MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, AUGUST 20, 2015 AT 6:00 PM

 

PRESENT:                     Dale Provenzano, Chairman, District 2

Richard Strickland, Vice Chairman, District 3

Michael Browning, Commissioner, District 1

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Manager

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD

Sandy Dean spoke regarding consolidation of city and county governments.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the issuance of a 2015 alcoholic beverage license for Tara Thai LLC, 307 Longview Plaza, St Simons Island, GA. The license is to sell distilled spirits, malt beverages and wine for consumption on premises of a restaurant. Sunday sales permitted. Thamrong Dechawuth, licensee. (Occupation Tax/Chief Doering) REPORT

 

Thamrong Dechawuth was not present at the meeting, which is required by the ordinance; therefore, this item was not considered.

 

2.         Consider the issuance of a temporary 90-day alcoholic beverage license for Locos Grill & Pub, 2463 Demere Road, Suite 101, St. Simons Island, GA. The license is to sell distilled spirits, malt beverages and wine for consumption on premises of a restaurant. Sunday sales permitted. Darryl Peck, licensee. (Occupation Tax/Chief Doering) REPORT

                       

Darryl Peck, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve the issuance of a 2015 alcoholic beverage license for Locos Grill & Pub. The motion carried unanimously

 

PUBLIC HEARING – Land Use

 

3.         Consider the following Planning and Zoning amendments:  REPORT

 

Consider an amendment to the Future Land Use Plan and Map to create a category and map designation for Low Density Residential (St. Simons Island) which will have a recommended density range of 0-2 units per acre. (D. Hainley)

 

            Community Development Director David Hainley reported this item was recommended in an effort to create a category and map designation for Low Density Residential on St. Simons Island. The new density range would be 0-2 units per acre instead of 0-4 units per acre. It does not change existing zoning and affects new zoning cases on St. Simons Island only.

                The Islands Planning Commission and Mainland Planning Commission recommended approval of this amendment.

This item was opened for public comment and Jim Foster, Julian Smith, Gary Swartz, and George Ragsdale spoke regarding the amendment.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Stambaugh to approve the amendment to the Future Land Use Plan and Map to create a category and map designation for Low Density Residential (St. Simons) which will have a recommended density range of 0-2 units per acre and delete the northernmost Village Center. The motion carried unanimously. Resolution #R-34-15

 

TA3083 Consider an amendment to Sections 302 and 613 of the Zoning Ordinance of Glynn County, Georgia; to require buffers along major, collector, and minor streets in some instances; to provide for standards for these buffers; to provide for definitions of certain terms; and for other purposes. (D. Hainley)

 

This amendment added definitions for Major, Collector, and Minor Streets. Major Streets on St. Simons Island include but are not limited to Frederica Road, Demere Road, Lawrence Road, Sea Island Road, Kings Way, and Ocean Boulevard.  It affects new subdivision and site plan cases only.

The amendment to Section 302 is a housekeeping amendment that changes “row house” to “townhouse,” further clarifies that a duplex is contained in one building, and changes the definition of site coverage to exempt account pervious pavement from counting as site coverage.

The Islands Planning Commission and Mainland Planning Commission recommended denial of this item.

This item was opened for public comment and Joey Strength and Caesar Rodriguez spoke regarding the amendments. Islands Planning Commissioner Preston Kirkendall asked the Commission to consider referring it back down to the planning commissions for further deliberation.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to refer this item back to the Islands Planning Commission and Mainland Planning Commission for further consideration and that it be brought back to the Board of Commissioners at the October 15, 2015, Commission meeting. The motion carried 6-1 with Commissioner Provenzano opposed.

 

TA3086 Consider an amendment to Section 614 of the Zoning Ordinance of Glynn County, Georgia, pertaining to curb cuts and access easements; to require interparcel roadways and access easements for office and commercial property in certain instances; and for other purposes. (D. Hainley)

 

This amendment requires adjacent office and commercial developments to tie their parking areas together. By doing so, cross connection traffic will not have to go out onto the street. The Planning Commission may waive this requirement for certain hardships or unique circumstances. This amendment affects new office or commercial site plan cases only.

