MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, NOVEMBER 19, 2015 AT 6:00 PM

 

PRESENT:                     Dale Provenzano, Chairman, District 2

Richard Strickland, Vice Chairman, District 3

Michael Browning, Commissioner, District 1

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD

Dr. Diane Bowen, Dick Moser, and Majorie Mathieu spoke regarding Mariners Landing.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Recognized Firefighter Todd Thompson, Glynn County Fire/EMS, for demonstrating exemplary strength and endurance as he carried a patient in need of medical assistance from atop the St. Simons Lighthouse on Saturday, November 7, 2015.  

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to add item 9.1 to the consent agenda approving the organizational chart and creating the Director of Community Services position, as discussed at the Board’s November 17, 2015, special called meeting. The motion carried unanimously.

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of a 2015 alcoholic beverage license to The Wee Pub, 267 Village at Glynn Place, Brunswick, GA. The license is to sell distilled spirits, malt beverages and wine for consumption on premises of a restaurant. Sunday sales permitted. George Kelley & Randall McGarvey, licensees. (Occupation Tax/Chief Doering) REPORT

 

Mr. Kelley and Mr. McGarvey, licensees, were present at the meeting as required by ordinance. Police Chief Matt Doering said the applicants met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

            A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to approve the issuance of a 2015 alcoholic beverage license to The Wee Pub. The motion carried unanimously.

 

3.         Consider the issuance of a 2015 alcoholic beverage license to Dollar General, 7188 New Jesup Hwy, Brunswick, GA. The license is to sell malt beverages and wine not for consumption on premises of a general retail store. Sunday sales permitted. Gregory Kellis, licensee. (Occupation Tax/Chief Doering) REPORT

 

The applicant was not present at the meeting, which is required by ordinance; therefore, this item was deferred.

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Brunson to defer this item to the Board’s December 3, 2015, meeting. The motion carried unanimously.

 

4.         Consider the transfer of licensee for the 2015 alcoholic beverage license issued to Wal-Mart, 150 Altama Connector, Brunswick, GA. The license is to sell malt beverages and wine not for consumption on premises of a grocery store. Sunday sales permitted. Gregory De’Lay, licensee. (Occupation Tax/Chief Doering) REPORT

 

Gregory De’Lay, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the issuance of a 2015 alcoholic beverage license to Wal-Mart. The motion carried unanimously.

 

5.         Consider the issuance of a 2015 alcoholic beverage license to That’s Italian Cucina e Pizzeria Napoletana, 118 Retreat Village, St Simons Island, GA. The license is to sell malt beverages and wine for consumption on premises of a restaurant. Sunday sales permitted. Daniel Rivera, licensee. (Occupation Tax/Chief Doering) REPORT

 

Daniel Rivera, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the issuance of a 2015 alcoholic beverage license to That’s Italian Cucina e Pizzeria Napoletana. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

6.         Approved the minutes of the regular meeting held November 5, 2015, subject to any necessary corrections.  (C. Overstreet)

 

7.         Rescinded the Board of Commissioners’ action taken September 3, 2015, renewing a contract with BlueCross BlueShield and PharmAvail for the provision of health insurance third party administrator services, stop loss insurance coverage, and prescription drugs and approved the renewal of these contracts with the following costs: $61.99 per employee per month for third party administrator services for an estimated annualized total of $493,936; $104.26 per employee per month for stop loss insurance coverage for an estimated annualized total of $830,744; and, $3.75 per claim for prescription drugs. (O. Reed) REPORT

 

8.        Approved the first amendment to the agreement approved by the Board on October 17, 2013, with Emergency Reporting, a trade name of Reporting Systems, Inc. (“RSI”), for records management system software for the Fire Department.  (J.E. Johnson) REPORT

 

9.         Approve sending letters thanking academic institutions and other community groups and businesses for their part in making the Georgia-Florida weekend a success. REPORT

                This item was removed from the consent agenda at the request of Commissioner Brunson.

