MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, FEBRUARY 18, 2016 AT 6:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Michael Browning, Vice Chairman, District 1

Dale Provenzano, Commissioner, District 2

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD

James Mowatt spoke regarding offshore drilling and seismic blasts.

Monica Smith spoke regarding properties she felt was improperly zoned.

Jeff Kilgore spoke regarding the Ethics Ordinance as it applies to the Islands Planning Commission.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 6.1 to the consent agenda to approve the addition of nine detention officers as discussed by the Board and the Sheriff at the February 16, 2016, work session. The motion carried unanimously.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to add item 6.2 to the consent agenda to approve the amended Cost Reimbursement Specialized Services Agreement allowing the Georgia Tech Research Corporation to conduct a fiscal analysis of the affects the proposed incorporation of St. Simons will have on Glynn County and the City of Brunswick. Funding in the amount of $43,643 will be provided by the General Fund fund balance.  This amendment adds the additional services addressed by the Board at its February 16, 2016, work session, but does not increase the cost of the service. The motion carried unanimously.

 

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the issuance of a 2016 alcoholic beverage license for Island Jerk Shack, 5719 Altama Ave, Brunswick, GA. The license is to sell distilled spirits, malt beverage and wine for consumption on premises. Sunday sales permitted. Lorna Williams, licensee. (Occupation Tax/Chief Doering)  REPORT

 

Lorna Williams, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to approve the alcoholic beverage license for Island Jerk Shack. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

2.         ZM3126 The Lucas Building - Consider a request to rezone lot 4 of Sea Marsh Professional Site from OC (Office Commercial) to PD (Planned Development). This lot is located at 301 Sea Island Road, approximately 900 feet east of its intersection with Frederica Road. Parcel ID: 04-14404. Austin E. Catts with Catts and Brooks LLC., agent for Lucas Properties Holdings, LLC, applicant. (D Hainley) REPORT

 

Chairman Strickland announced that this item would be remanded back to the Islands Planning Commission to conduct another public hearing.  He said the Board of Commissioners was not taking a position either way on the recommendation made by the Islands Planning Commission, but rather, it had been recommended that it be remanded as a result of potential deficiencies in the notice of the public hearing that have come to our attention.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh that, due to potential deficiencies regarding notice of the public hearing conducted on January 19, 2016, ZM3126 be remanded to the Islands Planning Commission with instructions to conduct another public hearing at its meeting on March 15, 2016, and to return a recommendation to the Board of Commissioners for consideration at its meeting on March 17, 2016. The motion carried unanimously.

 

3.         ZM3153 Plumbroke Road - Consider a request to rezone seven (7) parcels at 2312 & 2314 Demere Road; 115, 117, 128, & 142 Plumbroke Road, and all additional undisclosed addresses on Plumbroke Road from MR (Medium Residential) to R-9 (One-Family Residential).  Parcel IDs: 04-02260; 04-02312; 04-02313; 04-02314; 04-14489; 04-14488; and04-02258. William Duncan, Orion Douglass, Mary Hicks, Robert Neal, Mary Wilson, Gloster & Celia Buchanan, owners. (D. Hainley) REPORT

 

Community Development Director David Hainley reported the purpose of the request was to provide a more appropriate density for a minor street. The street contains multiple residential lots, each having one (1) single-family residence on them. There are several properties that are undeveloped on this street and twenty-three (23) recorded lots of record on these properties. This zoning change will eliminate two-family dwellings, cluster dwellings, multi-family dwellings, golf courses, row house dwellings, and timeshares as permitted uses on this property; it will also increase the minimum lot square footage from 4,000 (cluster dwellings) / 6,000 (multi-family dwelling) / 8,000 (other uses) square feet to 9,000 square feet.

The proposed street is a minor street terminating in a cul-de-sac. This type of street is recommended to have 250 average daily trips (ADT) per standards set forth in the Institute of Transportation Engineers (ITE) manual. The existing lots will yield 210 ADT; and the undeveloped lots have the potential to yield a total of 270 ADT for single family residential use, which would exceed the recommended cap. The total number of trips increases exponentially when factoring in the potential for multi-family development on these properties with existing zoning.

Staff and the Islands Planning Commission recommended approval of the rezoning.

This item was opened for public hearing and Melinda White, on behalf of the applicant, spoke in favor of the rezoning. Julian Smith also spoke in favor of the application.  

