MINUTES

SPECIAL CALLED MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

W. HAROLD PATE BUILDING

1725 REYNOLDS STREET, 2ND FLOOR CONFERENCE ROOM

TUESDAY, JULY 19, 2016 AT 3:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Michael Browning, Vice Chairman, District 1

Dale Provenzano, Commissioner, District 2

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

Discussion and consideration of voting on the following:

 

A motion was made by Commissioner Browning and seconded by Commissioner Coleman to add item 8 to the published agenda. The motion carried 6-0 with Commissioner Stambaugh out of the room at the time of the vote.  

 

 

1.         Presentation from Lisa Norton regarding vet fees and other animal control issues

 

                        Ms. Norton withdrew her request to present this item.

 

2.         Presentation from John Ohman, Animal Control Advisory Board Chairman

 

Mr. Ohman, Chairman of the Animal Control Advisory Board, provided the advisory board’s recommendations and asked for guidance from the Board of Commissioners.

                        He said the Advisory Board recommended the following:

            - establish fulltime, high-quality veterinary services

            - increase staffing

            - establish a Companion Animal Licensing Program

            - establish publicly funded, publicly available low-cost spay/neuter capabilities

- seek a partnership with external sources for shelter operational excellence (Target Zero)

 

3.         Presentation from Joanna Warren regarding Georgia Forestry Commission

 

Joanna Warren, Communications & Public Affairs Specialist, and Frank Allen, Glynn County Chief Ranger, briefed the Board on the Forestry Commission’s programs and services.

 

4.         Audit Committee

           

Commissioner Brunson said the Government Finance Officers Association (GFOA), in its Governmental Accounting, Auditing, and Financial Reporting (GAAFR) book recommends counties establish an Audit Committee.

Administrative Services Director & CFO, Tonya Miller, said the Board of Commissioners hires the auditor and, in the past, the full Board has received the auditor’s report, thereby serving as the audit committee. She explained the purpose of the auditor’s report and the purpose Board’s review of the report. She said the GFOA’s best practice report recommended the audit committee be made up of members of the governing body.

The Board decided to let the auditor present findings to the full Board at a work session rather than at a regular meeting.

 

5.         Residential garbage collection fees

 

                        The Board postponed this discussion until a later date.

 

6.         Bed Tax audit

 

Keri Callaway, audit manager with Revenue Discovery Systems (RDS), presented the results of the audit on the Accommodation Excise Tax, Alcoholic Beverage Licenses/Tax by the Drink, and Occupation Tax.

She said RDS has sent out 135 letters to date.  Ms. Callaway is finding that citizens are not aware they have to pay the tax when they rent their homes out as a vacation rental. She said all the businesses audited were randomly selected. The letters explain the process and request the information needed to conduct the audit. The taxpayers then have approximately 30 days to provide the requested information.

The audit is performed and another letter is sent to the taxpayer if the audit finds that funds are due to the county.

 

7.         Notifications for the rezoning of certain properties on St. Simons Island

 

Chairman Strickland said there are several properties on St. Simons that needed to be rezoned, which will require a large mailing. The Board discussed pros and cons of mailing the letters certified/return receipt mail or regular mail. It was decided that the letters would be mailed certified with a return receipt requested so that the county would know each citizen had received the letter.

 

8.         SPLOST 2016

 

The commissioners discussed the SPLOST 2016 project list for the final time before the resolution calling for the referendum was adopted on July 21, 2016.

During the Board’s June 21, 2106, special called meeting, it decided not to enter into an Intergovernmental Agreement with the City of Brunswick and requested the city reduce its SPLOST list from $15,995,000 (22.34% of the projected SPLOST proceeds) to its share based on population - $13,832,154 (19.32%). City residents make up 19.32% of the population of Glynn County. 

The City Commission was asked to reduce is SPLOST list, but had not yet done so. Because the Board of Commissioners was nearing the deadline to adopt the resolution calling for the SPLOST referendum and the final SPLOST list was required for adoption, the Board reviewed the city’s list and decided that if the city had not provided its reduced list by the Board’s July 21 meeting, its list would be reduced as follows:

Project                                                 Original Budget                      Reduced Budget

Mary Ross Park Project                      $   950,000                              $732,154

Neighborhood & Community Svcs      $1,945,000                              $0

 

                        These reductions would bring the city’s revised list to $13,832,154.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned.

 

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

 

_____________________________

Cindee S. Overstreet, Clerk