MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, APRIL 21, 2016 AT 6:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Michael Browning, Vice Chairman, District 1

Dale Provenzano, Commissioner, District 2

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD - No one signed up to speak during the public comment period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 1.1 to the published agenda. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 14.1 to the published agenda. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 14.2 to the published agenda. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to defer item 47. The motion carried unanimously.

 

1.         Presented a proclamation recognizing the Brunswick Job Corps Basketball Team for winning the Job Corps National Championship.

 

Point of Privilege

 

Terri Karvunis extended an invitation to the National Day of Prayer Celebration May 5th on Jekyll Island.

 

1.1       Received the Year-to-Date (YTD) Financial Report. (T. Miller)  REPORT

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of a 2016 alcoholic beverage license for Quick Stop Meat Market, 3810 Norwich Street, Brunswick, GA. The license is to sell malt beverages and wine not for consumption on premises of a grocery store. Sunday sales permitted. Anish Patel, licensee. (Occupation Tax/Chief Doering) REPORT

 

Anish Patel, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment and Raj Patel said he felt the property was too close to the church. Community Development Director David Hainley responded that the church property was zoned Highway Commercial (HC). The ordinance allows the sale of alcohol with 200 yards of a church if the church is in HC zoning.

Commissioner Booker recommended denial as he felt there were enough businesses selling alcohol in the area.

 

A motion was made by Commissioner Browning and seconded by Commissioner Provenzano to approve the issuance of the license for Quick Stop Meat Market. The vote was 3-3-1 with Commissioner Stambaugh, Commissioner Booker, Commissioner Coleman opposed and Commissioner Brunson abstaining. The motion failed for lack of majority vote.

 

3.         Consider the issuance of a 2016 alcoholic beverage license for RREMC (Denny’s), 370 Millennium Blvd, Brunswick, GA.  The license is to sell distilled spirits, malt beverages and wine for consumption on premises of a restaurant. Sunday sales permitted. Robin Morgan, licensee. (Occupation Tax/Chief Doering) REPORT

 

The applicant withdrew this application before the meeting; therefore, it was not considered by the Board.

 

PUBLIC HEARING – Land Use

 

4.         CUP3160 – Vansh Corner Store - Consider a request for a conditional use permit for an automobile service station at 310 Old Jesup Road. The property is zoned Local Commercial (LC) and is located at the corner of Old Jesup Road and Community Road.  Parcel ID: 03-17533 Applicant: Tyler Carver, agent, for Vansh Trading, Inc., applicant and owner.   (D. Hainley) REPORT

 

Community Development Director David Hainley reported this request was to allow a gas station that would be an add-on to the existing convenience store. There was a service station on this property at one time, but that portion of the business was abandoned and the pumps, the underground tanks, and canopy were demolished. LC zoning allows for automobile service stations as a conditional use provided that all pumps are set back at least fifteen feet from right-of-way line of all abutting streets and paved parking and/or service areas are separated from adjoining residential properties by a suitable planting screen, fence, or wall at least six feet in height above finished grade.

                The Mainland Planning Commission and staff recommended approval.

                This item was opened for public comment and Julian Smith spoke in favor of the application.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Provenzano to approve CUP3160. The motion carried unanimously. Resolution #R-17-16

 

CONSENT AGENDA – General Business

 

5.         Approved the minutes of the special called meeting held April 8, 2016, as well as the minutes of the regular meeting held April 7, 2016, subject to any necessary corrections.  (C. Overstreet)

 

6.         WSV3224 Eula Lee Road - Approved a request to utilize individual water and sewer facilities, as outlined in Section 606.1 of the Glynn County Subdivision Regulations, for a parcel that is intended to be subdivided. The closest water and sewer connections are located more than 400 feet from this property. There is also a canal at the rear of the property that makes connection to the public water line significantly more expensive. Parcel ID: 03-05891. Hilda Tillman, applicant and owner.  (D. Hainley) REPORT  Resolution #R-18-16

 

