MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, OCTOBER 15, 2015 AT 6:00 PM

 

PRESENT:                     Dale Provenzano, Chairman, District 2

Richard Strickland, Vice Chairman, District 3

Michael Browning, Commissioner, District 1

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

Jonathan Waters spoke regarding the need for a traffic signal at the Home Depot/Golden Isles Plaza intersection.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Received the FY15 Financial Report - unaudited.  (T. Miller) REPORT

 

2.         Received the FY16 Year-to-Date (YTD) Financial Report.  (T. Miller) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to add item 26.1 to the published agenda to consider authoring an archaeological dig along the route of a proposed storm drainage pipe in Epworth. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to add item 26.2 to the published agenda to consider authorizing a fee waiver at Howard Coffin Park. The motion carried unanimously.

 

PUBLIC HEARING – Alcoholic Beverage License

 

3.         Consider the issuance of a 2015 alcoholic beverage license for A to Z Liquors, 217 Merchants Way, Brunswick, GA. The license is to sell distilled spirits, malt beverages and wine not for consumption on premises of a package store. Sunday sales permitted. Jignesh Patel, licensee. Note: Pankajkumar Patel is also licensed to sell at this location. (Occupation Tax/Chief Doering) REPORT

 

Jignesh Patel, licensee, was present at the meeting as required by ordinance. Assistant Police Chief Scott Trautz said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the issuance of a 2015 alcoholic beverage license for Jignesh Patel at A to Z Liquors. The motion carried unanimously.

 

4.         Consider the issuance of a 2015 alcoholic beverage license for Locos Grill & Pub, 2463 Demere Road, St Simons Island, GA. The license is to sell distilled spirits, malt beverages and wine for consumption on premises of a restaurant. Sunday sales permitted. Darryl Peck, licensee. (Occupation Tax/Chief Doering) REPORT

 

Darryl Peck, licensee, was present at the meeting as required by ordinance. Assistant Police Chief Scott Trautz said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to approve the issuance of a 2015 alcoholic beverage license for Darryl Peck at Locos. The motion carried unanimously.

 

5.         Consider the transfer of licensee of a 2015 alcoholic beverage license for RaceTrac #675, 450 Canal Street, Brunswick, GA. The license is to sell malt beverages and wine not for consumption on premises of a convenience store. Sunday sales permitted. Denise Bazemore, licensee. (Occupation Tax/Chief Doering) REPORT

 

Denise Bazemore, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment and Julian Smith spoke in favor of the application.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the issuance of a 2015 alcoholic beverage license for Denise Bazemore at RaceTrac. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

6.         TA3083 Consider an amendment to Sections 302 and 613 of the Zoning Ordinance of Glynn County, Georgia to require buffers along major, collector, and minor streets in some instances; to provide for standards for these buffers; to provide for definitions of certain terms; and for other purposes. REPORT

 

Community Development Director David Hainley reported the following:

Amendments to Section 302 add definitions for Major, Collector, and Minor Streets. Major Streets on St. Simons Island include, but are not limited to, Frederica Road, Demere Road, Lawrence Road, Sea Island Road, Kings Way, and Ocean Boulevard.  This amendment affects new subdivisions and site plan cases only.

Amendments to Section 613 require specific types of buffers at residential subdivisions, commercial developments, and industrial developments on St. Simons Island. It creates no new buffer types but uses existing buffer types in certain locations. For example, a Type E buffer will be required at commercial developments along major, collector, and minor streets on St. Simons Island. The Type E buffer has been increased in width from five to ten feet.  Type B buffers will be required at industrial developments along major, collector, and minor streets on St. Simons Island.  The amendment also provides relief for existing commercial development in place at the time of adoption if destroyed by an act of God.  This amendment affects new subdivision and site plan cases on the qualifying streets only.

                The Islands and Mainland Planning Commissions recommended approval of these amendments.

This item was opened for public comment and Preston Kirkendall and Julian Smith spoke regarding this item.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve TA3083. The motion carried unanimously. Ordinance #O-2015-16

 

7.         TA3127 Consider an amendment to Sections 706.4, 707.4 and 708.4 of the Zoning Ordinance of Glynn County, Georgia pertaining to townhouses in the general, medium, and high residential districts; to increase the minimum lot area, minimum lot width and minimum side yard for townhouse end units; to provide that no more than five contiguous townhouses shall be built in a row; and for other purposes. REPORT

 

Mr. Hainley reported this amendment changes the standards for townhouses on St. Simons Island to match those of the Resort Residential (RR) District.

The  Planning Commissions recommended approval of this amendment.

This item was opened for public comment and Julian Smith spoke regarding this item.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Stambaugh to approve this amendment. The motion carried unanimously. Ordinance #O-2015-17

 

8.         TA3128 Consider an amendment to Section 723.5 of the Zoning Ordinance of Glynn County, Georgia, pertaining to the planned development district; to clarify standards for districts where standards are not specified; and for other purposes.  REPORT

 

This amendment addresses a provision in the Planned Development (PD) District where there is no density specified then General Residential (GR) standards apply.

The Planning Commissions recommended approval. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Strickland to approve this amendment. The motion carried 6-0 with Commissioner Browning out of the room at the time of vote. Ordinance #O-2015-18

 

9.         TA3129 Consider an amendment to Section 904.3 of the Zoning Ordinance of Glynn County, Georgia, pertaining to applications for conditional and special use permits; to clarify the actions that may be taken by the planning commission and Board of Commissioners; and for other purposes.  REPORT

 

This amendment makes the Board of Commissioners the final approval authority for conditional use and special use permits, which is consistent with the law regarding zoning actions.

The Mainland Planning Commission recommended approval; the Islands Planning Commission recommended denial.

This item was opened for public comment and David Oleander and Julian Smith spoke regarding this item and item 10. Monica Smith and George Ragsdale spoke regarding this item as well.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve this amendment. The motion carried unanimously. Ordinance #O-2015-19

 

10.       TA3130 Consider an amendment to Section 1103 of the Zoning Ordinance of Glynn County, Georgia; to provide that final consideration of applications for a conditional use permit shall lie with the Board of Commissioners; and for other purposes. REPORT

 

This amendment makes the Board of Commissioners the final approval authority for conditional use permits, which is consistent with the law regarding zoning actions.

The Mainland Planning Commission recommended approval; the Islands Planning Commission recommended denial.

This item was opened for public comment and Julian Smith, Stan Kyker, and Evelyn Marshal spoke regarding this item.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve this amendment. The motion carried unanimously. Ordinance #O-2015-20

 

 

 

CONSENT AGENDA – General Business

 

11.       Approved the minutes of the regular meeting held October 1, 2015, subject to any necessary corrections.  (C. Overstreet)

 

12.       Approved a request from the Clearwater Subdivision homeowners’ association to participate in the County’s Street Lighting Program and approve the related agreement. (D. Austin) REPORT

 

13.       Approved the Accommodation Excise Tax Settlement Agreement with Portico Club, LLC in settlement of all matters relating to unpaid accommodation excise taxes for the period May 2012 through December 2013. REPORT

 

14.       Approved the Georgia Power Company Easement at 490 Skylane Road, St. Simons Island necessary for the construction of new airport hotel. REPORT

 

15.       Approved the lease agreement between Glynn County and the State Properties Commission, acting on behalf of the Georgia Department of Veteran’s Services, for use of four rooms in the Office Park Building, 11 Judicial Lane.  (W. Worley) REPORT

 

16.       Adopted a resolution declaring the Glynn County Board of Commissioners supports the use of the Federal Law Enforcement Training Center (FLETC) for the U.S. Department of State’s Diplomatic Security Service training. (R. Strickland) REPORT  Resolution #R-41-15

 

17.       Approved rescinding the Board of Commissioners’ June 18, 2015, action awarding the contract for Emergency Medical Dispatch (EMD) software to Priority Dispatch Corp. for the Glynn-Brunswick 911 Center. REPORT

 

18.       Approved the 2015 Performance Partnership Agreement (PPA) with the Office of Homeland Security/Georgia Emergency Management Agency (GEMA). (J. Wiggins) REPORT

 

19.       Approved the Georgia Department of Public Health’s Emergency Medical Services Licensure Application for renewal of the license to provide EMS services as representative for owner of the service. (N. Mann) REPORT

 

20.       Approved entering into a Cooperative Lease Agreement with the Georgia Forestry Commission for rural fire defense to provide tankers for water supply. (H. Herndon) REPORT

 

21.       Approved acceptance of the roads, right-of-ways and drainage easements in the Lexington Place Subdivision, Phase II and III. (P. Andrews) REPORT

 

22.       WSV3133 Hayner Tract Parcel “A”: Approved a request to utilize individual water and sewer facilities, as outlined in Section 606.1 of the Glynn County Subdivision Regulations for a 1.010-acre subdivision, zoned FA (Forest Agriculture). The closest water and sewer connections are located more than 500 feet from this property. Parcel ID: 03-13188. David Beckham, applicant for June S. Beckham, owner. (D. Hainley) REPORT  Resolution #R-42-15

 

23.       Authorized the Glynn County Recreation Department to close the office and boat launch at Blythe Island Regional Park (BIRP) on Thanksgiving Day. (W. Davis) REPORT

 

24.       Authorized a fee waiver in the amount of $800 for use of Gascoigne Park on October 25-28 by Safe Harbor Children’s Shelter for the purpose of a haunted forest fundraiser. (W. Davis) REPORT

 

25.       Approved the demolition and removal by Glynn County Public Works of the unsafe structure located at 2614 Canary Drive, Brunswick, approve placing of a lien for costs    on the property. (J. Johnson) REPORT

 

26.       Approved the payee designation and custom savings application forms from Georgia Power as recommended by the Ameresco energy audit. This will allow enroll the County in a custom savings plan to receive rebates from Georgia Power. (D. Austin) REPORT

 

26.1     Approved a request from the Coastal Georgia Historical Society Archaeology Lab to conduct a limited archeological survey along the route of the proposed storm water drainage pipe located south of Epworth by the Sea and adjacent to the Cassina Garden Club Slave Cabins on St. Simons Island. REPORT

                                                                                             

26.2.    Approved a fee waiver in the amount of $200 for the use of the Howard Coffin Park building for the Mike Mims Foundation, for the purpose of their Veterans Public Service Event. REPORT

 

CONSENT AGENDA – Finance Committee

 

27.       Declared certain items as surplus and approved disposing of these items in the best interest of the County.  (T. Miller) (FC Vote: 3-0) REPORT 

 

28.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, September 17, 2015 meeting with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT

 

29.       Amended the FY16 budget to include the additional $1,094 that was received from participants in the Drug Court’s Pretrial Diversion Program for supervision fees.  (T. Miller) (FC Vote: 3-0) REPORT

 

30.       Amended the FY16 General Fund budget to increase revenues and expenditures by $12,000 for the Computer Software Maintenance Agreement with ESRI.  (R. Nyers) (FC Vote: 3-0) REPORT

 

31.       Adopted the proposed FY 2016/2017 Budget Calendar as presented by the Budget Team.  (T. Miller) (FC Vote: 3-0) REPORT

 

32.       Accepted the 2015 grant award from the Georgia Emergency Management Agency (GEMA) Georgia Office of Homeland Security for $20,000; adjust the Police Operations Budget (3201.33520.CBRN and 3201.53345.CBRN) FY 16 revenue and expenditures budget by $20,000. GAN#EMW-2015-00065-S01. (T. Miller) (FC Vote: 3-0) REPORT

 

33.       Accepted the 2016 grant award from the Governor’s Office of Highway Safety (GOHS) for $73,300 in support of the HEAT program and adjust the Crime Control and Investigation FY 16 revenue and expenditures budget by $3,600. Grant period. GA-2016-0000-00345. Grant period: October 1, 2015, through September 30, 2016. (T. Miller) (FC Vote: 3-0) REPORT

 

34.       Authorized the solicitation of bids for improvements to the Fire Administration Building, 121 Public Safety Boulevard, to bring the facility into compliance with the Americans with Disabilities Act (ADA). If a bid is awarded, funding will be provided by the FY16 Capital Project Fund - ADA improvements.  (B. Mauney) (FC Vote: 3-0) REPORT

 

35.       Amended the FY 2015 budget for the Employee Benefits Fund in the amount of $219,047 with funding to be provided as follows:

Fund

Amount

General Fund use of fund balance

$165,246

Administrative Services

  18,704

E-911 

  22,251

Sanitation

       249

Sea Island

       423

Accommodation Excise Tax

    5,689

Brunswick Judicial Circuit Fund (Use of fund balance)

    1,360

Drug Court Fund

    1,941

Fire Fund

  18,964

Outside Agencies (Airport and DA)

  14,507

Other Revenues

  (9,912)

             (O. Reed) (FC Vote: 3-0) REPORT

 

36.       Amended the FY15 Budget as follows:

Accommodation Excise Tax Fund – Increase revenue and expenditures in the amount of $1,194,764 (more revenue was received than budgeted); E911 Fund – Increase revenue and expenditures in the amount of $4,538,666  (Radios Capital Lease); Insurance Premium Tax Fund – Increase in revenue and expenditures in the amount of $148,651 (more revenue was received than budgeted); Fire Fund – Increase in revenue and expenditures in the amount of $47,324 (Insurance premium tax proceeds more than budgeted); Sanitation Collection Fund - Increase in revenue and expenditures in the amount of $11,240 (Insurance premium tax proceeds more than budgeted); General Fund – increase in Insurance Premium tax proceeds and decrease use of fund balance in the amount of $90,087 (Insurance premium tax proceeds more than budgeted); General Fund – PGM 2880 Judges of Superior Court – Increase in revenue and expenditures in the amount of $23,914 (more revenue collected than budgeted and more jury fees expended than budgeted).  (T. Miller) (FC Vote: 3-0) REPORT

 

37.       Adopted the Resolution to amend the FY14/15 Budget.  (T. Miller) (FC Vote: 3-0) REPORT Resolution #R-43-15

 

38.       Amended the FY16 budget to include prior year encumbrances that were outstanding at June 30, 2015.  (T. Miller) (FC Vote: 3-0) REPORT

 

39.       Amended the FY16 budget to include prior year budgeted items that were not expended or encumbered in FY15.  (T. Miller) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Brunson to approve all items on the consent agenda. The motion carried unanimously.

 

GENERAL BUSINESS

 

40.       Award the bid for Phase II of the Public Works Master Plan (H Building Remodel) to Y-Delta, Inc. of Statesboro, GA, in the amount of $996,305 with funding from SPLOST 5 in the amount of $290,184 and Capital Projects Fund fund balance in the amount of $706,121.  (D. Austin) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Stambaugh to award the bid as recommended. The motion carried unanimously.

 

41.       Consider an amendment to Sections 2-5-104 and 2-27-25 of the Code of Ordinances of Glynn County, Georgia, pertaining to the procedures and requirements for a permit for land disturbance activity; and for other purposes. (D. Hainley) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Stambaugh to approve applicable only to St. Simons Island and Sea Island. The motion carried unanimously. Ordinance #O-2015-21

 

42.       Consider accepting the quitclaim deed conveying Newcastle Street Lane and other alleys within the I/J block from the City of Brunswick to Glynn County. The City of Brunswick approved this action at its October 7, 2015, meeting. REPORT

 

            A motion was made by Commissioner Booker and seconded by Commissioner Strickland to accept the quitclaim deed. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board of Commissioners did not hold an executive session during this meeting.

 

There being no further business, the meeting adjourned at 7:38 p.m.

 

 

 

 

                                                                                                                                             

Dale Provenzano, Chairman

Board of Commissioners

Glynn County, Georgia

 

Attest:

 

 

                                       

Cindee S. Overstreet, Clerk