MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MAY 7, 2015 AT 6:00 PM

 

PRESENT:                     Dale Provenzano, Chairman, District 2

Richard Strickland, Vice Chairman, District 3

Michael Browning, Commissioner, District 1

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

 

ABSENT:                      Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Dick Moser spoke regarding traffic issues on St. Simons.

David Kyler spoke regarding the Kinder Morgan pipeline project.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Proclaimed May 16-22, 2015, as Safe Boating Week and the start of the year-round effort to promote safe boating.

A PROCLAMATION RECOGNIZING

SAFE BOATING WEEK

WHEREAS, Glynn County is fortunate to have sufficient resources to accommodate the wide variety of pleasure boating demands; and

WHEREAS, waterways can become crowded at times and be a place of chaos and confusion, therefore obeying the Navigation Rules or the nautical “Rules of the Road”, refraining from drinking alcohol or taking drugs while operating a boat, and choosing to wear a life jacket are simple tasks that have the potential to reduce terrible loss of lives; and

WHEREAS, spreading the messages of boating safety not only during Safe Boating Week but also throughout the entire year is vital because if people are aware of the risk, they are likely to take the precautionary measures to protect themselves, their friends, and their family; and

WHEREAS, on average 700 people die each year in boating-related accidents in the U.S. and approximately 70% of these are fatalities caused by drowning; and

WHEREAS, the vast majority of these accidents are caused by human error or poor judgment and not by the boat, equipment, or environmental factors; and

WHEREAS, a significant number of boaters who lose their lives by drowning each year would be alive today had they worn their life jackets; and

WHEREAS, today’s life jackets are more comfortable, more attractive, and more wearable than styles of years past and deserve a fresh look by today’s boating public.

NOW, THEREFORE, BE IT PROCLAIMED that May 16-22, 2015, is known as Safe Boating Week and the start of the year-round effort to promote safe boating.

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of 2015 alcoholic beverage license for Anant One Beer Wine & Tobacco, 10 Canal Road, Brunswick, GA. The license is to sell malt beverages and wine not for consumption on premises. Sunday sales permitted. Dharmendra Patel, licensee (Occupation Tax/Chief Doering) REPORT

 

Dharmendra Patel, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve the issuance of a 2015 alcoholic beverage license for Anant One Beer Wine & Tobacco. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

3.         ZM3013 106 Frazier Road - Consider a request to rezone two (2) adjacent parcels from R-12 (One-Family Residential) to M-9 (One-Family Residential). The purpose of the request is to allow a manufactured home for one-family residential use. This property is located at the southeast corner of Frazier Road and Wolfs Landing. Parcel ID: 03-04308. Gary Simmons, applicant and owner. (D. Hainley) REPORT

 

Community Development Director David Hainley reported the request was to rezone a 26,956 square foot (.62 acres) parcel, located at 106 Frazier Road, to allow the owner to replace an existing manufactured home with a newer model.

Rezoning is necessary to allow a mobile home to remain on this property. The property will remain one-family residential. The neighboring parcel on the east side is zoned M-9 and a large tract across Wolfs Landing is zoned M-20.

Staff and the Mainland Planning Commission recommended approval. This item was opened for public comment, Gary Simmons asked for approval of the rezoning.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Stambaugh to approve the rezoning application ZM3013 to rezone 106 Frazier Road to M-9. The motion carried unanimously.  Resolution #R-21-15

 

PUBLIC HEARING – Abandonments

 

4.         AB3000 - Consider the request for abandonment of a portion of the unopened alley right-of-way between 11th Street and 12th Street and adjacent to Lot 3, Block 22, of the East Beach Subdivision (2108 Bruce Drive). Mathew and Laura Veneri, applicants (P. Andrews) REPORT

 

                            County Engineer Paul Andrews reported the following:

SOURCE OF TITLE: Prescriptive based on plat for the East Beach subdivision recorded in Deed Book 3R, Pages 312-315, dated May 30, 1924.

PRESENT USE OF RIGHT-OF-WAY: This section of alley is currently not being used for public access; however it is used for public utilities including a storm drainage and overhead/underground power.

PAST HISTORY: This section of the alley has been used as it is currently for several years. There is no evidence of the alley having been open for public access.

POTENTIAL USE IN THE FUTURE: This portion of the right-of-way could be used for access to adjacent property and to access and contain utilities.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public will continue to benefit from the ability to use this right-of-way for access and/or utilities.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest and increase tax revenue.

Staff recommended approval of the abandonment provided a drainage and utility easement is retained over the whole of the abandonment area. Georgia Power has requested that an easement be executed and recorded at the time quit claim deeds are recorded by the County. The applicant has been advised that the County will not allow permanent structures (including walls, fencing, decking, etc.) to be installed within the drainage easement. A right-of-way permit will have to be issued prior to any work being performed in the drainage easement.

This item was opened for public comment. Teeple Hill, of Shupe Surveying, said he was available to answer questions regarding the survey.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Brunson to approve the abandonment of a portion of the unopened alley right-of-way between 11th and 12th Streets (2108 Bruce Drive), subject to the provision of drainage and utility easement over the whole abandoned area. The motion carried unanimously.  Resolution #R-22-15

 

CONSENT AGENDA – General Business

 

5.         Approved the minutes of the special called meeting held April 21, 2015, and the minutes of the regular meeting held April 16, 2015, subject to any necessary corrections. (C. Overstreet)

 

6.         Approved canceling the Glynn County Board of Commissioners’ regular meeting scheduled for Thursday, July 2, 2015. REPORT

 

7.         As requested by the Coastal Regional Commission (CRC), adopted a resolution authorizing the Coastal Regional Commission to file an application with the Georgia Department of Transportation (GDOT) and the United States Department of Transportation for a grant for Public Transportation Assistance under Section 5311 of the Federal Transit Laws under Chapter 53 of Title 49 of the United States Code. If received, this grant will continue to provide regional rural public transportation. REPORT

            Resolution #R-23-15

 

8.         Approved the Concession License Agreement with Franco Restaurants, LLC, dba Nacho’s, as the concession operator at Massengale Park concession site #2 in the total amount of $1,000. REPORT

 

9.         Recognized the Aeronautical Sublease Agreement between the Brunswick and Glynn County Development Authority and the Golden Isles FBO, Inc. to lease at the McKinnon St. Simons Island Airport. The lease will expire June 30, 2033, and there are four extension options. REPORT

 

10.       Approved the engagement letter with Cityview Capital Solutions, LLC, in connection with the investment of the Sinking Fund for the Qualified Energy Conservation Bonds (“QECB”) Series 2015A, and authorized the soliciting of bids by Cityview Capital for a Forward Delivery Agreement providing for the investment of the Sinking Fund for the Series 2015A Bonds. REPORT

 

11.       Approved the acceptance of the St. Simons Land Trust’s offer to provide Glynn County with three years of funding at $6,000 per year for the maintenance of South Harrington Park. REPORT

 

12.       Approved a Memorandum of Agreement with the Georgia Department of Transportation (GDOT) to allow for continued use of dredged material on Andrews Island. The initial term of the agreement is five years with one five year renewal term. (D. Austin) REPORT

 

13.       Approved the First Amendment to the Intergovernmental Agreement with the Georgia Department of Natural Resources (GaDNR) for the Replacement of the Boat Launch/Hoist at the Blythe Island Regional Park (BIRP), which is necessary for DNR to provide additional funding for a service dock. (D. Austin) REPORT

 

14.       Approve awarding the bid for the St. Simons Island Traffic Study to the lowest responsive and responsible bidder, RS&H, an engineering, architecture, and consulting firm from Savannah, GA, in the amount of $68,500, with funding provided by the Brunswick Area Transportation Study (BATS) grant (80%) and the Community Development Department’s operating budget (20%). RS&H will analyze the existing and projected traffic on St. Simons. (D. Hainley) REPORT This item was removed from the consent agenda at the request of Commissioner Stambaugh

 

15.       Approved awarding the bid for the Bike/Multipurpose Trail Study to the lowest responsive and responsible bidder, RS&H, an engineering, architecture, and consulting firm from Savannah, GA, in the amount of $33,000, with funding provided by the Brunswick Area Transportation Study (BATS) grant (80%) and the Community Development Department’s operating budget (20%). RS&H will analyze the existing and projected needs and locations for bike and multipurpose trails in the county. (D. Hainley) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Brunson to approve the consent agenda with the exception of item 14 which was pulled for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

14.       Approve awarding the bid for the St. Simons Island Traffic Study to the lowest responsive and responsible bidder, RS&H, an engineering, architecture, and consulting firm from Savannah, GA, in the amount of $68,500, with funding provided by the Brunswick Area Transportation Study (BATS) grant (80%) and the Community Development Department’s operating budget (20%). RS&H will analyze the existing and projected traffic on St. Simons. (D. Hainley) REPORT This item was removed from the consent agenda at the request of Commissioner Stambaugh

 

Pond & Company did not include the necessary documentation from the Georgia Department of Transportation certifying it was qualified to provide consulting services, which was required in the bid. Therefore, staff recommended awarding the bid to the next lowest qualified bidder, RS&H.

Pond & Company later provided the required certification and, because it was the lowest bid, the Board decided to waive the requirement to submit the qualification documents and award the bid to Pond & Company.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Brunson to waive the required submittal of a GDOT Qualification Letter as a non-material technicality and make the award in the best interest of the County to the lowest bidder, Pond & Company from Norcross, GA, in the amount of $49,900 for the St. Simons Traffic Study, with funding provided as recommended. The motion carried unanimously.

 

 

GENERAL BUSINESS

           

16.       Consider approving an agreement with Motorola for the upgrade and maintenance of the radio system used by the city, county, and other agencies, subject to an agreeable lease-purchase agreement being presented and approved by the Board of Commissioners at a later date to fund the costs of the upgrade. Under the terms of the Motorola agreement (which do not include the costs of the lease-purchase program), the upgrade will be provided for a cost of $4,538,665.77, and the annual maintenance will be performed for a period of 10 years, unless canceled in any given year by the County, at a cost of $4,407,769.04. Annual maintenance will start in year two and the annual cost of the maintenance will need to be budgeted. The County and City will share the costs of the upgrade and the annual maintenance costs pursuant to terms of the Joint Public Safety Department (JPSCD) agreement. Also, authorize the Finance Director to submit an application to ACCG for the ACCG Equipment Leasing Program. (J. Catron) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve this item, subject to an agreeable lease-purchase agreement being approved by the Board of Commissioners. The motion carried unanimously.

 

POINT OF PRIVELEGE

 

Chairman Provenzano asked Community Development Director David Hainley to explain the final plat governance.

Mr. Hainley reported that final plat approval is an administrative act, not a legislative act. It is governed by a list of requirements and does not have legal authority to address zoning issues. As currently written, the Subdivision Regulations require the Board of Commissioners approve final plats if all the requirements have been met. However, the Regulations could be amended to allow staff to approve final plats. This recommendation will be considered by the Board at a later date.  

 

17.       FP2910 Brailsford Landing - Approve a final plat for an eight (8)-lot townhome subdivision located at the northwest corner of Longview Road and Kings Marsh Way, St. Simons Island. Parcel ID: 04-07913. Vassa Cate, applicant for Palmetto Building Group LLC, owner. (D. Hainley) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Strickland to approve the final plat for Brailsford Landing. The motion carried 4-2 with Commissioner Strickland and Commissioner Provenzano opposed.

 

18.       FP3018 Island Retreat, 603 Bartow Street - Approve a final plat for 25,906 square foot (0.594-acre) parcel creating a two (2)-lot subdivision zoned R-6 (One-Family Residential). This property is located at 603 Bartow Street and occupies the north corner of the intersection of Bartow Street and Martin Street, St. Simons Island. Parcel ID: 04-04171. Michael Hardy, agent for Matthew Leiter, with 603 Bartow, LLC, applicant and owner. (D. Hainley) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Strickland to approve the final plat for Island Retreat. The motion carried unanimously.

 

19.       FP3027 Whispering Pines Phase IV - Consider Final Plat approval for a four (4) lot subdivision from a portion of Tract 5 of Whispering Pines. The subject property is zoned FA Forest Agricultural and located on the south side of Timber Landing Road, approximately 2,400 feet west of its intersection with Emanuel Loop Road. Property ID: 03-18465. Gary Johns with Johns Land Company, Inc., applicant and owner. (D. Hainley) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Browning to approve the final plat for Whispering Pines Phase 4. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting adjourned at 6:57 p.m.

 

 

 

 

                                                                                                                                               

Dale Provenzano, Chairman

Board of Commissioners

Glynn County, Georgia

 

Attest:

 

 

                                                 

Cindee S. Overstreet, Clerk