7.         Approved the  Underground Easement for a distribution line constructed, operated and maintained by Georgia Power Company to be granted by Glynn County and the Brunswick and Glynn County Development Authority at 115 Terminal Drive, St. Simons Island, Georgia (Golden Isles FBO, Inc.). REPORT

 

8.         Approved the Underground Easement for a distribution line constructed, operated and maintained by Georgia Power Company to be granted by Glynn County and the Brunswick and Glynn County Development Authority at 735 Skylane Road, St. Simons Island, Georgia (Sky Lane Shops).  REPORT

 

9.         Approve a request from the Glynn County Airport Commission for public safety, emergency response, and other assistance at the 2016 Air Show at the Brunswick Golden Isles Airport and authorize the use as deemed appropriate and necessary by the County Manager.  (A. Ours)

This item was removed from the consent agenda for discussion.

 

10.       Approved participating in the Georgia Emergency Management Agency (GEMA) Homeland Security Statewide Mutual Aid and Assistance Agreement. (J Wiggins) REPORT

 

11.       Recognized the First Amendment to the Sublease Agreement dated July 22, 1998, between the Glynn County Development Authority and the former Bellsouth Personal Communications, Inc., now New Cingular Wireless PCS (successor by merger) for 3,000 square feet of property at the McKinnon St. Simons Island Airport. The agreement is extended to May 25, 2043. The rental amount is $17,443.92 per year. This sublease was first recognized by the Glynn County Board of Commissioners on August 20, 1998. REPORT

 

12.       Appointed of Jack Kilgore to the Board of Governors of the Brunswick and Glynn County Development Authority to fill the unexpired term of Susan Eastin (who resigned effective February 2, 2016), beginning on the date he takes his oath after his appointment, and ending the later of July 31, 2017, or until his successor is appointed. REPORT  Resolution #R-19-16

 

13.       Approved changing the hours of operation at the Neptune Park Fun Zone. REPORT

 

14.       Approved an Encroachment Agreement with Tony and Elizabeth Townley for property located at 4202 11th Street, East Beach, St. Simons Island allowing a portion of a pool deck in unopened Dixon Drive. REPORT

 

14.1.    Adopted a resolution authorizing the State Court Judge to contract with a private company, CSRA Probation Services, Inc., for the provision of misdemeanor probation services.  REPORT Resolution #R-20-16

 

14.2.    PV2870 - Approved a request to vacate the plat for lot 38 of Dune Cottages at Ocean Forest, recorded October 1, 2009. This application would vacate one lot in the Dune Cottages at Ocean Forest development. Parcel ID 05-01313; Bobby Shupe, agent for Sea Island Acquisition, LLC.  REPORT

 

CONSENT AGENDA – Finance Committee

 

15.       Approved the amendments to the Vehicle Assignment & Use Policy - Travel Allowance to include positions that have been authorized by the County Manager. (V. McClinton) (FC Vote: 3-0) REPORT

 

16.       Declared certain unusable items as surplus and approved disposing of these items in the best interest of the County.  (T. Miller) (FC Vote: 3-0) REPORT

 

17.       Authorized the Recreation Department to advertise and solicit quotes for a concession vendor at Blythe Island Regional Park (BIRP) with a minimum bid amount of $1,000 for the base year and 2 option years and a financial review at the end of year one the period of May 1, 2016 through September 30, 2016.  (M. Herndon) (FC Vote: 3-0) REPORT

 

18.       Authorized the Finance Department to advertise a public hearing to increase the ATM per transaction surcharge from $2.50 to $3.00 and to increase the FY16 ATM Operating Budget revenue and expenditures in the amount of $3,000.  (V. McClinton) (FC Vote: 3-0) REPORT

 

19.       Authorized the Recreation Department to advertise a public hearing to establish a fee and begin rental of the Ballard Gym for events and activities.  (M. Herndon) (FC Vote: 3-0) REPORT

 

20.       Authorized the Recreation Department to advertise a public hearing to establish new fees at Blythe Island Regional Park.  (M. Herndon) (FC Vote: 3-0) REPORT

 

