a salary survey for a fulltime vet. The salary, without benefits or supplies, would be approximately $84,000 for a fulltime veterinarian.
Commissioner Stambaugh recommended staff explore hiring a young vet that had recently graduated at a lower salary.
Mr. Powell said the staff was not requesting a fulltime vet; the advisory board requested the fulltime vet.
The Board asked staff to report back on the salary range to hire a vet that had recently graduated.
The National Animal Care Association recommends 11.33 positions for a shelter the size of the county’s. The county’s shelter has 7 fulltime and 1 part time position. The cost to add four staff members would be approximately $162,046 per year. Three additional staff would cost $121,534.
If the Board wishes to add a fulltime Adoption Coordinator position as recommended by the advisory board in previous meetings, the annual cost would be $45,458.
Mr. Powell said staff did request the part time position be increased to fulltime.
Regarding items 3 and 4, Mr. Powell provided staff’s recommendations for establishing this program should the Board of Commissioners wish to do so. It included a microchip program and animal licensing. Commissioner Strickland advised that he had served 8 years on the Animal Control Advisory Board and twice the board had recommended a licensing program, but it was not accepted well by the community.
The program staff presented included a $5 annual license, $15 late fee, and a $25 microchip registration fee.
The FY17 budget for Animal Control is $684,644. In FY15 the budget was $516,040 and in FY14 the budget was $394,846. Commissioner Browning asked staff to provide an explanation on the increase in costs and the number of animals taken in during these years.
He said the shelter was currently operating with a 90% save rate (90% of the animals are adopted).
It was the consensus of the Board to 1) research the cost of a fulltime vet; 2) research microchip programs and licensing fees in other Georgia counties and draft an ordinance for microchip and licensing fees; and, 3) consider increasing staff in FY18.
Regarding a free or low cost spay and neuter program, staff estimated it would cost an additional $70,000 and the program would compete with local vets. The Board decided not to pursue this avenue at this time.
3. Consider providing direction regarding the SPLOST 2016 Animal Control Facility and whether the project will be to rebuild or refurbish the facility.
It was the consensus of the Board to direct staff to pursue building a new facility at the Public Safety Complex.
4. Consider providing direction regarding the Recreation Department’s ball field rental fees and procedures.
Community Services Director John Powell presented the Policies and Procedures for the Rental and/or Use of County Owned or Operated Property by Glynn County Employees.
A discussion was held regarding the operation of concession stands during tournaments. The Board authorized staff to submit a Requests for Proposals (RFP) for the operation of the concession stands at county ball fields during county-operated events and at tournaments.
The Board asked that the ball field rental policy be added to the August 18, 2016, meeting agenda.
The Board authorized staff to submit Requests for Proposals (RFP) for the operation of concession stands during county-operated events and at tournaments.
5. Consider providing direction regarding a proposal to reinstate the Planning Manager position.
County Manager Alan Ours and Community Development Director David Hainley presented this item and alternatives to assist the Community Development Department.
Mr. Ours reported that the department’s staff levels have significantly decreased since 2008 and the Planning Manager position has been unfilled for two years. During this time, applications have increased 15%. He said the position would allow Mr. Hainley to focus on long range and strategic planning and offer more departmental oversight.
Commissioner Browning suggested the Board discuss staff levels county-wide during its next planning retreat.
A motion was made by Commissioner Provenzano and seconded by Commissioner Booker to reinstate the Planning Manager position as recommended by staff. The motion carried 6-0-1 with Commissioner Stambaugh abstaining.
6. Consider providing direction regarding the presentations to be made at the SPLOST 2016 Town Hall Meetings.
County Manager Alan Ours presented the PowerPoint prepared for the Town Hall Meetings scheduled to educate the citizens on the proposed SPLOST.
7. Consider providing direction regarding the establishment of a SPLOST 2016 Citizen Oversight Committee.
County Manager Alan Ours provided a draft resolution establishing a citizen’s oversight committee.
It was the consensus of the Board to place the resolution on the Board’s September 1, 2016, meeting agenda for adoption.
8. Consider providing direction regarding the creation of citizen surveys.
Mr. Ours and Kathryn Downs, Communications Officer and Management Analyst, presented a plan to conduct citizen surveys. The surveys would be mailed and coded by commission district. The survey could also be placed on the county’s website. Funding would be provided by the contingency fund.
9. Consider providing direction regarding the establishment of advisory boards.
This item was discussed before item 7.
It was the consensus of the Board to keep the advisory board appointments as currently set up. Each commissioner will continue to make individual nominations to the planning commissions with formal approval by the full Board.
EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION
The Board did not hold an executive session during this meeting.
There being no further business, the meeting was adjourned.
Richard Strickland, Chairman
Board of Commissioners
Glynn County, Georgia
Cindee S. Overstreet, Clerk