 

9.1.      Approved the job description for the Director of Community Services position at a pay grade of 36 and revised organizational chart. REPORT

 

CONSENT AGENDA – Finance Committee

 

10.       Accepted the settlement offer for Police Department unit 2679, a Ford Taurus Interceptor, in the amount of $20,243.25. (K. Munoz-Strickland) (FC Vote: 2-0) REPORT

 

11.       Declared certain unusable items as surplus and approved disposing of these items in the best interest of the County. (A. Miller) (FC Vote: 2-0) REPORT

 

12.       Adopted the Resolution to amend the FY15/16 Budget. (A. Miller) (FC Vote: 2-0) REPORT

            Resolution #R-46-15

 

13.       Accepted the October 28, 2015, engagement letter with Stifel (formerly known as Merchant Capital) to allow Stifel to review and make recommendations for refinancing the 2010 bonds issued to Gateway Behavioral Services to fund the conversion of existing office space into treatment space for clients. (A. Ours) (FC Vote: 2-0) REPORT

 

14.       Authorized the transfer of $2,500 from the General Fund fund balance for the fees collected in prior fiscal years to be submitted from the Board of Elections budget to the Campaign Finance Commission. (T. Edwards) (FC Vote: 2-0) REPORT

 

15.       Denied a request from Leah Hall that penalties paid in the amount of $5.00 for her 2003 Chevrolet Suburban 2016 ad valorem taxes be refunded. (F. Dees) (FC Vote: 2-0) REPORT

 

16.       Denied a request from Mary Wimberly that penalties and interest paid in the amount of $1,593.58 on parcel #04-10766 for tax years 2011 and 2013 be refunded. (F. Dees) (FC Vote: 2-0) REPORT

 

17.       Denied a request from Travis Ostrom that penalties and interest paid in the amount of $3,320.91 on parcel #03-22620 for tax year 2013 be refunded. (F. Dees) (FC Vote: 2-0) REPORT

 

18.       Denied a request from Travis Ostrom that penalties and interest paid in the amount of $2,528.88 on parcel #03-21116 for tax year 2013 be refunded. (F. Dees) (FC Vote: 2-0) REPORT

 

19.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, October 1, 2015, meeting with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 2-0) REPORT

 

20.       Approved the purchase of the AFIX Tracker Gold System from AFIX Technologies, Inc., as the sole source vendor, in the amount of $37,000, with funding of $28,000 provided by the Capital Projects Fund and $9,000 provided by Seized Funds; and, approved the End User Agreement. (M. Doering) (FC Vote: 2-0) REPORT

 

21.       Awarded the bid for two (2), 2016 Ford Fusions for the Police Department to the lowest responsive vendor, Allan Vigil Ford, Morrow, GA, in the amount of $40,910 with funding provided by the Capital Projects Fund, and rejected all other bids for the animal control vehicle. (M. Doering) (FC Vote: 2-0) REPORT

 

22.       Approved the Product Sales Master Agreement with Insight for purchase of information technology products. (J. Catron) (FC Vote: 2-0) REPORT

 

23.       Approved the fourth (4th) option year of the contract with Republic Services of Georgia d/b/a Southland Waste Systems for the requested services effective January 1, 2016, at the Calendar Year 2016 pricing as bid with funding to be provided by the FY16 and FY17 Operating Budgets.  (D. Austin) (FC Vote: 2-0) REPORT

 

24.       Approved awarding a contract for Ocean Boulevard shoulder repair to Plant Improvements Company of Brunswick, Georgia, the lowest responsive and responsible bidder, in the amount of $323,754.48 with funding to be provided by SPLOST 5. (D. Austin) (FC Vote: 2-0) REPORT

 

25.       Awarded a contract for the Ballard sidewalk additions 2015 to Allen Owens Construction & Paving Company of Blackshear, Georgia, the lowest responsive and responsible bidder, in the amount of $27,528 with funding to be provided by the Capital Projects Fund. (D. Austin) (FC Vote: 2-0) REPORT

 

26.       Approved the issuance of a purchase order for one (1) 2016 Peterbilt model 337 Pac-Mac Model KBF-20H-HJ with TK1926 26 yard body knuckle boom loader from the Florida Sheriff’s Contract No. 15-13-0904 Spec #12 to Rush Truck Center, Lake City, FL. in the amount of $142,958 with $140,000 provided by the FY16 Solid Waste Collection Fund Capital Budget and $2,958 provided by the unrestricted portion of Net Position.  (D. Austin) (FC Vote: 2-0) REPORT

 

27.       Authorized the release of Request for Bids for Perry Lane Road and the Spur Improvements. (D. Hainley) (FC Vote: 2-0) REPORT

 

28.       Approved change orders #1 and #2 to revise the HVAC and lighting scopes of work for the Ameresco Energy Saving Performance Contract at no additional cost. (D. Austin) (FC Vote: 2-0) REPORT

 

29.       Approved an agreement with the USDA- APHIS- Wildlife Services to count the deer in the Blythe Island Regional Park and agreed to pay the not to exceed amount of $795. (D. Austin) (FC Vote: 2-0) REPORT

 

30.       Approved rejecting all bids and rebid the St. Simons Island Pier Rehab 2015 Project. (D. Austin) (FC Vote: 2-0) REPORT

 

31.       Authorized the issuance of a solicitation for four (4) fire pumpers and one (1) ladder truck. (H. Herndon) (FC Vote: 2-0) REPORT

 

CONSENT AGENDA – Pension Committee

 

32.       Approved the third year extension of the contract with Marshwinds Advisory Company for the provision of investment management services and with Synovus Trust Company for the provision of trustee/administration services. (PC Vote 9-0) REPORT

 

33.       Approved the first year extension of the contract with Nyhart for the provision of actuarial services. (PC Vote 9-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve all items on the consent agenda with the exception of item 9, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION

 

9.         Approve sending letters thanking academic institutions and other community groups and businesses for their part in making the Georgia-Florida weekend a success. REPORT

                This item was removed from the consent agenda at the request of Commissioner Brunson.

 

                                Commissioner Brunson made a revision to the draft letters.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Browning to approve sending the letters with the revisions. The motion carried unanimously.

 

 

GENERAL BUSINESS

 

34.       Consider canceling the submission of Requests for Proposals (RFP) for the provision of Emergency Medical Services (EMS) by a private company and continue the EMS services as currently operated. (A. Ours) (FC Vote: 2-0) REPORT

 

            A motion was made by Commissioner Brunson and seconded by Commissioner Stambaugh, Commissioner Booker, and Commissioner Browning to continue the EMS services as is currently operated and cancel the submission of the RFP. The motion carried unanimously.

 

35.       FP3097 Mariners Landing – Approve a final plat for a 125-lot subdivision on a 15.037-acre parcel located at the northwest intersection of Hamilton Road and Sea Island Road. The preliminary plat for this project was approved by the Islands Planning Commission at its regular meeting on November 18, 2014. Parcel ID: 04-01708. Gascoigne, LLC, applicant and owner. (D. Hainley) REPORT

 

           A motion was made by Commissioner Brunson and seconded by Commissioner Strickland to approve the final plat of Mariners Landing subject to approval of the plat and deed by the county attorney prior to being recorded. The motion carried unanimously.

 

36.      Approve a revocable encroachment agreement to permit the replacement of existing awnings due to natural wear and tear on the awning material at 504 Beachview Drive, approximately 100-feet southeast of its intersection with Mallery Street on St. Simons Island. Parcel ID: 04-04649.   Bob and Blake Merrill, applicants and owners. (D. Hainley) REPORT

 

            A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to approve the encroachment agreement. The motion carried unanimously.

 

37.       Consider awarding the bid for the demolition of the former Glynn County Detention Center, 1812 Newcastle Street, to the lowest responsive and responsible bidder, Florida Infrastructure, Inc. of Callahan, FL at a cost of $186,580 with funding to be provided by the General Fund fund balance.  (D. Austin) (FC Vote: 2-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to award the bid. The motion carried unanimously.

 

38.       Consider approving the second option year of the contract with Mosquito Control Services of Georgia for the provision of inspection, surveillance, chemical control, biological control, efficacy testing, and reporting effective January 1, 2016, at a yearly cost of $985,757 with funding to be provided by the FY16 and FY17 Operating Budgets. (D. Austin) (FC Vote: 2-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the second option year of the contract. The motion carried unanimously.

 

39.       Consider an amendment to the Glynn County Occupation Tax Ordinance, Chapter 2-6, Sections 2-6-2, 2-6-4, 2-6-8, 2-6-19, 2-6-20, 2-6-23, and 2-6-27, to amend references to “business license” and to provide for special provisions for certain professionals. (W. Worley) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the amendment to the Occupation Tax Ordinance. The motion carried unanimously. Ordinance #O-2015-22

 

40.       Consider awarding a contract for the Baldwin Park Tennis Courts Construction Project to McGarth Industries of Marietta, Georgia, the lowest responsive and responsible bidder, in the amount of $169,125 with funding to be provided by the Capital Projects Fund in the amount of $120,000 and the remaining $49,125 to be provided by the Capital Projects Fund fund balance. (D. Austin) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to award the contract. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting. 

 

There being no further business, the meeting adjourned at 7:17 p.m.

 

 

 

 

                                                                                                                                             

Dale Provenzano, Chairman

Board of Commissioners

Glynn County, Georgia

 

Attest:

 

 

                                                 

Cindee S. Overstreet, County Clerk