 

A motion was made by Commissioner Brunson and seconded by Commissioner Coleman to approve rezoning application ZM3153 Plumbroke Road to change the zoning of the properties from MR to R-9. The motion carried unanimously.  Resolution #R-05-16

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the regular meeting held February 5, 2016, subject to any necessary corrections.  (C. Overstreet)

 

5.         WSV3193 Musgrove Plantation Caretakers Home (XS3188): Approved the issuance of a water and sewer variance, outlined in Section 606.1 of the Glynn County Subdivision Regulations, for the Musgrove Caretakers Home on a 1.048-acre parcel located on a private easement off of Village Drive.  The closest water and sewer connections are located more than 500 feet from this property. Parcel ID: 04-00216. Nicole Bayley with The Brenn Foundation, applicant and owner. (D. Hainley) REPORT  Resolution #R-06-16

 

6.         Approved the appointment of Markeisha Butler, Cheryl Britton, James Johnson, Edward Bland, and Patti Fort to serve on the Coastal Workforce Development Board (CWDB), formerly known as the Coastal Workforce Investment Board (CWIB). The reappointments were necessitated by the transition to the new Workforce Innovation and Opportunity Act. REPORT

 

6.1          Authorized the addition of nine detention officer positions to the Sheriff’s Office’s current year budget at an estimated cost of $145,748 with funding to be appropriated from the General Fund fund balance.  REPORT

 

6.2          Approved the amended Cost Reimbursement Specialized Services Agreement to allow the Georgia Tech Research Corporation to conduct a fiscal analysis of the affects the proposed incorporation of St. Simons will have on Glynn County and the City of Brunswick. Funding in the amount of $43,643 will be provided by the General Fund fund balance.  This adds additional services addressed by the Board at its February 16, 2016, work session, but does not increase the cost. REPORT

 

CONSENT AGENDA – Finance Committee

 

7.         Declared certain unusable items as surplus and approved disposing of these items in the best interest of the County.  (T. Miller) (FC Vote: 3-0) REPORT 

 

8.         Accepted the $53,244.76 donation from the Foundation of Coastal Georgia for the police department; amend the police department's FY 15/16 revenue and expenditures budget by $53,244.76, and authorize staff to advertise for invitations for bid for the purchase of 120 body cameras and 76 wireless vehicle body camera activation switches.  (M. Doering) (FC Vote: 3-0) REPORT

 

9.         Denied a request from Mr. Alan Leroy Sigler that penalties paid in the amount of $36.49 for his 2007 Mazda 2016 ad valorem taxes be refunded. (F. Dees) (FC Vote: 3-0) REPORT 

 

10.       Approved a request from Mr. Adam Cooperman that penalties paid in the amount of $319.50 for his 2015 Toyota Tundra 2016 ad valorem taxes be refunded. (F. Dees) (FC Vote: 3-0) REPORT

 

11.       Denied a request from Mr. Joseph Dragnac that penalties paid in the amount of $232.23 for his 2015 Honda Pilot 2015 ad valorem taxes be refunded. (F. Dees) (FC Vote: 3-0) REPORT

 

12.       Denied a request from Ms. Vivian Lee Edwards that penalties paid in the amount of $15.44 for her 2011 Chevrolet Equinox ad valorem taxes be refunded. (F. Dees) (FC Vote: 3-0) REPORT

 

13.       Approved the exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, January 7, 2016, meeting with clarification that this does not approve a tax refund.  (A. Lawson) (FC Vote: 3-0) REPORT

 

14.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, January 21, 2016 meeting with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT

 

15.       Adopted the Resolution to amend the FY15/16 Budget.  (A. Miller) (FC Vote: 3-0) REPORT Resolution #R-07-16

           

16.       Accepted the grant funded by the Georgia Trauma Care Network Commission and amend the Fire Department’s FY16 revenue and expenditures budget by $26,353.10.  (T. Miller) (FC Vote: 3-0) REPORT

 

17.       Amended the E911 Fund FY16 Budget to allow for the purchase of radio and telephone equipment recorders. (T. Miller) (FC Vote: 3-0) REPORT

 

18.       Authorized the budget amendment of $37,500 to increase revenues and expenditures in the FY16 operating budgets for the Fourth Street Landfill so the appropriate account can pay the costs of consulting and engineering services related to the 4th Street Landfill and further authorized staff to take actions necessary to apply for reimbursement of the funds at the appropriate time. (A. Ours) (FC Vote: 3-0) REPORT

 

