MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, JULY 21, 2016 AT 6:00 PM

 

 

PRESENT:                     Richard Strickland, Chairman, District 3

Michael Browning, Vice Chairman, District 1

Dale Provenzano, Commissioner, District 2

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD

Jane Christian and Kathy Calhoun spoke in support of agenda item 39.

Donald Disney was opposed to allocating SPLOST 2016 funds to the Joint Water and Sewer Commission (JWSC).

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 13.1 to the published consent agenda to adopt a resolution authorizing the Superior Court Judge to contract with a private company, CSRA Probation Services, Inc., for the provision of misdemeanor probation services. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 13.2 to the published consent agenda to approve the waiver of the Gascoigne Bluff Park rental fee. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Brunson to add item 43 to the published agenda to consider adopting a resolution consenting to the award of the north apron contract to Summers Concrete. The motion carried 6-0-1 with Commissioner Stambaugh abstaining.

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Conduct a public hearing and consider Anish Patel’s appeal regarding the Board of Commissioners’ April 21, 2016, denial of his alcoholic beverage license application for Quick Stop Meat Market, 3810 Norwich Street, Brunswick, GA. The application is to sell malt beverages & wine not for consumption on premises of a grocery store with Sunday sales permitted. Anish Patel, applicant.  (D. Hainley) REPORT

 

Anish Patel, licensee, was present at the meeting as required by ordinance. Community Development Director David Hainley said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment. Adrienne Browning, attorney for Mr. Patel, and Julian Smith spoke in favor of the license. Foster Lindburg, attorney for Dash Food Mart and Epic Mart, and Ricky Collins and Jon Williams spoke in opposition to the license.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Booker to deny the license application. The motion failed for lack of majority vote with Commissioner Stambaugh, Commissioner Browning, Commissioner Strickland, Commissioner Provenzano opposed and Commissioner Brunson abstaining.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to approve the issuance of the alcoholic beverage license for Quick Stop Meat Market, 3810 Norwich Street. The motion carried 4-2-1 with Commissioner Booker and Commissioner Coleman opposed and Commissioner Brunson abstaining.

 

PUBLIC HEARING – Abandonments

 

2.         AB3322– Consider the request for abandonment of a portion of the un-open alley right-of-way between Tenth and Eleventh Streets and adjacent to and behind lot 5 in block 19 (4333 Eleventh Street) of the East Beach Subdivision. Charles Angstadt, IV and Clarence Stowe, applicants.  (P. Andrews) REPORT

                       

County Engineer Paul Andrews presented the following:

SOURCE  OF  TITLE: Right-of-way, drainage, and access easement(s) by dedication by plat for East Beach Subdivision recorded in Deed Book 3R, Pages 312315, dated May 30, 1924.

PRESENT USE OF RIGHTOFWAY: This section of alley was not being used for public access; however it was used for public utilities including overhead and underground power.

PAST HISTORY: There was no evidence of the alley having been open for public access.

POTENTIAL USE IN THE FUTURE: This portion of the rightofway could have been used for access to adjacent property and to access and contain utilities.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public would continue to benefit from the ability to use this rightofway for access and/or utilities.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest and increase tax revenue.

Mr. Andrews recommended approval, subject to acceptance of the deed, and a drainage easement being retained over the whole abandonment area. An easement to Georgia Power was also recommended.

The proposed Quitclaim of Abandonment and Drainage Easement Deed addressed the following: 1) the impervious area on the site (including the abandoned area) would not be increased over the existing impervious area shown on the abandonment plat; 2) any increases in impervious areas on the site must be approved by the county prior to installation. At a minimum, the county would require drainage calculations meeting the requirements of the Water Resources Protection Ordinance prior to approval of additional impervious areas.

Mr. Andrews advised the applicant that the county would not allow installation of permanent structures (including walls, fencing, decking) in the drainage easements. A rightofway permit would be required prior to any work in the drainage easement.

This item was opened for public comment and Julian Smith spoke in opposition to the abandonment.   

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Brunson to approve the abandonment as recommended, which included the following provisions: 1) the applicant’s acceptance of the Quitclaim of Abandonment and Drainage Easement Deed, 2) the recordation of Georgia Power easements; and, 3) the county retaining a drainage easement. The motion carried 5-1-1 with Commissioner Strickland opposed and Commissioner Booker abstaining.  Resolution #R-29-16

 

PUBLIC HEARING – Land Use

 

3.         ZM3274 McKinnon St. Simons Island Airport - Consider a request to add “Financial Facility, including remote ATM” to the list of permitted uses for Tract B in the Planned Development Text and to clarify Section XIII – Signage in the PD Text.  This property is located at 119 Airport Road and is on the corner of Demere Road, Frederica Road and Kings Way. Applicant:  David Hainley, RLA, ASLA, agent, for Glynn County Board of Commissioners, applicant and owner.  Parcel IDs:  04-02922, 04-02803 & 04-02924.  (D. Hainley) REPORT

 

Community Development Director David Hainley reported the amendment added “Financial Facility, including remote ATM” to the list of permitted uses in Tract B of the Planned Development (PD) Text and clarified the sign section.

The Islands Planning Commission and staff recommended approval of the amendment subject to the addition of the following statement: “The remote ATM shall be located on the same property as the financial institution with which it is associated.”

This item was opened for public comment and Julian Smith spoke in favor of the amendment and Bill Gussman spoke in opposition.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Provenzano to approve application ZM3274 subject to the addition of the following statement: “The remote ATM shall be located on the same property as the financial institution with which it is associated.” The motion carried 5-1-1 with Commissioner Coleman opposed and Commissioner Brunson abstaining. Resolution #R-33-16

 

PUBLIC HEARING – Millage Rate

 

4.         Receive citizen comments regarding the proposed 2016 Millage Rates.

 

This item was opened for public comment and Julian Smith addressed the Board.

 

PUBLIC HEARING – Establishment of Fees

 

5.         Consider approving new ball field rental fees. (J. Powell) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to defer this item. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

6.         Approved the minutes of the regular meeting held June 16, 2016, subject to any necessary corrections.  (C. Overstreet)

 

7.         FP3189 River Oaks Subdivision – Approved a Final Plat for the twenty-four (24) lot subdivision on a 31.12-acre parcel zoned FA (Forrest Agriculture) located approximately 300 feet southwest of the intersection of SR 99 and SR 32 on River Oaks Road.  The preliminary plat for this project was approved August 7, 2007, and construction plans were approved May 28, 2008.   Parcel IDs: 03-07649 & 03-07707.  Matthew Barrow, agent for The Heritage Bank, applicant and owner. (D. Hainley) REPORT

 

8.         FP3281 Covington Pointe Phase IIB – Approved a Final Plat for forty (40) lots in Covington Pointe Subdivision.  This phase (II B) comprises 12.668 acres of the total 36.242 acre property.  The subdivision is zoned PD (Planned Development) and is accessed off of McKenzie Drive approximately half a mile from its intersection with New Jesup Highway.  Parcel ID: 03-26647.  Gary Nevill with Shupe Surveying Co., P.C. agent for Arnold Rogers with SGAR Properties, LLC, applicant and owner. (D. Hainley) REPORT

 

9.         Approved the acceptance of additional right-of-way for Canal Road associated with the proposed Cheddars Restaurant.  The proposed additional right-of-way is required for the additional pavement and infrastructure associated with this development. (D. Hainley) REPORT

 

10.       Authorized the chairman to sign the letter from the Glynn County Department of Family and Children Services (DFCS) stating its FY17 approved budget appropriation. (T. Miller) REPORT

 

11.       Approved the nomination of Cedric King to serve on the Coastal Area District Development Authority (CADDA) Board. The CADDA Board and Coastal Regional Commission (CRC) will make the final appointment. This is the unexpired term of the late Walter McNeely. REPORT

 

12.       Approved the AT&T Lightgate Contract Service Arrangement Agreement between Glynn County and AT&T for T1 communications between Fourth Street tower and Savannah’s Master radio site. REPORT

 

13.       Approved rescinding the Board of Commissioners’ May 19, 2016, approval of the Memorandum of Agreement with the College of Coastal Georgia regarding the “Leveraging Educational Attainment through Partnerships” (LEAP) program; and approve a new Memorandum of Agreement between Glynn County and the College of Coastal Georgia regarding the “Leveraging Educational Attainment through Partnerships” program.  REPORT

 

13.1     Adopted a resolution authorizing the Superior Court Judge to contract with a private company, CSRA Probation Services, Inc., for the provision of misdemeanor probation services. Resolution #R-30-16

 

13.2     Approved a fee waiver for the St. Simons Island Food and Spirits Festival at the Gascoigne Bluff Park on October 7 and 8, 2016.  (D. Provenzano)

 

CONSENT AGENDA – Finance Committee

 

14.       Authorized the chairman to sign various credit applications for Fiscal Year 2017.  (T. Miller) (FC Vote: 3-0) REPORT

 

15.       Authorized the chairman to sign various financial reports for Fiscal Year 2017.  (T. Miller) (FC Vote: 3-0) REPORT

 

16.       Authorized bidding of materials, goods, projects, or services whose funding has been approved in the Fiscal Year 2017 budget.  (T. Miller) (FC Vote: 3-0) REPORT

 

17.       Declared certain unusable items as surplus and approved disposing of these items in the best interest of the County. (T. Miller) (FC Vote: 3-0) REPORT

 

18.       Authorized a fee waiver for the use of Selden Park Pool on July 22, 2016 by the Glynn County All Star teams and their families for a private pool party. (J. Powell) (FC Vote: 3-0) REPORT

 

19.       Approved the Real and Personal Property Mobile Home corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, June 2, 2016 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

20.       Approved the General Fund fund balance as the funding source for the invoice in the amount of $25,400, payable to GMASS, Inc., for services rendered, as requested by the Board of Assessors and the Chief Appraiser in the FY16 Budget.  (R. Glisson) (FC Vote: 3-0) REPORT

                           

21.       Approved an increase to the FY16 Sheriff’s Seized Funds revenue and expenditures budget by $2,963. (T. Miller) (FC Vote: 3-0) REPORT

 

22.       Approved the 2016 Firefighters Support Foundation Grant to help purchase three rescue saws and amended the Fire Department’s FY16 revenue and expenditure budget by $4,845 each. (T. Miller) (FC Vote: 3-0) REPORT

 

23.       Accepted the Firehouse Subs Foundation Grant to help purchase ten sets of fire protective gear and amended the Fire Department’s FY17 revenue and expenditure budget in the amount of $18,115. (T. Miller) (FC Vote: 3-0) REPORT

 

24.       Accepted the grant from the Hello Goodbuy Outreach Program and increased the Glynn County Juvenile Court’s FY17 program revenue and expenditures budget by $3,000 each. The donation will be used to conduct psychological assessments to low income youth.  (T. Miller) (FC Vote: 3-0) REPORT

 

25.       Approved the FY 17 Juvenile Justice Incentive Grant contract between Glynn County and the Georgia Criminal Justice Coordinating Council (CJCC) and increased Juvenile Court’s FY 17 revenue and expenditure budget by $122,600. Grant #Y17-8-013 (T. Miller) (FC Vote: 3-0) REPORT

 

26.       Corrected the budget year for the Communities of Coastal Georgia Foundation for the KidsNet program grant from FY16 to FY17 and increased Juvenile Court’s FY17 program revenue and expenditures budget by $5,000 each.  (T. Miller) (FC Vote: 3-0) REPORT

 

27.       Approved rejecting all bids received for County Banking Services (RFP #00980), updating the Scope of Services, and rebidding the project.  (T. Miller) (FC Vote: 3-0) REPORT

 

28.       Approved the FY17 Brunswick Area Transportation (BATS) FHWA Metropolitan Planning Organization (MPO) Program Planning Services Contract between Glynn County and the Georgia Department of Transportation (GDOT). Funding will be provided as follows: federal share (80%) $91,284.56 and local match share (20%) $22,821.14 provided by the FY17 Community Development operating budget for a total of $114,105.70. Section 5303 PL000-0014-00-104 and PI Number 0014104.  (D. Hainley) (FC Vote: 3-0) REPORT

 

29.       Authorized Change Order #2a to the East Coast Construction contract for the Canal Road Improvements contract in the amount of $58,390 to be funded by the Joint Water and Sewer Commission (JWSC), and increased revenues and expenditures in the amount of $58,390 for the Canal Road Improvement Project. This will fund the additional costs associated with installation of water and sewer lines in the Spur 25 right-of-way per the Georgia Department of Transportation’s (GDOT) permit requirements.  (P. Andrews) (FC Vote: 3-0) REPORT

 

30.       Authorized Change Order #4 in the amount of $76,020.77 and Change Order #4a in the amount of $20,765.05 to the East Coast Construction contract for the Canal Road Improvements Project to be funded by Callaway Land Development, and increased revenues and expenditures in the amount of $96,785.82 for the Canal Road Improvement Project to fund driveway and turn lane installation associated with the Cheddar’s restaurant.  (P. Andrews) (FC Vote: 3-0) REPORT

 

31.       Authorized change order #6 to the East Coast Construction contract for the Canal Road Improvements project in the amount of $6,357 to fund work associated with rerouting an existing 8-inch sewer force main with funding from the fund balance previously committed for the Canal Road project.  (P. Andrews) (FC Vote: 3-0) REPORT

 

32.       Authorized a change order to EMC Engineering, in the amount of $50,000, for the engineering services necessary to install a bridge at Glynco Parkway and Altamaha Canal and permit the Glynn County Public Works to solicit bids for construction of said bridge with funding to be provided by the SPLOST 5 unallocated funds.  (D. Austin) (FC Vote: 3-0) REPORT

 

