MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, JANUARY 21, 2016 AT 6:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Michael Browning, Vice Chairman, District 1

Dale Provenzano, Commissioner, District 2

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD No one signed up to speak during the public comment period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to add item 1.1 to the agenda to consider the alcoholic beverage license for Blackwater Grill, 260 Redfern Village, St. Simons Island, Ga. The motion carried unanimously.

 

A motion was made by Commissioner Browning and seconded by Commissioner Coleman to add item 28 to the agenda to consider approving a lease/purchase agreement for four pumpers and a ladder truck. The motion carried unanimously.

 

1.         Received the Year-to-Date (YTD) Financial Report.  (T. Miller)

 

1.1       Consider approval of the alcoholic beverage license transfer for Blackwater Grill, 260 Redfern Village, St. Simons Island, Ga. Joshua Veal, licensee. REPORT

 

                                The applicant was notified by staff to attend the meeting, but the public hearing advertisements and required background checks had not been conducted; therefore, the license could not be considered.

 

            A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to defer this item to the Board’s February 4, 2016, meeting. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

2.         Approved the minutes of the regular meeting held January 7, 2016, subject to any necessary corrections.  (C. Overstreet)

 

3.         Approved proceeding with the demolition of the unsafe structure(s) on the property located at 15 West Eighth Street (Parcel # 03-08288), owned by Russell Billingsley, administrator of the estate of Charlotte Sibley, and Christina Billingsley, as authorized by a court order dated December 8, 2015; and authorized the issuance of an execution against the owner and the property if the owner fails to pay the expenses of demolition within 30 days.  (J. Johnson) REPORT

 

4.         Approved the Aeronautical Sublease Agreement between the Brunswick and Glynn County Development Authority and W. King Sims for 21,418 square feet at the McKinnon St. Simons Island Airport. The lease expires October 31, 2045. REPORT

 

CONSENT AGENDA – Finance Committee

 

5.         Accepted payment from Christ Church in the amount of $11,798 and amend the FY16 revenue and expenditure budgets for said amount for a flashing crosswalk installation at 6329 Frederica Road. Christ Church will fund monthly electrical power costs. Glynn County will supervise installation and accept ownership and maintenance of the device. (D. Austin) (FC Vote: 3-0) REPORT

 

6.         Declared certain unusable items as surplus and approved disposing of these items in the best interest of the County. (T. Miller) (FC Vote: 3-0) REPORT

 

7.         Approved increasing the Fire Department’s FY16 Fire Safety Education Program revenue and expenditures budget by $770 each to accept a donation from Fred’s Super Dollar Stores for smoke detectors to be distributed via the Fire Department’s Guardian Angel Program. (T. Miller) (FC Vote: 3-0) REPORT

 

8.         Approved the corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, December 17, 2015, meeting with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

9.         Approved the budget adjustment of $277 for SPLOST 5 Water Line Expansion and transfer the funds to unallocated funds. The project consisted of construction of water line along Old CCC Road to complete the water quality maintenance loop for the Glynn County South Mainland water system. The project cost was budgeted at $873,554, but upon completion cost $873,277. (T. Miller) (FC Vote: 3-0) REPORT

 

10.       Amended the FY16 Sheriff’s Seized Funds expenditures budget by $900 with funding provided by the Sheriff Seizure Fund fund balance. (T. Miller) (FC Vote: 3-0) REPORT

 

11.       Approved the FY15 Criminal Justice Coordinating Council (CJCC) Supplemental Subgrant Award and amended the Glynn County Police Department’s Victims of Crime Act (VOCA) FY15 grant revenue and expenditures budget by $15,368. #C15-8-069 (T. Miller) (FC Vote: 3-0) REPORT

 

12.       Amended the FY16 budget to include the additional $787 that was received from participants in the Drug Court’s Pretrial Diversion Program for supervision fees. (T. Miller) (FC Vote: 3-0) REPORT

 

13.       Approved Supplemental Agreement #1 for the FY16 Brunswick Area Transportation Study (BATS) FHWA Metropolitan Planning Organization (MPO) Program Planning Services Contract between the Georgia Department of Transportation (GDOT) and Glynn County for funding in the amount of $313,170.68; increased revenues for the Transportation Planning Program by $181,194 and increased expenses by $163,563; also, decreased the use of fund balance by $17,631. Section 5303 PL000-0013-00-398 and PI Number 0013398 (D. Hainley) (FC Vote: 3-0) REPORT

 

14.       Accepted the Georgia Council for the Arts’ Vibrant Communities Grant to support the Music for the Marshes program and authorize a budget increase in revenues and expenditures in the amount of $1,125 for the libraries. (G. Mullis) (FC Vote: 3-0) REPORT

 

15.       Authorized a budget increase in revenues and expenditures in the amount of $2,898.57 in travel expenditures for the libraries with funding provided by the Georgia Public Library Service. (G. Mullis) (FC Vote: 3-0) REPORT

 

16.       Authorized staff to continue with the planning process of the Community Development Block Grant (CDBG) and Community HOME Improvement Process Grant (CHIP) and authorize the issuance of a solicitation for grant administration for both grants. (M. Hardin) (FC Vote: 3-0) REPORT

 

17.       Rejected the $51,820 bid from WatchGuard for the purchase of ten incar video camera systems for the police department. (M. Doering) (FC Vote: 3-0) REPORT

 

18.       Approved a lease agreement with Elections Systems & Software (ES&S) for the Balotar System to print ballots with the funding provided by the Board of Elections FY16 operating budget. (T. Edwards) (FC Vote: 3-0) REPORT

 

19.       Award the License/Excise Tax Revenue Audit and Consulting Services contract to PRA Government Services, LLC, d/b/a RDS for a contingency fee of 35% except the 911 fees which are at $17,500 per provider. Revenue Discovery Systems (RDS) will perform an audit of business licenses, accommodation excise tax (bed tax), alcoholic beverage licenses taxes, and 911 fees. Funding for the 911 fee audit will be provided by the E911 FY17 operating budget. (T. Miller) (FC Vote: 3-0) REPORT This item was removed from the consent agenda at the request of Commissioner Brunson.

 

20.       Approved an agreement with the Environmental Systems Research Institute, Inc. (ESRI) for Small Government ELA ArcMap training for GIS staff with funding of $3,185 provided by the GIS operating budget. (B. Nyers) (FC Vote: 3-0) REPORT

 

21.       Approved the third year option for elevator maintenance service with Atlantic Coast Elevator Company, Savannah, GA, with funding in the amount of $9,988.68, provided by the Facilities Management Department operating budget. (B. Mauney) (FC Vote: 3-0) REPORT

 

22.       Authorized Change Order #2 for the BRW Construction Group, LLC for work on the South Mainland Water Site Project ($6,391) and approve payment of the OREMC bill ($1,543.78) with a combined total of $7,934.80 to be funded from the SPLOST 4 line item set up to fund the South Mainland Water Site. This will close out all aspects of the Brookman elevated water tank and well project. (P. Andrews) (FC Vote: 3-0) REPORT

 

23.       Authorized staff to submit requests for proposals (RFPs) for the operation of the Neptune Park Fun Zone. (A. Ours) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Provenzano to approve all items on the consent agenda with the exception of item 19, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

19.       Awarded the License/Excise Tax Revenue Audit and Consulting Services contract to PRA Government Services, LLC, d/b/a RDS for a contingency fee of 35% except the 911 fees which are at $17,500 per provider. Revenue Discovery Systems (RDS) will perform an audit of business licenses, accommodation excise tax (bed tax), alcoholic beverage licenses taxes, and 911 fees. Funding for the 911 fee audit will be provided by the E911 FY17 operating budget. (T. Miller) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Brunson to defer this item to the Board’s February 4, 2016, meeting to allow RDS to submit the proposed contract. The motion carried unanimously.

 

GENERAL BUSINESS

 

24.       Consider approving a refund to Mr. Eric Lyons in the amount of $56 for a refund of his Occupational Tax. (D. Hainley) (FC Vote: 2-0-1) REPORT

 

The Board wanted to extend Mr. Lyons an opportunity to explain his request; however, he was not present at the meeting. This item was deferred to the next regular meeting.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Browning to defer this item to the Board’s February 4, 2016, meeting. The motion carried unanimously.

 

25.       Consider authorizing $21,865 in funds be made available for the continuation of the Minserv construction inspection services with funding to be provided from the fund balance previously committed for the Canal Road project. (P. Andrews) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to approve this item. The motion carried unanimously.

 

26.       Consider approving the following change orders for the East Coast Construction contract for the Canal Crossing at Canal Road project as follows: change order #1 is for disposal of unsuitable material and relocation of sewer lines with funding of $55,000 provided by the fund balance previously committed for the Canal Road project; change order #2 is for additional water and sewer infrastructure, subject to funding by the Joint Water & Sewer Commission (JWSC) per the MOU between Glynn County and the JWSC for this project; change order #3 in the amount of $87,019 is for installation of a 10x4 box culvert and additional driveway on the east side, subject to funding by Callaway Land Company. Approval of all items includes an increase in revenues and expenditures for the Canal Road Improvement Project. (P. Andrews) (FC Vote: 3-0) REPORT

 

                                County Engineer Paul Andrews reported the contractor did not have a final cost for the additional water and sewer infrastructure referenced in change order #2; therefore, change order #2 was not approved. Once the final costs are available staff will bring change order #2 back for consideration of approval.

 

            A motion was made by and seconded by to approve change order #1 and #3, but defer change order #2 until the cost is received and approved by the Joint Water and Sewer Commission. The motion carried unanimously.

 

27.       Consider approving change order #2 to the Lindsay Precast contract in the amount of $72,512 for the 10x4 box culvert to be installed at Canal Crossing by East Coast Construction (item 26 above), subject to funding by Callaway Land Development. Approval includes an increase in revenues and expenditures for the Canal Road Improvement Project. (P. Andrews) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to approve change order #2 to the Lindsay Precast contract for a box culvert to be installed at Canal Crossing. The motion carried unanimously.

 

28.       Consider approving a resolution authorizing the execution of a lease purchase agreement with the Association of County Commissioners of Georgia (ACCG) and other pertinent documents pertaining to the lease-purchase of four pumpers and a ladder truck; and, approve a budget amendment to increase revenues and expenditures by $2,507,817, and increase the Fire Fund fund balance and expenditures by $7,097. REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve the resolution. The motion carried unanimously. Resolution #R-04-16

 

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

There being no further business, the meeting was adjourned a 7:01 p.m.

 

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

 

_____________________________

Cindee S. Overstreet, Clerk