The Islands Planning Commission and Mainland Planning Commission recommended denial of this amendment. Staff recommended approval.

This item was opened for public comments and Caesar Rodriguez spoke regarding this amendment.

It was discussed that this should be limited to St. Simons Island only, but that was not part of the motion.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve amendment TA3086 to add subsection 614.5 to Section 614 of the Zoning Ordinance pertaining to curb cuts and access points, to require interparcel roadways and access easements in certain instances, and for other purposes, subject to an amendment to the ordinance removing the County Engineer’s ability to waive the requirements for access easements and giving that ability to the Planning Commission – under Sections 614.5 (d). The motion carried 6-1 with Commissioner Booker opposed.  Ordinance #O-2015-09

 

TA3087 Consider an amendment to add Section 626, of the Zoning Ordinance of Glynn County, Georgia, to provide for a conservation subdivision overlay district, and for other purposes. (D. Hainley)

 

This new section creates the Conservation Subdivision Overlay District Ordinance on St. Simons Island only. A conservation subdivision preserves conservation areas while allowing for a reduced density of residential units for the overall site area resulting in a net neutral density. Neutral density is achieved by allowing smaller, individually owned residential lots in neighborhoods that are offset by larger blocks of preserved open space. The minimum lot area allowed in a conservation subdivision is 4,000 square feet. At a minimum, a Type “A” buffer is required along the exterior property line abutting any street. There is no increase in density allowed by this type of development. Use of a conservation subdivision by a developer is entirely voluntary.

The Mainland Planning Commission recommended approval countywide and elimination of 50% site coverage. The Islands Planning Commission recommended approval with a minimum lot size of 4,000 square feet (rather than the original proposal of 6,000 square feet), a Type A buffer instead of a Type F, and removal of the requirement for sidewalks. Staff recommended approval with a minimum lot size of 4,000 square feet and a Type A buffer rather than a Type F, which was originally proposed. A Type A buffer requires a twenty (20) foot wide planted strip consisting of certain size trees and shrubs. A Type F buffer would have required a twenty (20) foot wide strip with a greater number of trees and shrubs; however, the proposed ordinance creating a Type F buffer (TA3083 above) was not approved by the Board.

This item was opened for public comment and George Ragsdale and Monica Smith addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve TA3087 adding Section 626 to the Zoning Ordinance to provide for a conservation subdivision overlay district and for other purposes, with a minimum lot of size of 4,000 square feet and a Type A buffer. The motion carried unanimously. Ordinance #O-2015-10

 

TA3090 Consider an amendment to Sections 705.5(3)(a), 705.5(3)(b), 705.5(3)(d) and 705.5(8) of the Zoning Ordinance of Glynn County, Georgia, pertaining to the resort residential district; to increase the minimum lot area, minimum lot width and minimum side yard for townhouse end units; to provide that no more than five contiguous townhomes shall be built in a row; and for other purposes. (D. Hainley)

 

This amendment adjusts the minimum lot and yard requirements for townhouse end units in the Resort Residential District on St. Simons. It increases the minimum lot area to 3,100 square feet and the minimum lot width to 31 feet for an end unit on the perimeter of the development. It also requires a minimum of 15 feet of side yard and a minimum of 27 feet of rear yard in the case of an end unit abutting an exterior street or neighboring property. In addition, it requires a Type “A” buffer separating the rear yard and side yard from streets or neighboring property.

The amendment reduces the number of townhouses allowed to be connected from 10 to 5, and it also lowers the density of bedroom units for all types of development from 35 to 30.

This amendment affects new zoning and preliminary plats in Resort Residential (RR) zoning districts.

The Mainland Planning Commission recommended approval. The Islands Planning Commission recommended approval with a Type A buffer instead of a Type F buffer, which was originally proposed, and with 35 sleeping rooms per acre for single-family detached dwellings rather than 30 sleeping rooms. Staff recommended approval of the amendment, but did not recommend the sleeping rooms be increased from 30 to 35.

This item was opened for public comment and Stan Humphries, Maria Coughenour, Julian Smith, Donna Livingston Hoe, and George Ragsdale addressed the Board.