21.       Retired Police Service Dog Edy and allowed his previous handler, Ofc Chris Hatcher, to adopt him at a purchase of $1.00 with the condition that he has PSD Edy neutered within 60 days of adoption and allowed the police department to replace PSD Edy and increased the police department’s FY 15/16 revenue and expenditure budget by $11,000 with funding to be provided by the Police Seizure Fund fund balance.  (M. Doering) (FC Vote: 3-0) REPORT

 

22.       Accepted the settlement offer for Public Works unit 2746, a Ford F-150 in the amount of $23,717.25, increase the revenue and expenditure budgets in the Capital Project Fund in the amount of $23,717 and authorized the purchase of a replacement Chevrolet 1500 Silverado pickup truck.  (K. Strickland) (FC Vote: 3-0) REPORT

 

23.       Authorized the write-off of uncollectible receivables for disallowed grant expenditures and increase the budget for Bad Debt Expense with funding to be provided by the County Manager’s Contingency in the amount of $3,651.  (T. Miller) (FC Vote: 3-0) REPORT

 

24.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, October 15, 2015, meeting with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT

 

25.       Approved the Personal Property corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, February 18, 2016 meeting with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT

 

26.       Approved the Personal Property corrections and Pre-Billed Mobile to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, March 3, 2016 meeting with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT

 

27.       Authorized a revenue and expenditure increase in the amount of $7,024 for the Marshes of Glynn Libraries (MOGL) with the funding to be provided by the Georgia Public Library Service.  (G. Mullis) (FC Vote: 3-0) REPORT

 

28.       Established the FY16 Capital Projects Fund – Bond budget by increasing expenditures in the amount of $15,023,249 for the Series 2015 A&B bonds (QECB Energy and Airport) with funding to be provided by Capital Projects Fund – Bond fund balance.  (T. Miller) (FC Vote: 3-0) REPORT

 

29.       Accepted the grant funded by the Georgia Recreation and Park Association (GRPA) for the Glynn Kids Running Club and amended the Recreation Department FY16 Budget revenue and expenditures budget by $1,000.  (M. Herndon) (FC Vote: 2-1) REPORT

 

30.       Accepted the grant from the Hello Goodbuy Outreach Program and increase the Parks and Recreation FY16 athletic program revenue and expenditures budget by $2,000 each to purchase athletic equipment.  (T. Miller) (FC Vote: 3-0) REPORT

 

31.       Authorized the submittal of grant application documents authorizing the Glynn County Juvenile Court to accept a grant from the Georgia Department of Human Services through the Promoting Safe and Stable Families (PSSF) program for the FY 2017 Juvenile Court/KidsNet Glynn grant  (T. Miller)  (FC Vote: 3-0) REPORT

 

32.       Approved the submittal of a letter of interest to the Georgia Department of Economic Development officially requesting a Tourism Product Development Resource Team for the purpose of identifying potential tourism projects in Glynn County with a central focus on African American Heritage.  (T. Miller) (FC Vote: 3-0) REPORT replica of The Wanderer slave ship.

33.       Amended the FY16 Detention Center budget for medical services in the amount of $233,040 and pharmacy in the amount of $144,450 with funding provided by the General Fund fund balance.  (N. Jump) (FC Vote: 3-0) REPORT

 

34.       Approved increasing the Superior Court Fines/Penalties revenue and Petit Jury Fees expenditures by $50,000 each.  (T. Miller) (FC Vote: 3-0) REPORT

 

35.       Approved the Independent Contractor Agreement between Glynn County and Janice Tyler, the Blythe Island Regional Park (BIRP) Campground Host, for thirty hours per week of work in the park in lieu of paying campsite rental fees.   (M. Herndon) (FC Vote: 3-0) REPORT 

 

36.       Approved the first option year of the Concession License Agreement with Timothy Holder and TNR Investments dba Sunset Slush of SSI at the Coast Guard Concession Facility from May 1, 2016 to September 30, 2016, in the amount of $5,000.  (M. Herndon) (FC Vote: 3-0) REPORT

 