19.       Exercised the 3rd year extension option with KRT, CPAs P.C., Savannah, Georgia, to conduct the annual County audit at a cost of $64,000 with funding to be provided in the FY17 budgets of funds receiving audit services.  (V. McClinton) (FC Vote: 3-0) REPORT

 

20.       Approved the renewal of a Subscriber Agreement for Westlaw Online Legal Research Services for the County Attorney’s Office. (A. Mumford) (FC Vote: 3-0)  REPORT

 

21.       Approved the new contract with Express Lubes of SE Ga, Inc (dba Express Lube & Car Wash) for car wash services. The new contract replaces the contract approved by the Board of Commissioners on September 17, 2015, and adds language explaining the services provided. Funding provided by the operating budgets of the departments utilizing the service.  (T. Miller) (FC Vote: 3-0)   REPORT

 

22.       Approved the purchase of the Frazier Built Ambulance through the HGB Contract with the State of Texas, in the amount of $229,700, which includes delivery, and with funding to be provided by the FY16 Capital Projects Fund budget in the amount of $225,000, and $4,700 to be provided by the Capital Projects Fund fund balance, contingent upon receipt of the approval letter of Frazer Built Ambulance being on the HGB list for approved bidders. (N. Mann) (FC Vote: 3-0) REPORT

 

23.       Approved the award of the bid for the Business Continuity/Disaster Recovery Plan development Request for Proposal (RFP) to Lurie, LLC, Minneapolis, MN, in the amount of $89,940 with funding to be provided by FY16 IT Operating Budget.  (J. Catron) (FC Vote: 3-0)   REPORT

 

24.       Approved the purchase of a recording system for the P25 radio system from Quality Recording Systems as a single source to ensure compatibility with the recorder installed in the Pate Building at a cost of $112,475.09 with funding from the FY16 JPSCD (E911) budget.  (J. Catron) (FC Vote: 3-0) REPORT

 

25.       Awarded the bid for the Americans with Disabilities Act (ADA) compliance of the Maritime Center Historic Coast Guard Station Remodel to the lowest responsive and responsible bidder, Dogwood Construction Group, Inc. of Wayne County, GA at a cost of $284,350 with funding to be provided by the Accommodation Excise Tax Fund fund balance.  (D. Austin) (FC Vote: 3-0) REPORT

 

26.       Awarded the bid for the Americans with Disabilities Act (ADA) compliance modifications of the Fun Zone to the lowest responsive and responsible bidder, A&M Builders and Erectors at a cost of $44,735 with funding to be provided by the FY16 ADA Capital Projects Fund budget.  (D. Austin) (FC Vote: .3-0) REPORT

 

27.       Waived the requirement of a Power of Attorney accompanying the bid bond with the submission of the proposal as a non-material technicality and make the award in the best interest of the County to the lowest responsive and responsible bidder United Grounds Maintenance of Glennville, GA, at a cost of $86,500 for the Historic Courthouse ADA modifications with funding to be provided by the FY16 ADA Capital Projects Fund budget. (D. Austin) (FC Vote: 3-0) REPORT

 

28.       Approved the addition of $800 to the $169,125 previously awarded for the Baldwin Tennis Courts on November 19, 2015, to facilitate the execution of the Purchase Order for the full amount of $169,925 with additional funding from the Capital Projects Fund fund balance.  (D. DeLoach) (FC Vote: 3-0) REPORT

 

29.       Authorize staff to install under contract two T1 communications circuits between Brunswick and Savannah at a cost of $2,120.50 per month with funding to be provided by the FY16 JPSCD Operating Budget.  (D. West) (FC Vote: 3-0) REPORT Staff requested this item be removed from the consent agenda.

 

30.       Authorized $22,867.85 in funds be made available to cover the cost of Worth Cables relocating the County owned fiber optic line in the project area with funding provided from the fund balance previously committed for the Canal Road project.   (P. Andrews) (FC Vote: 3-0) REPORT

 

31.       Approved rejecting all bids received from the Invitation for Bid (IFB) for picnic tables at the Blythe Island Regional Park and re-bid with the correct specifications.  (M. Herndon) (FC Vote: 3-0) REPORT

 

32.       Awarded a contract for the Bulk Fuel Delivery IFB, to Ocean Petroleum, Inc. with a $0.03172 cents per gallon markup on Regular - 87 Octane and $0.03567 cents per gallon mark up on #2 Low Sulfur, with funding to be provided by the FY16 and FY17 operating budgets.  (T. Miller) (FC Vote: 3-0)   REPORT

 

33.       Approved the annual subscription for Oil Price Information Service (OPIS) reporting services in the amount of $1,368 annually with funding to be provided by the Fleet FY16 operating budget.  (T. Miller) (FC Vote: 3-0) REPORT

 

34.       Authorized staff to seek an increase in the reimbursement rates provided by the Georgia Department of Transportation (GDOT) for right-of-way mowing of state routes.  (D. Austin) (FC Vote: 3-0) REPORT

 

35.       Authorized acceptance of two 2016 Georgia County Internship Program grants from the Association of County Commissioners of Georgia (ACCG) Civic Affairs Foundation totaling $4,346 which will allow the GIS and Information Technology Departments to hire two summer interns and to increase GIS and Information Technology revenue and expenditures budgets. (T. Miller) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Provenzano to approve all items on the consent agenda with the exception of item 29, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

29.       Authorize staff to install under contract two T1 communications circuits between Brunswick and Savannah at a cost of $2,120.50 per month with funding to be provided by the FY16 JPSCD Operating Budget.  (D. West) (FC Vote: 3-0) REPORT

 

Staff asked that approval of the contract be conditioned upon final review by the County Attorney’s office. As submitted, the contract was amenable to the County, but confirmation from AT&T had not yet been received.

 

A motion was made by Commissioner Browning and seconded by Commissioner Coleman to approve, subject to County Attorney review of the contract with AT&T. The motion carried unanimously.

 

GENERAL BUSINESS

 

36.       Consider authorizing Change Order #2 to the East Coast Asphalt, LLC contract for the Canal Road Improvements project with funding provided by JWSC and authorize a budget increase in revenues and expenditures.  REPORT

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Stambaugh to defer this item to the March 3, 2016, meeting. The motion carried unanimously.

 

37.       Consider awarding the bid for the Americans with Disabilities Act (ADA) compliance modifications to the Coast Guard Bathhouse to the lowest responsive and responsible bidder, United Grounds Maintenance Services, Inc. at a cost of $110,000 with funding to be provided by the FY16 ADA Capital Projects Fund budget in the amount of $49,387 and General Fund fund balance in the amount of $60,613. REPORT

 

Commissioner Stambaugh and Commissioner Provenzano were concerned the project would negatively impact beach visitors in March and April. The other alternative was to begin the work in August, but Commissioner Browning and Commissioner Brunson raised the point that the beach and park would also be heavily visited in August and September.

 

A motion was made by Commissioner Browning and seconded by Commissioner Brunson to award the bid. The motion carried 5-2 with Commissioner Stambaugh and Commissioner Provenzano opposed.

 

38.       Consider awarding the bid for the 2016 Local Maintenance & Improvement Grant (LMIG) Resurfacing and Restriping of County Roads to Seaboard Construction Company of Brunswick, Georgia, the lowest responsive and responsible bidder, in the amount $1,153,099.81 with funding from the FY16 Capital Projects Fund in the amount of $907,148.75 and $245,951 from General Fund fund balance. REPORT

 

Commissioner Stambaugh asked if there were alternatives to funding from the General Fund fund balance. Public Works Director Dave Austin replied the Public Works budget did not have that much available.

 

A motion was made by Commissioner Browning and seconded by Commissioner Booker to award the bid. The motion carried 6-1 with Commissioner Stambaugh opposed.

 

39.       Consider awarding the bid for the Tide Gate Replacement for King Creek at Kings Lane to the lowest responsive and responsible bidder, Dogwood Construction Group, Inc. at a cost of $181,230 with funding to be provided by the FY15/16 Capital Projects Fund budget. REPORT

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Stambaugh to award the bid. The motion carried unanimously.

 

40.       Consider adoption of resolution disclaiming any interest in a fifty (50) foot road, “proposed park and playground” and lot 13 “reserved for park or street” depicted on the plat of “Peterson’s subdivision, Sam Harris Tract,” Drawer No. 7, Number 241, Dated May 1, 1940 recorded in the Office of the Clerk of Superior Court, Glynn County, Georgia and authorize the Chairman to execute an associated Disclaimer of Interest in property which is on or about Plumbroke Road, St. Simons Island, Georgia.  REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Stambaugh to approve this item. The motion carried unanimously. Resolution #R-08-16

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned a 7:03 p.m.

 

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County, Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk