MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MAY 19, 2016 AT 6:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Michael Browning, Vice Chairman, District 1

Dale Provenzano, Commissioner, District 2

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD

No one signed up to speak during the public comment period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 6.1 to the published agenda. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 6.2 to the published agenda. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh  to add item 6.3 to the published agenda. The motion carried unanimously.

 

PUBLIC HEARING – Abandonments

 

1.         AB3284 - Consider the abandonment of a portion of the South Harrington rightofway in the Harrington Subdivision (between 385 South Harrington and the Village Creek boat ramp), St. Simons Island; and, consider approval of an agreement with the applicant establishing infrastructure improvements and defining what rights will be conveyed to the County upon issuance of quit claim deeds. Austin Catts, agent for P&M Cedar Products, owner. (P. Andrews)   REPORT   

County Engineer Paul Andrews reported the application was for abandonment of a twenty-foot strip on the northern shoulder of South Harrington Road from the east of Sunrise Point Drive to the parking lot.

SOURCE OF TITLE: Original Harrington Subdivision plat recorded in 1885 and plat of Millard Stewart Estate recorded in 1964.

PRESENT USE OF RIGHT‐OF‐WAY: This portion of the right‐of‐way has been maintained by Glynn County as road shoulder for many years.

PAST HISTORY: To the best of staff’s knowledge, this portion of right‐of‐way has been maintained and used as road shoulder since the road was paved.

POTENTIAL USE IN THE FUTURE: If the abandonment application was denied, this portion of the right‐of‐way would continue to be used as its current use.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public would continue to benefit from the use of the right‐of‐way for overflow parking for the boat ramp area.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest, and the day to day maintenance of the road should be removed from the County’s responsibility.

Mr. Andrews reported Haywood Kadel phoned him and asked that his opinion be presented to the Board. Mr. Kadel recommended the Board not take action to give up the public rights to the boat ramp, the road access to the boat ramp, nor to the parking at the ramp area. Mr. Andrews said written comments were received a law firm in Savannah and from Billy Baker asking that the abandonment application be deferred.

Also, Georgia Power requested an easement for its facilities. The Georgia Department of Natural Resources indicated that public access to the boat ramp should be maintained to the maximum extent possible and that parking in the leased area (parking lots) should remain at its current level. Mr. Andrews added that maintenance easements should be retained as contemplated in the recommended Abandonment Agreement. 

 

Senior Assistant County Attorney Will Worley highlighted the conditions of the proposed agreement between Glynn County and the P&M Cedar Products, LLC as follows: the boat ramp and parking shall remain open to the public; P&M would give Glynn County a permanent easement for the southern 40 feet of South Harrington Road and a permanent easement for a turn-around and parking along with right-of-way easements for a traffic square; P&M would give Glynn County easements over the abandoned area for shoulder maintenance, drainage, and utilities; P&M would be responsible for resurfacing South Harrington Road, refurbishing the boat ramp, constructing the turn-around and parking, and constructing the traffic square; P&M would design all the improvements and submit plans to Glynn County for approval. Once the plans are approved, P&M would have one year to commence construction and another year to complete construction; P&M must provide Glynn County with a letter of credit to cover the cost of completing all the improvements; P&M would be responsible for maintaining all improvements in perpetuity; P&M would be given no promises or guarantees regarding development or rezoning of its adjacent property; and, P&M would not be given any special access to parking.

 

This item was opened for public comment and Austin Catts, representing P&M Cedar Products, answered questions and spoke in favor of the application.

James Holland asked Mr. Catts why his clients were willing to refurbish a boat ramp they did not own. Mr. Catts replied that the ramp is need of repair and his clients use the ramp and own it as much as any other citizen.

Jill Andrews, with the Georgia Department of Natural Resources, said the GaDNR, as it routinely does, submitted comments regarding the proposed abandonment. She said the GaDNR usually does not support abandonments that would reduce the public’s access. She added that the DNR was recently informed the area proposed abandonment is not currently dedicated for public parking and that the proposed abandonment would make the parking lot and boat ramp permanently available to the public. She added that Coastal Incentive Grants were available to assist in refurbishing the boat ramp and Sports Fishing Restoration Funds may be available if the County had a permanent easement to the boat ramp and suitable parking.

 Julian Smith spoke in favor of the abandonment.

John Dow, Helen Baker, Bill Lawrence, Leslie Brantley, Kenneth Brantley, Nate Rikansrud, and Harris Martin, an attorney representing Jane Fraser, Geraldine Davis, and James Holland, spoke in opposition to the abandonment.

James Taft also spoke during this public hearing.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Booker to defer this item to the June 16, 2016, meeting. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

2.         Approved the minutes of the regular meeting held May 5, 2016, subject to any necessary corrections.  (C. Overstreet)

 

3.         Approved an amendment to the minutes of the regular meeting held March 17, 2016. (C. Overstreet) REPORT

 

4.         Approve the Second Amendment to Sublease Agreement between the Brunswick and Glynn County Development Authority and Stambaugh Aviation Properties, LLC. REPORT

            This item was removed from the consent agenda at the request of Commissioner Stambaugh

 

5.         Adopt a Resolution providing for the assessment and collection of an ad valorem tax in an amount sufficient to pay the principal of and interest on the Glynn County Board of Education’s General Obligation Sales Tax Bonds to be issued in the aggregate principal amount not to exceed $43,600,000. This resolution provides for the assessment and collection of an annual tax if required to pay the debt service on the bonds in order to comply with Georgia law, but the Education Special Purpose Local Option Sales Tax (ESPLOST) is expected to pay the principal and interest on the debt.  REPORT     This item was removed from the consent agenda at the request of Commissioner Provenzano.

 

6.         Adopted a Resolution authorizing the Magistrate Court Judge to contract with a private company, CSRA Probation Services, Inc., for the provision of misdemeanor probation services. REPORT  Resolution #R-23-16

 

6.1.      Approved a Memorandum of Understanding between Glynn County and CSRA Probation Services, Inc. to establish a Saturday Community Services Program. REPORT

 

6.2.      Approved a fee waiver in the amount of $600 for use of the Selden Park Gym on June 12, 2016, for the Save the Youth program.  REPORT

 

6.3.      Adopted a Resolution supporting efforts to review and approve traffic safety at the intersection of US Hwy 17 and SCM Road / Port of Brunswick at Colonel’s Island. REPORT Resolution #R-24-16

 

CONSENT AGENDA – Finance Committee

 

7.         Authorized a fee waiver for the rental fee and security deposit for use of the North Glynn Baseball and Softball Complexes for the Dylan Coen Memorial Baseball Tournament on Saturday, May 28, 2016.  (J. Powell) (FC Vote: 3-0) REPORT 

 

8.         Authorized a fee waiver for the rental fee and security deposit for the use of the North Glynn Baseball Complex for a fundraising baseball tournament on Saturday, July 16, 2016, to benefit Ansley Jones and Connor Pate.  (J. Powell) (FC Vote: 3-0)  REPORT

 

9.         Accepted the donated Peace Keeper personnel protection vehicle from the Georgia Emergency Management Agency (GEMA) for the Glynn County Police Department.  (M. Doering) (FC Vote: 3-0) REPORT

 

10.       Accepted the donated microchip scanner valued at $339.95 from the American Kennel Club for the Glynn County Animal Control.  (T. Miller) (FC Vote: 3-0) REPORT

 

11.       Denied a request from John McQuigg, attorney representing Pandion Properties, that interest and penalties paid for tax years 2014 and 2015 on Parcel #01-07714 in the amount of $2,912.16 be refunded. (F. Dees) (FC Vote: 3-0) REPORT

 

12.       Denied a request from Golden Isles Listing Service Inc., that interest and penalties paid for tax year 2015 on Bill#1551389 for personal property taxes in the amount of $22.05 be refunded. (F. Dees) (FC Vote: 3-0) REPORT

 

13.       Approved the Real and Personal Property corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their last meeting, Thursday, April 7, 2016, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

14.       Approved the Real and Personal Property Mobile Home corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, April 21, 2016 meeting, with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

15.       Approved increasing the Marshes of Glynn Library (MOGL) FY16 revenue and travel expenditure budgets by $1,000 each for the Marshes of Glynn Libraries with funding to be provided by the Georgia Public Library Service.  (G. Mullis) (FC Vote: 3-0) REPORT

 

16.       Approved increasing the Recreation Department’s FY16 Blythe Island revenue and expenditures budget by $20,000 for bait purchases and sales at Blythe Island Regional Park (BIRP) with funding to be provided by the sale of bait revenue in the Accommodations Excise Tax Fund.  (J. Powell) (FC Vote: 3-0) REPORT

 

17.       Adopted the Resolution amending the FY15/16 budget.  (A. Miller) (FC Vote: 3-0) REPORT Resolution #R-25-16

 

18.       Approved the personnel contracts with the University System of Georgia’s (UGA) Cooperative Extension Office to extend the contracts of one County Ag Agent, one County Extension Associate, and one Cooperative Extension Coordinator through June 30, 2017, with funding to be provided by the FY 17 GA Extension Operating Budget with recommendations made by the County Manager and subject to approval by the County Attorney’s Office.  (A. Ours) (FC Vote: 3-0) REPORT

 

19.       Approved FY17 appropriation of $498,402 and authorized the execution of the FY17 contract with the Brunswick Judicial Circuit Public Defender.  (T. Miller) (FC Vote: 3-0) REPORT

 

20.       Awarded the bid to the lowest responsive and responsible bidder, Jamestown Advanced Products, in the amount of $29,456 for the purchase of 97 ADA picnic tables, 4 plastic coated picnic tables, 5 grills, and 3 park benches for Blythe Island Regional Park (BIRP) with funding to be provided by the Blythe Island Regional Park FY16 operating budget.  (J. Powell) (FC Vote: 3-0) REPORT

 

21.       Awarded the bid to Taser International, Inc. for the purchase of 120 body cameras and 76 in-car wireless body camera activation devices in the amount of $69,843.92 with funding to be provided from the Communities of Coastal Foundation grant donation in the amount of $53,181.50 and $16,663 from the FY16 Capital Budget.  (M. Doering) (FC Vote: 3-0) REPORT

 

22.       Approved the 2nd year option for ground maintenance services to Creative Landscapes, with funding to be provided from the Recreation, Facilities Maintenance, and Fire Department’s FY17 Operating Budgets.  (D. Austin) (FC Vote: 3-0) REPORT

 

23.       Approved a contract for the East Beach Causeway Bridge Repair to Allen & Graham, Inc. of Brunswick Ga, the lowest responsive and responsible bidder, in the amount of $27,440 with to be provided by the FY16 Capital Projects Fund.  (D. Austin) (FC Vote: 3-0) REPORT

 

24.       Approved the allocation of $30,000 from SPLOST 5 (Public Works Compound) remaining funds to complete the Information Technologies (IT) build out for the H building for Traffic Safety and Public Works Administration. (D. Austin) (FC Vote: 3-0) REPORT

 

25.       Exercised the option to waive the technicality and accept the revised bid bond after the opening of the bids and awarded a contract for the Striping and Pavement Marking of Various County Roads to Roadside Specialties, LLC of Blackshear, Georgia, the lowest responsive and responsible bidder, in an amount not to exceed $100,000 with funding to be provided by the FY16 General Fund.  (D. Austin) (FC Vote: 3-0) REPORT

 

26.       Approved the extension of the Contract for Services with the Emergency Communications Network (ECN) (CodeRed) to provide for the communication of essential information to ensure the safety and preparedness of citizens during threatening situations with funding to be provided by the FY 17 E911 budget.  (S. Usher) (FC Vote: 3-0) REPORT

 

27.       Awarded the bid to The Greenery, Inc. for the courthouse irrigation system installation project in the amount of $30,875 with funding to be provided by the FY16 Public Works Capital budget.  (D. Hainley) (FC Vote: 3-0) REPORT

 

28.       Authorized the Recreation Department to advertise a public hearing to establish a fee of $25 and begin rental of the new deck area at the Neptune Park Fun Zone.  (J. Powell) (FC Vote: 3-0) REPORT

 

29.       Declared the mobile home at Blythe Island Regional Park surplus; authorized staff to obtain an appraisal with funding to be provided by the FY16 BIRP Operating Budget; and approved placing the mobile home on the public surplus website with a minimum bid determined by the appraisal.   (J. Powell) (FC Vote: 3-0) REPORT

 

30.       Approved a budget amendment to use $20,000 from the DATE Fund fund balance to be transferred to the Drug Court Scholarship Fund.  (S. Kelley) (FC Vote: 3-0) REPORT

 

 

 

CONSENT AGENDA – Personnel Committee

 

31.       Approved the reclassification of the Facilities Maintenance Supervisor (Grade 17) position in Public Works to a Public Works Division Manager (Grade 19) and awarded the incumbent a 5% increase in pay as required by the Glynn County Personnel Policy (PC Vote 2-0) REPORT

 

32.       Approved the reclassification of the Network Engineer job from Grade 28 to Grade 30 and awarded the incumbent a 5% increase in pay as required by the Glynn County Personnel Policy (PC Vote 2-0) REPORT

 

33.       Approved the partnership with the College of Coastal Georgia through its “Leveraging Educational Attainment through Partnerships” (LEAP) Program (PC Vote 2-0) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Booker to approve all items on the consent agenda with the exception of items 4 and 5, which were removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

4.         Approve the Second Amendment to Sublease Agreement between the Brunswick and Glynn County Development Authority and Stambaugh Aviation Properties, LLC. REPORT

            This item was removed from the consent agenda at the request of Commissioner Stambaugh.

 

This item was removed from the consent agenda to allow Commissioner Stambaugh to abstain from the vote.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Booker to approve recognizing the Second Amendment to the Sublease Agreement between the Development Authority and Stambaugh Aviation Properties, LLC. The motion carried 6-0-1 with Commissioner Stambaugh abstaining.

 

5.         Adopt a Resolution providing for the assessment and collection of an ad valorem tax in an amount sufficient to pay the principal of and interest on the Glynn County Board of Education’s General Obligation Sales Tax Bonds to be issued in the aggregate principal amount not to exceed $43,600,000. This resolution provides for the assessment and collection of an annual tax if required to pay the debt service on the bonds in order to comply with Georgia law, but the Education Special Purpose Local Option Sales Tax (ESPLOST) is expected to pay the principal and interest on the debt.  REPORT This item was removed from the consent agenda at the request of Commissioner Provenzano.

 

County Attorney Aaron Mumford advised that the Board of Education is issuing bonds in connection with its ESPLOST. The Board of Education anticipates the ESPLOST will be sufficient to pay the bonds, however, Georgia law requires that, because the Board of Education can’t collect taxes, the county commission adopt a resolution agreeing to collect taxes on behalf of the Board of Education to pay off the debt if needed.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Brunson to adopt the resolution. The motion carried unanimously.  Resolution #R-22-16

 

GENERAL BUSINESS

 

34.       Consider adoption of an ordinance amendment revising Section 2-11-13 and adding Section 2-11-16.1 regarding items left unattended on the beaches of St Simons Island between the hours of 9:00 p.m. and 7:00 a.m.  REPORT

 

This ordinance allows staff to remove any discarded or abandoned items left on the beach.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Stambaugh to adopt an ordinance amendment revising Section 2-11-13 and adding Section 2-11-16.1. The motion carried unanimously.  Ordinance #O-2016-09

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned a 7:45 p.m.

 

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

 

_____________________________

Cindee S. Overstreet, Clerk