 

A motion was made by Commissioner Strickland  and seconded by Commissioner Coleman  to approve amendment TA3090 to amend Sections 705.5(3)(a), 705.5(3)(b), 705.5(3)(d), and 705.5(8) of the Zoning Ordinance pertaining to the resort residential district; to increase the minimum lot area, minimum lot width and minimum side yard for townhouse end units; to provide that no more than five contiguous townhomes shall be built in a row; and for other purposes.

 

Commissioner Strickland moved to amend his motion to clarify the buffer would be Type A. Commissioner Coleman seconded the motion and it carried 5-2 with Commissioner Booker and Commissioner Stambaugh opposed.

 

            Commissioner Strickland restated his main motion as follows:

approve amendment TA3090 to amend Sections 705.5(3)(a), 705.5(3)(b), 705.5(3)(d), and 705.5(8) of the Zoning Ordinance pertaining to the resort residential district; to increase the minimum lot area, minimum lot width and minimum side yard for townhouse end units; to provide that no more than five contiguous townhomes shall be built in a row; and for other purposes, and that a Type A buffer be included instead of a Type F buffer. The motion carried 5-2 with Commissioner Booker and Commissioner Stambaugh opposed. Ordinance #O-2015-11

 

TA3091 Consider an amendment to Section 302 of the Zoning Ordinance of Glynn County, Georgia, pertaining to definitions; to amend the definitions of "dwelling, row house", "dwelling, two-family", and "site coverage"; and for other purposes. (D. Hainley)

 

This amendment is a housekeeping amendment that changes “row house” to townhouse” and further clarifies that a duplex is contained in one building. The proposed amendment also changed the definition of site coverage to exempt account pervious pavement from counting as site coverage.

The Mainland Planning Commission recommended approval of this amendment. The Islands Planning Commission (IPC) recommended approval without an amendment to the definition of site coverage. Allowing pervious pavement to not be counted in site coverage calculations could allow developments to increase the building footprint and still remain within the allotted building space.

This item was opened for public comment and Julian Smith spoke regarding this amendment.

 

A motion was made by Commissioner Browning and seconded by Commissioner Coleman to approve amendment TA3091 to amend Section 302 of the Zoning Ordinance pertaining to the definition of “Townhouse” and “Dwelling, Two-Family” to amend the definitions of “dwelling, row house”, “dwelling, two-family,” and for other purposes, subject to the removal of the proposed amendment regarding “site coverage.” The motion carried unanimously. Ordinance #O-2015-12

 

TA3093 Consider an amendment to Sections 706.2, 706.4, 707.2, 707.4, 708.2, and 708.4 of the Zoning Ordinance of Glynn County, Georgia, pertaining to row houses; to change the term "row house" to "townhouse"; to correct a citation; and for other purposes. (D. Hainley)

 

This is a housekeeping amendment to change the term “row house” in the current ordinance to “townhouse.” The Mainland Planning Commission and Islands Planning Commission recommended approval.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to approve amendment TA3093 amending Sections 706.2, 706.4, 707.2, 707.4, 708.2, and 708.4 of the Zoning Ordinance to change all references of “row house” to “townhouse” and for other purposes. The motion carried unanimously. Ordinance #O-2015-13

 

TA3094 Consider an amendment to Article VI, Section 602.2 of the Subdivision Regulations of Glynn County, Georgia, to require at least two access points per subdivision or a certain type of enlarged entranceway for subdivisions of 25 lots or more; and for other purposes. (D. Hainley)

 

This amendment requires at least two access points for subdivisions of 25 lots or more and does not require existing subdivisions to connect. The location of each point of access is to be depicted on the preliminary plan and subject to the approval of the Planning Commission. It affects new subdivision cases only. This amendment was originally proposed for the entire county, but was changed to only affect St. Simons Island. The two access points must be connected to each other within the subdivision.

Both planning commissions recommended denial of this amendment.

This item was opened for public comment and Leeza Horton addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve TA3094 to amend Section 602.2 of the Subdivision Regulations to require at least two access points per subdivision that connect to each other within the subdivision and for other purposes.

 

Commissioner Strickland then moved to amend his motion to apply this amendment only to St. Simons Island. Commissioner Coleman seconded the motion and it carried 4-3 with Commissioner Stambaugh, Commissioner Booker, and Commissioner Browning opposed.

 

The vote was taken on the main motion, with the addition of the St. Simons Island-only provision, and it passed 4-3 with Commissioner Stambaugh, Commissioner Booker, and Commissioner Browning opposed. Ordinance #O-2015-14

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the regular meeting held August 6, 2015, subject to any necessary corrections.  (C. Overstreet)

 

5.         Approved the Coastal Workforce Consortium Agreement. REPORT

 

6.         Authorized the chairman to send a letter to the applicable universities, colleges and area high schools advising students of Glynn County’s zero tolerance enforcement policy regarding underage drinking during the Georgia/Florida football game celebrations on St. Simons Island (aka Frat Beach). REPORT

 

CONSENT AGENDA – Finance Committee

 

7.         Received Workers Compensation report. (O. Reed) REPORT

 

8.         Authorized the bidding of those materials, goods, projects, or services whose funding has been approved in the FY 2015/2016 budget.  (T. Miller) (FC Vote: 3-0) REPORT

 

9.         Authorized the Chairman to sign various credit applications for Fiscal Year 2015/2016.  (T. Miller) (FC Vote: 3-0) REPORT

 

10.       Authorized the Chairman to sign various financial reports for Fiscal Year 2016.  (T. Miller) (FC Vote: 3-0) REPORT

 

11.       Authorized the Recreation Department to advertise a public hearing to add a 3 and 4 year old age group to the soccer, basketball, and T-ball programs at a participation fee of $25 per child.  (M. Herndon) (FC Vote: 2-1) REPORT

 

12.       Declared certain unusable items as surplus and approved the disposal of these items in the best interest of the county.  (A. Miller) (FC Vote: 3-0) REPORT

 

13.       Approved the amendments to the Financial Management Policies and deleting Commissioners and staff names.  (T. Miller) (FC Vote: 3-0) REPORT

 

14.       Denied a request from Ms. Adrian Cano, accountant for Chem Tex Supply Corporation, that $513.64 paid in penalties and interest on parcel #02-02254 for tax year 2011 be refunded.  (F. Dees) (FC Vote: 3-0) REPORT

 

15.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, July 16, 2015, meeting with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 3-0) REPORT

 

16.       Designated the General Fund fund balance as the funding source for approved expenditures associated with the license agreement between Glynn County and the Coastal Georgia Historical Society, Inc. in an amount not to exceed $269,000.  (N. Priest-Goodsett) (FC Vote: 3-0) REPORT

 

17.       Approved the Integrated Power Solutions (IPS) Generator Preventative Maintenance Agreement to ensure the continued proper operation of the generator(s) located at the four communications tower sites, Fourth Street, Zuta, Brookman, and St. Simons, with funding of $6,900 provided by the E911 budget.  (S. Usher) (FC Vote: 3-0) REPORT

 

18.       Approved the Integrated Power Solutions (IPS) Power Systems Protection Agreement to ensure the continued proper operation of the UPS unit(s) located at the communications tower sites with funding of $3,975 provided by the E911 budget.  (S. Usher) (FC Vote: 3-0) REPORT

 

19.       Approved a purchase order to Akins Ford Dodge Jeep Chrysler for ten (10) 2015 Dodge Charger Pursuit Vehicles in the amount of $244,439; Allan Vigil Ford-Lincoln Mercury, Inc. for a Ford F-250 4x4 truck in the amount of $31,570; and additional components from various vendors not to exceed the amount of $142,115 with all funding provided by the Capital Projects Fund.  (M. Doering) (FC Vote: 3-0) REPORT

 State contract

20.       Approved the First Amendment to the Electronic Filing Agreement between Glynn County and Tyler Technologies, Inc. for the Odyssey File and Serve Manager software which allows the courts to accept electronic filing of documents. This Odyssey ePayment Manager is a free service from Tyler Technologies. (J. Catron) (FC Vote: 3-0) REPORT

 

21.       Approved the second year of the Microsoft Enterprise Agreement with Dell Computers for Microsoft Office licenses in the amount of $120,790 and the first year True-Up in the amount of $28,758.24 with funding provided by the FY16 operating and capital budgets. (J. Catron) (FC Vote: 3-0) REPORT

 

22.       Awarded the bid for Americans with Disabilities Act (ADA) compliance upgrades at the Glynn County Altamaha Regional Park to A&M Builders & Erectors in the amount of $160,000 with funding provided by the General Fund fund balance.  (B. Mauney) (FC Vote: 3-0) REPORT

 

23.       Approved a purchase order to Akins Ford Dodge Jeep Chrysler for five (5) 2015 Dodge Charger Pursuit Vehicles and purchase the additional necessary components in an amount not to exceed $157,010 with funding provided by the Capital Projects Fund.  (N. Jump) (FC Vote: 3-0) REPORT

 

24.       Authorized staff to solicit bids for the repair of the St. Simons Island Fishing Pier with funding provided by the Capital Fund fund balance.  (D. Austin) (FC Vote: 3-0) REPORT

 

25.       Awarded the bid for the upgrades of the Glynn County St. Simons Public Works/Recreation Compound, located at 2001 Demere Road, to Altamaha Building Systems, Inc. of Surrency, GA at a cost of $460,756 with funding provided by the Capital Fund fund balance.  (D. Austin) (FC Vote: 3-0) REPORT

 

26.       Approved year two of the three-year Berry Dunn IT Assessment and the issuance of purchase orders to Cisco in the amount of $171,285.60 and Dell in the amount of $116,928.77with funding to be provided from the FY16 Information Technology Operating Budget (1921.54720).  (D. West) (FC Vote: 3-0) REPORT

 

27.       Approved the renewal of the agreement with Cintas Corporation for staff uniforms not to exceed $26,870.48 with funding provided by the FY16 Operating Budgets of Public Works and Recreation Departments.  (M. Herndon & D. Austin) (FC Vote: 3-0) REPORT

 

CONSENT AGENDA – Personnel Committee

 

28.       Approved changing the title of one Deputy Sheriff, Major (Grade 23) to Assistant Jail Administrator, Major (Grade 23). This is a title change only and does not affect salary. (PC Vote: 3-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve all items on the consent agenda. The motion carried unanimously.  

 

GENERAL BUSINESS

 

29.       Consider adding the following Brunswick Judicial Circuit Drug Court staff to Glynn County’s pay plan as employees with the same benefits afforded to other full-time and part-time employees: five (5) full-time treatment providers; three (3) part-time treatment providers; and, two (2) full-time nurses. Funding for these positions will be provided by the Drug Court Fund fund balance. (PC Vote: 3-0) REPORT

 

A motion was made by Commissioner Browning and seconded by Commissioner Booker to approve the request. The motion carried unanimously.

 

30.       Consider the request to use General Fund fund balance to supplement the Sheriff’s Office budget for the purpose of reclassifying the following Sheriff’s Department positions: one (1) Administrative Assistant II (Grade 13) to Programs Analyst (Grade 18); two (2) Detention Officer VI positions – Grade 19 to Grade 21; five (5) Detention Officer V positions – Grade 18 to Grade 19. REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to deny the request. The motion carried 6-1 with Commissioner Browning opposed.

 

31.       Consider reclassifying one (1) Administrative Supervisor (Grade 12) in the State Court Solicitor’s Office to Administrative Assistant II (Grade 13) and awarding the incumbent a 5% salary increase, pending confirmation from the Director of Administrative Services & CFO that the funds are available in the department’s budget. Note: Funds are not available in the department’s budget. If this request is approved funds will be provided by the General Fund fund balance. (PC Vote: 3-0) REPORT

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Brunson to deny the request. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting adjourned at 9:37 p.m.

 

 

                                                                                                ______________________________

                                                                                                Dale Provenzano, Chairman

Board of Commissioners

Glynn County, Georgia

Attest:

 

 

                                               

Cindee S. Overstreet, Clerk