33.       Rejected all bids and rebid the Tree Maintenance and Removal Services Project.  (D. Austin) (FC Vote: 3-0) REPORT

 

34.       Approved the purchase of expanded storage for the Spillman system from Dell in the amount of $60,000 with funding to be provided by the FY17 E911 Capital Budget.  (J. Catron) (FC Vote: 3-0) REPORT

 

35.       Approved a second amendment to the contract for Spillman along with the quote of 250 additional Hiplink Receivers Licenses to be used for paging by the 911 center in the amount of $8,951 with funding to be provided by the FY17 E911 Operating Budget. (J. Catron) (FC Vote: 3-0) REPORT

 

36.       Authorized staff to implement year three of the three-year Berry Dunn IT Assessment with authorization to issue purchase orders to Cisco/Disys in the amount of $127,060.35 and to Dell in the amount of $45,023.09 with funding to be provided by the FY17 Information Technology Capital Budget.  (D. West) (FC Vote: 3-0) REPORT

 

37.       Awarded a contract for the Administrative Services of the CHIP Grant to Governmental Consulting Unlimited, Inc. of Waycross, GA, the lowest responsive and responsible bidder, in the amount of $15,000 with funding to be provided by the CHIP grant in the amount of $6,000 and the County Manager’s contingency fund in the amount of $9,000, subject to the County Attorney’s approval. (T. Miller) (FC Vote: 3-0) REPORT

 

CONSENT AGENDA – Personnel Committee

 

38.       Rescinded the Nationwide Retirement Solutions Roth Contribution Amendment to the Deferred Compensation Plan for Public Employees 457 Governmental Plan and Trust executed on December 3, 2015 and authorized the revised amendment. REPORT

 

A motion was made by Commissioner Browning and seconded Commissioner Stambaugh to approve all items on the consent agenda. The motion carried unanimously.

 

GENERAL BUSINESS

 

39.       Consider approval of a Memorandum of Understanding with Social Opportunities & Active Recreation, Inc. (SOAR), issuing payment for $10,000 to SOAR in support of the local Special Olympics Program for FY16 that ended 6/30/16 and $10,000 that is included in the FY17 budget.  (T. Miller) (FC Vote: 2-0-1) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Coleman to approve the MOU subject to the removal of FY18 funding commitment from the MOU. The motion carried unanimously.

 

40.       Consider approving the Association County Commissioners of Georgia– Interlocal Risk Management Agency (ACCG-IRMA) renewal for property and liability insurance coverage at a cost of $593,485 for the July 1, 2016 – June 30, 2017 period and flood insurance for selected buildings at standard NFIP rates for Glynn County with funding to be provided by the County Insurance Fund.  (O. Reed) (FC Vote: 2-0-1) REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to approve this item. The motion carried 6-0-1 with Commissioner Provenzano abstaining.

 

41.       Consider exempting the purchase of Emergency Medical Dispatch software for the Glynn-Brunswick 911 Center from the bidding requirements pursuant to Section 2-2-13 of the Code of Ordinances; approve the contract with APCO International in the amount of $71,816.18; and approve the purchase of a SQL server and license in the amount of $12,500, with funding to be provided by the FY17 E911 Budget.  (S. Usher) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Browning to approve this item. The motion carried unanimously.

 

42.       Consider adoption of a resolution calling for an election to be held on November 8, 2016, to impose a special one percent sales and use tax within Glynn County (SPLOST 2016).

                        Commissioners Stambaugh, Booker, and Coleman expressed their objections to the resolution because the Board, in a meeting earlier in the week, had reduced the City of Brunswick’s SPLOST allocation from $15,995,000 (22.34%) to its proportionate share of 19.32% or $13,832,154 based on its population. The Board reduced the amount to the proportionate share to avoid having to enter into an intergovernmental agreement (IGA) with the city. REPORT

 

            A motion was made by Commissioner Brunson and seconded by Commissioner Provenzano to adopt the resolution calling for an election on SPLOST 2016. The motion carried 4-3 with Commissioner Stambaugh, Commissioner Booker, and Commissioner Coleman opposed.  Resolution #R-31-16

 

43.       Consider adopting a resolution consenting to the Glynn County Airport Commission and the Brunswick and Glynn County Development Authority entering into a contract with Summers Concrete Contracting, Inc. for construction of the North MRO Apron Expansion Project at the Brunswick-Golden Isles Airport in the amount of $5,516,724.98 and that funds be provided by the $750,000 grant from the US Department of Commerce’s Economic Development Administration (EDA).  Grant number# 04-79-07076

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Browning to adopt the resolution. The motion carried 6-0-1 with Commissioner Stambaugh abstaining. Resolution #R-32-16

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 8:36 p.m.

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk