MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, SEPTEMBER 17, 2015 AT 6:00 PM

 

 

PRESENT:                     Dale Provenzano, Chairman, District 2

Richard Strickland, Vice Chairman, District 3

Michael Browning, Commissioner, District 1

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIODNo one signed up to speak during the public comment period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

It was announced that items 4 and 19 were removed from the agenda prior to the meeting.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to add item 9.1 to the published consent agenda to accept a $10,000 non-matching grant for the Marshes of Glynn Libraries. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to add item 34 to the published agenda to consider adopting an amendment to the Purchasing Ordinance allowing the Board of Commissioners to authorize the County Manager to approve change orders up to $100,000 on certain projects when given that authority by the Board of Commissioners. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to add item 35 to the published agenda to authorize the County Manager to approve change orders up to $100,000 on the Canal Road project and to establish a $200,000 contingency budget for the project with funds provided by the General Fund fund balance. The motion carried unanimously.

 

1.         Present a proclamation designating Friday, October 16, 2015, as “Pink Out Friday” and encouraging citizens to wear pink this day to increase awareness of breast cancer.

               

                A PROCLAMATION DESIGNATING FRIDAY, OCTOBER 9, 2015 AS “PINK OUT FRIDAY”

                WHEREAS, nationally, over 230,000 women and men are diagnosed with breast cancer each       year; and in 2015  breast cancer continues to be a common cause of cancer in the Southeast            Georgia region; and,

              WHEREAS, October is National Breast Cancer Awareness Month with the aim of increasing            awareness of the disease and to facilitate research into its causes, prevention, diagnosis,                 treatment and cure; and,

                WHEREAS, the health and wellbeing of our community are enhanced as a direct result of              increased awareness and education regarding breast cancer and from encouraging our citizens    to take actions to lower their risk of developing the disease; and,

                WHEREAS, we are joining Southeast Georgia Health System, the Susan G. Komen for the Cure    Coastal  Georgia Affiliate, the American Cancer Society, and communities across Southeast           Georgia in proclaiming Friday, October 9, 2015, as “Pink Out Friday.”

                NOW, THEREFORE, BE IT PROCLAIMED, by the Glynn County Board of Commissioners, that it      hereby designates Friday, October 9, 2015, as “Pink Out Friday” and encourages citizens to wear     pink on this day to increase awareness of this disease, to show support and recognition of our       neighbors, family and friends who have been impacted by breast cancer, and to take an active      role in helping to make breast cancer a part of our past and not a part of our community’s                 future.

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of a 2015 alcoholic beverage license to Hernan Stutzer, Coastal Restaurant Group DBA Certified Burgers & Beverage, 44 Midway Square, St. Simons Island, GA. The license is to sell distilled spirits, malt beverage & wine for consumption on premises of a restaurant. Sunday sales permitted. (Occupation Tax/Chief Doering) REPORT

 

                Hernan Stutzer, licensee, was present at the meeting as required by ordinance. Assistant Police Chief Scott Trautz said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment and Julian Smith addressed the Board .

 

A motion was made by Commissioner Browning and seconded by Commissioner Booker to approve the issuance of a 2015 alcoholic beverage license to Certified Burgers & Beverage. The motion carried unanimously.

           

 

 

CONSENT AGENDA – General Business

 

3.         Approved the minutes of the regular meeting held September 3, 2015, subject to any necessary corrections.  (C. Overstreet)

 

4.         Approve a request from the Clearwater Subdivision Homeowners’ Association to participate in the County’s Street Lighting Program and approve the related agreement. (D. Austin) REPORT

            This item was removed from the agenda prior to the meeting and not considered by the Board of Commissioners.

 

5.         Approved the Programming Agreement between Golden Isles Productions, LLC. and Glynn County to allow access to Glynn County’s Educational and Government (EG) Channel (channel 99) for broadcasting programming approved by County staff. (J. Catron) REPORT

 

6.         Approved an agreement with the St. Simons Optimist Club to allow the use of county property at the corner of Old Demere Road and Demere Road for the purpose of selling Christmas Trees.  REPORT

 

7.         Approved the Terms and Conditions of the Financial Assistance Award in the amount of $750,000 from the US Department of Commerce Economic Development Administration (EDA) of the U.S. Department of Commerce. The Aviation Expansion grant was awarded to fund the construction of the North Apron at the Brunswick Golden Isles Airport. REPORT

8.         Approved the Memorandum of Agreement by and between the Glynn County Tax Commissioner, the City of Brunswick, and Glynn County Regarding the Billing and Collection of City Ad Valorem Property Taxes and Solid Waste Collection Fees (N. Priest-Goodsett) REPORT

 

9.         Received a report regarding the progress made during the past twelve months on enforcing the provisions of the Flood Damage Prevention Ordinance and any new initiatives that were undertaken.  This report is required as a part of the annual Community Rating System review which determines the flood insurance rating. This report was prepared based upon the 2010 Flood Mitigation Plan.  (D. Hainley) REPORT

 

9.1.      Accepted the STEM/STEAM mini-grant from the Georgia Public Library Service and         amend the FY15 Marshes of Glynn Libraries (MOGL) revenue and expenditure budgets       in the   amount of $10,000 to use the grant funds to purchase materials for projects         related to science, technology, engineering, arts, and mathematics (STEAM). (G. Mullis)     REPORT

 

CONSENT AGENDA – Finance Committee

 

10.       Declared certain unusable items as surplus and approved disposing of these items in the best interest of the County.  (T. Miller) (FC Vote: 3-0) REPORT

 

11.       Approved the acceptance of three buses that have been donated by the Glynn County Board of Education for use by the fire department and public works department.  (H. Herndon) (FC Vote: 3-0) REPORT

 

12.       Approved a request from James Young that interest and penalties paid for tax year 2014 on Parcel #02-00512 in the amount of $750.91 be refunded. (F. Dees) (FC Vote: 3-0) REPORT

 

13.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, July 30, 2015, meeting with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT

 

14.       Approved the corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, August 20, 2015, meeting with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT

 

15.       Approved the $22,481 federal grant from the Edward Byrne Memorial Justice Assistance Grant Program (JAG) offered by the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, for equipment for the Glynn County Police Department, and authorized an increase in the revenues and expenditures of the Law Enforcement Fund by said amount.  Grant Award #2015-DJ-BX-0366 (T. Miller) (FC Vote: 3-0) REPORT

 

16.       Approved the contract with the Georgia Department of Behavioral Health and Developmental Disabilities (BHDD) for funds to support the Drug Court in the amount of $199,631, subject to review by the County Attorney. Contract #441-93-1635AAP (T. Miller) (FC Vote: 3-0) REPORT

 

17.       Approved the Health Promotion and Wellness Grant from Association County Commissioners of Georgia (ACCG) Group Health Benefits Program in the amount of $5,000 and authorized an increase in the revenues and expenditures of the Employee Benefit Fund by said amount.  (O. Reed) (FC Vote: 3-0) REPORT

 

18.       Accepted the Georgia Public Library Services FY16 Major Repair and Renovation (MRR) Grant and approve a FY16 budget increase of $29,615.40 for new flooring and a new service desk at the St. Simons Island Public Library with a 50% cash match of $14,807.70 provided by the County Manager’s Contingency Budget and $14,807.70.  (G. Mullis) (FC Vote: 3-0) REPORT

 

19.       Approve the Cycle 18 Coastal Incentive Grant (CIG) with the Coastal Resources Division of the Georgia Department of Natural Resources for the Coastal Litter Prevention Program; approved increasing revenues and expenses in the FY16 Solid Waste Collection Fund in the amount of $20,000; and, committed a match of $20,075 in in kind services, subject to the approval from the County Attorney.  (D. Hainley) (FC Vote: 3-0) REPORT

            This item was removed from the agenda prior to the meeting and not considered by the Board of Commissioners.

 

20.       Approved a grant contract with the Georgia Department of Human Services (DHS) Department of Family and Children Services (DFCS), through the Promoting Safe and Stable Families (PSSF) FY2016 KidsNet program, for a $63,172 grant in the amount of $63,172 and increase the Juvenile Court’s FY16 revenue and expenditures budget by $47,379. The $15,793 cash match will be provided by the Juvenile Court’s operating budget. (T. Miller) (FC Vote: 3-0) REPORT

 

21.       Approved the Human Resources Department’s request to cancel the contract with Profiles International, Inc. for applicant tracking software.  (O. Reed) (FC Vote: 3-0) REPORT

 

22.       Approved the rural land revaluation contract with Georgia Mass Appraisal Solutions & Services, Inc., (GMASS) as requested by the Board of Assessors and the Chief Appraiser, and designated funding to be provided by the FY16 Property Appraisal Operating Budget for the contract amount of $37,150.  (R. Glisson) (FC Vote: 3-0) REPORT