37.       Approved the Concession License Agreement with St. Simons Sweets, LLC as the concession operator at Massengale Park concession site #1 from May 1, 2016 through September 30, 2016 in the total amount of $3,200. (M. Herndon) (FC Vote: 3-0) REPORT

 

38.       Approved the Concession License Agreement with Brunswick Boiled Peanuts as the concession operator at Massengale Park concession Site #2 in the total amount of $1,000 from May 1, 2016 through September 30, 2016. (M. Herndon) (FC Vote: 3-0) REPORT

           

39.       Approved the amended Concession License Agreement with The Fendig Company, LLC dba Cap’s Place as the concession operator at the Neptune Park Fun Zone for the amount of $5,000 for the first renewal extension.  (M. Herndon) (FC Vote: 3-0) REPORT

 

40.       Accepted the bid from Commtech Communications, LLC for the installation of six cameras and supporting hardware at North Glynn Recreation Complex basketball courts, tennis courts, and lake parking area, in the amount of $21,408 with funding to be provided by the FY16 Information Technology Capital Budget.  (D. West) (FC Vote: 3-0) REPORT

 

41.       Approved Change Order #1 to the Motorola contract amending the project scope for the P25 Radio System Conversion of the Joint Public Safety Complex (JPSCD) radio system with no changes to project cost. (J. Catron) (FC Vote: 3-0) REPORT

 

42.       Approved the issuance of a purchase order with Harris Computer Systems for the eGovern system at a cost of $93,000 with funding provided by the FY16 Information Technology Capital Budget.  (J. Catron) (FC Vote: 3-0) REPORT

 

43.       Exercised the first option year for the July 4, 2016, fireworks show to J&M Displays for $35,000 with funding to be provided by the FY16 Operating Budget.  (R. Jordan) (FC Vote: 3-0) REPORT

 

44.       Exercised the second option year with Ceres, Inc. for debris removal and disposal services should such services be needed following an event resulting in large quantities of debris.  (D. Austin) (FC Vote: 3-0) REPORT

 

45.       Exercised the third year option for collection of commercial solid waste at County buildings and parks effective July 1, 2016, to Republic Services of Georgia d/b/a Southland Waste Systems at a projected cost of $100,241.68 with funding to be provided by the FY17 Operating Budgets.  (D. Austin) (FC Vote: 3-0) REPORT

 

46.       Approved the contract with the Georgia Department of Transportation (GDOT) for the mowing of rights-of-way and litter pickup on 22.23 miles of state routes in Glynn County at a reimbursement rate of $2,625 per mile per year for a total annual reimbursement of $58,353.75.  (D. Austin) (FC Vote: 3-0) REPORT    maintenance reimbursement of state highways

47.       Approved the contract with the Department of Corrections for three work details at a cost of $39,500 per year per detail effective July 1, 2016, at a total contract cost of $118,500 with funding from the Public Works FY17 Operating Budget, subject to review and approval of the County Attorney.  (D. Austin) (FC Vote: 3-0) REPORT

 

48.       Exercised the third year option for right-of-way mowing and landscaping services to a) Coastal Landscape and Design for Demere/Frederica Roundabout (Task 1) and the Frederica/Lawrence Roundabout (Task 2) in the amount of $13,310 (an increase of $261); and, b) Creative Landscape for Sea Island Road-Demere to Frederica (Task 3) and Lawrence Road Roundabout to Hampton Point (Task 4) in the amount of $24,200 (an increase of $300), in the total amount of $37,510 with funding from the FY17 Public Works operating budget effective July 1, 2016.  (D. Austin) (FC Vote: 3-0) REPORT

 

49.       Approved an increase of the purchase order to Dogwood Construction Group, Inc. for additional electrical services for the Maritime Center Historic Coast Guard Station Remodel in the amount of $9,280 with funding provided by Accommodation Excise Tax Fund fund balance.  (D. Austin) (FC Vote: 3-0) REPORT 

 

50.       Approved an increase of the purchase order to Dogwood Construction Group, Inc. for repair of wood rot at the Maritime Center Historic Coast Guard Station in the amount of $13,350 with funding to be provided by Capital Projects Fund fund balance.  (D. Austin) (FC Vote: 3-0) REPORT