 

23.      Approved the agreement with Dr. Todd Lucas, M. D. for $3,000 per month for medical director services with funding to be provided by the FY 16 EMS Operating Budget.  (N. Mann) (FC Vote: 3-0) REPORT

 

24.       Approved the purchase of an online subscription to Truckworks and approved an agreement with Mitchell 1 for information regarding the repair of heavy to medium duty trucks at a cost of $2,700 with funding provided by the Public Works FY16 Operating Budget. This is to allow the subscription to be used at a second location. (J. Catron) (FC Vote: 3-0) REPORT 

 

25.       Approved the issuance of an invitation for bid (IFB) for the Glynn County Courthouse irrigation system at 701 H Street.  (B. Mauney) (FC Vote: 3-0) REPORT

 

26.       Authorized the solicitation of bids for improvements to the Glynn County Historic Courthouse, 701 G Street, to bring the facility into compliance with the Americans with Disabilities Act (ADA) with funding to be provided by the FY16 Capital Projects Fund budget for ADA improvements.  (B. Mauney) (FC Vote: 3-0) REPORT

 

27.       Authorized the solicitation of bids for improvements to the Coast Guard Bathhouse, 4101 First Street, St. Simons Island, to bring the facility into compliance with the Americans with Disabilities Act (ADA) with funding to be provided by the FY16 Capital Projects Fund budget for ADA improvements. (B. Mauney) (FC Vote: 3-0) REPORT

 

28.       Authorized the solicitation of bids for improvements to the Neptune Park Fun Zone, 550 Beach View Drive, St. Simons Island, to bring the facility into compliance with the Americans with Disabilities Act (ADA) with funding to be provided by the FY16 Capital Projects Fund budget for ADA improvements (B. Mauney) (FC Vote: 3-0) REPORT

 

29.       Approved the issuance of a purchase order to Cost Control Alliance, Inc. in the amount of 40% of the recovered revenue from refunds and/or credit of billing errors for all forms of energy utilities, water and sewer, telecommunications and cable service.  (T. Miller) (FC Vote: 3-0) REPORT

 

30.       Authorized awarding the contract for National Pollution Discharge Elimination System Permit (NPDES) Professional Services Implementation and Assistance to Ecological Planning Group in the amount of $22,400 with funding to be provided by carrying forward funds from the FY15 Engineering budget.  (P. Andrews) (FC Vote: 3-0) REPORT

 

31.       Authorized the purchase of a Toro MultiPro 1750 Sprayer and attachments from Wesco Turf in the amount of $36,812.80 with funding to be provided by the Capital Projects Fund budget.  (W. Davis) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve all items on the consent agenda. The motion carried unanimously.

 

GENERAL BUSINESS

 

32.       Consider approving the submission of a Georgia Public Library Service’s Construction Grant Application to add the Brunswick-Glynn County Library Renovation project to the Georgia Public Library Capital Outlay Grants Program list for FY17. The grant would provide up to $2,000,000 for the renovation project, which is estimated to cost $4,413,151. (G. Mullis) (Vote: 3-0) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Booker to approve the submission of the grant application. The motion carried unanimously.

 

33.       Consider awarding the contract for car wash services to Express Lube.  (T. Miller) REPORT  This item was deferred from the Finance Committee.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve awarding the contract for a $5 car wash, a $6 car wash, an $11 basic wash and a $12.50 special wash. The motion carried unanimously.

 

34.       Consider adopting an amendment to Section 2-2-18 and 2-2-19 of the Purchasing Ordinance to allow the Board of Commissioners to authorize the County Manager to approve change orders up to $100,000 on certain projects when given that authority by the Board of Commissioners. REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adopt the amendment. The motion carried unanimously. Ordinance #O-2015-15

 

35.       Authorize the County Manager to approve change orders up to $100,000 on the Canal     Road project and establish a $200,000 contingency budget for the project with funds            provided by the General Fund fund balance. 

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve this item. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adjourn to executive session to discuss potential litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Booker to approve the executive session minutes of August 6, 2015, August 18, 2015, and September 3, 2015. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Brunson to approve the County Attorney’s recommendations regarding potential litigation. The motion carried unanimously.

 

There being no further business, the meeting adjourned at 7:56 p.m.

 

 

 

 

                                                                                                                                             

Dale Provenzano, Chairman

Board of Commissioners

Glynn County, Georgia

 

Attest:

 

 

                                       

Cindee S. Overstreet, Clerk