 

51.       Approved the purchase of a 2016 Ford F150 with an animal transport unit from Allan Vigil Ford-Lincoln, off the state government contract, with funding of $37,255 provided by the FY16 Capital Projects Fund.  (J. Powell) (FC Vote: 3-0) REPORT

 

52.       Accepted the bid from Swindell Construction Company, Inc. for the Harrington Park Project in the amount of $334,590 with funding to be provided by SPLOST 5. The construction of the park will include a pond overlook, parking, trails, etc. (D. Hainley) (FC Vote: 3-0) REPORT 

 

53.       Awarded the bid to The Greenery, Inc. for the Gateway Landscaping Project, planting 11,000 square feet of plants and oaks on Kings Way on St. Simons Island in the amount of $93,624.02 consisting of the base bid for Area 1 and the alternate bid for Area 2 with funding to be provided by the FY16 Public Works operating budget.  (D. Hainley) (FC Vote: 3-0) REPORT

 

54.       Approved the purchase of one SUV for the Sheriff’s Office at a cost not to exceed $21,180.55 with funding provided by the Capital Projects Fund.  (N. Jump) (FC Vote: 3-0) REPORT

 

55.       Approved the contract with Keep Golden Isles Beautiful (KGIB) for an initial one year contract with an option to renew annually for three (3) additional years in an annual amount of $51,924 with funding to be provided by the FY17 Operating Budget.  (D. Hainley) (FC Vote: 3-0) REPORT

 

56.       Approved the purchase of 1,200 square feet of concrete pad area around the pool at Neptune Pool from A& M Builders in the amount of $20,085 with funding to be provided by SPLOST 4 – SSI Sports Complex Improvements.  (J. Powell) (FC Vote: 3-0) REPORT

 

57.       Accepted the settlement offer for Police Department unit 2574, a Ford Fusion in the amount of $8,779.16.  (K. Strickland) (FC Vote: 3-0) REPORT

 

58.       Accepted the grant from the Petco Foundation and increase the Animal Control’s FY16 revenue and expenditures budget by $25,000 each.  (T. Miller) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Provenzano to approve all items on the consent agenda with the exception of item 9, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION

 

9.         Approve a request from the Glynn County Airport Commission for public safety, emergency response, and other assistance at the 2016 Air Show at the Brunswick Golden Isles Airport and authorize the use as deemed appropriate and necessary by the County Manager.  (A. Ours) This item was removed from the consent agenda for discussion.

 

Commissioner Stambaugh announced the air show will take place in October. It is estimated 75,000 to 100,000 people will attend.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Brunson to approve the request and authorize the use of county resources as deemed appropriate. The motion carried unanimously.

 

Point of Privilege

The Board recognized County Attorney Aaron Mumford’s daughter, Maggie Mumford, who was Satilla Marsh Elementary School’s Golden Rule Award recipient.

                                                                                                                      

GENERAL BUSINESS

 

59.       Consider authorizing staff to proceed with preparing a contract with Georgia Power to provide and install pedestrian level lighting in the Canal Crossing shopping area with funding of $123,000 provided by the committed funds for the Canal Road Improvements and the monthly lease amount to be provided by the subsequent years’ operating budgets.  (D. Hainley) REPORT

 

Chairman Strickland reported John Callaway, the developer of Canal Crossing, has agreed to contribute $50,000 toward this project.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Booker to authorize the preparation of the contract. The motion carried unanimously.

 

60.       Consider authorizing change order #5 to the East Coast Construction contract for construction of sidewalks within the Canal Crossing project area. The cost is $58,185 with funding from the fund balance previously committed for the Canal Road project. (D. Hainley) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Provenzano to approve change order #5. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to adjourn to executive session to discuss pending litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Stambaugh to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Stambaugh to approve the County Attorney’s recommendation regarding pending litigation. The motion carried unanimously.

 

 

There being no further business, the meeting was adjourned a 7:00 p.m.

 

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk