MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 ďGĒ STREET, 2ND FLOOR, COMMISSIONERSí MEETING CHAMBERS

THURSDAY, APRIL 16, 2015 AT 6:00 PM

 

PRESENT:† †††††††††††††††††† Dale Provenzano, Chairman, District 2

Richard Strickland, Vice Chairman, District 3

Michael Browning, Commissioner, District 1

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:†††††††††† Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD Ė No one signed up to speak during the public comment period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.†††††††† Received the FY15 Year-to-Date (YTD) Financial Report.  (T. Miller)† REPORT

 

PUBLIC HEARING Ė Establish or increase in fees

 

2.†††††††† Consider increasing the fees charged and adding two new participation options at the Neptune Fun Zone. (W. Davis) REPORT

 

Recreation Director Wesley Davis proposed the following changes to the fees at the Neptune Fun Zone:

Description

Former Fee

Approved Fee

Daily Pass, Individual

$7.00

$8.00

Individual, Season Pass

$75.00

$100.00

Couple, Season Pass

$100.00

$125.00

Family, Season Pass

$150.00

$200.00

10 Punch Pass

$50.00

$60.00

Season Pass, Additional Person

$15.00

$25.00

Pool Group Rate

$5.00

$6.00

Group Swim Lessons

$30.00

$45.00

Private Swim Lessons

$15.00

$30.00

Private Pool Party (per hour)

$75.00

$100.00

Ultimate Family Pass

$200.00

$225.00

Ultimate Couple Pass

$150.00

$175.00

Ultimate Individual Pass

$100.00

$125.00

Ultimate Pass, Additional Person

$15.00

$25.00

Mini Golf-one game

$7.00

$8.00

Mini Golf Group Rate

$5.00

$6.00

Mini Golf Private Rental/hour

$50.00

$60.00

Mini Golf Annual Individual Pass

$200.00

$225.00

Mini Golf Annual Couple Pass

$225.00

$250.00

Mini Golf Annual Family Pass

$250.00

$275.00

Mini Golf Annual Pass, Additional Person

$15.00

$25.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

In addition, the Recreation Department added the following options for visitors:††

Description

Approved Fee

Play-It-Again Fee-Guest can play an additional round of golf right after their first game

$5/person-

Pool/Golf Combo Season Pass (May 1-Sept 30 only)

Individual- $200

Couple- $225

Family up to 5- $275

Additional person (over 5)- $35

 

††††††††††††††††††††††† This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Strickland to approve the increase of fees charged and add two new participation options at the Neptune Fun Zone. The motion carried unanimously.

 

PUBLIC HEARING Ė Land Use

 

3.†††††††† Appeal Board of Zoning Appealsí Decision - ZV2989 4310 Fourteenth Street: Consider the appeal of a decision by the Zoning Appeals Board regarding a request for a variance for a 1.25-foot encroachment into the side yard setback for an unpermitted deck. Michael Faught owner and applicant; Parcel ID: 04-02971 (D. Hainley) REPORT

 

Community Development Director David Hainley reported the Board of Appeals voted 2-2 on this item. Because a majority vote was not taken, the request for a variance was not approved. This encroachment is 1.25-feet into the side yard setback.

Mr. Faught, the applicant, said he was not aware the contractor had not received the appropriate permits. It was later determined the contractor was not licensed and therefore was not eligible for the permits. Unfortunately, Mr. Faught paid the contractor in full. He will be responsible for applying for the permits. The County will seek restitution in Magistrate Court for all the associated fines owed by the contractor.

††††††††††††††††††††††††††††††† This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to overturn the decision of the Board of Zoning Appeals and approve the request for appeal thus allowing the 1.25-foot encroachment into the side yard setback. The motion carried unanimously.† Resolution #R-18-15

 

CONSENT AGENDA Ė General Business

 

4.†††††††† Approved the minutes of the special called meetings held February 17, 2015, February 19, 2015, and March 17, 2015, and the regular meeting held April 2, 2015, subject to any necessary corrections. (C. Overstreet)

 

5.†††††††† Approved the first amendment to the contract with Reynolds Smith & Hill (RS&H) extending the term of the contract to allow RSH adequate time to prepare the Long Range Transportation Plan (LRTP) (aka Metropolitan Transportation Plan (MTP)) update and hold peer reviews as was recently required by the Federal Highway Administration (FHWA) and the Georgia Department of Transportation (GDOT). The project is expected to be completed by the end of August 2016. The cost for services has not increased and remains at $96,936. (D. Hainley) REPORT

 

6.†††††††† Accepted from the Canal Crossing developer various temporary and permanent easements and rights-of-way required for the Canal Road Improvement Project. (D. Hainley) REPORT

 

CONSENT AGENDA Ė Finance Committee

 

7.†††††††† Received the monthly Workers Compensation Report. (O. Reed) REPORT

†††††††††††

8.†††††††† Approved declaring certain unusable items as surplus and approved the disposal of these items in the best interest of the County. (R. Grolemund) (FC Vote: 3-0) REPORT

 

9.†††††††† Approved a reimbursement from the accommodations excise tax fund to the Public Works operational budget $23,147 for the materials used to rebuild the St. Simons Island beach access crossovers at Postell, Oglethorpe and Driftwood. (D. Austin) (FC Vote: 3-0) REPORT

 

10.†††††† Denied a request from Carol Ann Cannon that interest paid for tax year 2014 on Parcel #04-03991 in the amount of $14.07 be refunded. (F. Dees) (FC Vote: 3-0) REPORT

 

11.†††††† Denied a request from Robert Wiggins Sr. that penalties and interest paid for tax year 2014 on Parcel #01-04998 in the amount of $2,728.77 be refunded. (F. Dees) (FC Vote: 3-0) REPORT

 

12.†††††† Denied a request from Donald and Lynn Cody that interest paid for tax year 2014 on Parcel #04-12882 in the amount of $150 be refunded. (F. Dees) (FC Vote: 3-0) REPORT

 

13.†††††† Approved the corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, March 5, 2015, meeting with clarification that this does not approve a tax refund. (R. Glisson) (FC Vote: 3-0) REPORT

 

14.†††††† Deny the request to increase the budget $17,000 to cover medical clearance costs for jail intake in the police departmentís patrol divisionís program budget, with funding provided by the General Fund fund balance. (M. Doering) (FC Vote: 3-0) REPORT This item was removed from the consent agenda by Commissioner Strickland.

 

15.†††††† Deny the request to increase the budget $8,000 to cover operating costs of informantsí fees in the police departmentís drug squads shared expense program budget, with funding provided by the General Fund fund balance. (M. Doering) (FC Vote: 3-0) REPORTThis item was removed from the consent agenda by Commissioner Strickland.

 

16.†††††† Approved increasing the FY15 EMA budget (revenue and expenditures) to include an additional $500 received from the Emergency Management Performance Grant. (T. Miller) (FC Vote: 3-0) REPORT

 

17.†††††† Amended the FY15 budget to include the additional $1,950 that was paid back to the Drug Court Fund for scholarships that were repaid by the participant. (T. Miller) (FC Vote: 3-0) REPORT

 

18.†††††† Denied the request to increase the budget $5,000 to purchase two floating wheelchairs for use on the beaches of St. Simons with funding to be provided by the Accommodations Excise Tax revenue. (W. Davis) (FC Vote: 3-0) REPORT

 

19.†††††† Denied the request to increase the budget $9,850 to upgrade the transitions on the elements in the Demere skate park with funding to be provided by the Accommodations Excise Tax Revenue. (W. Davis) (FC Vote: 3-0) REPORT

 

20.†††††† Authorized a budget increase for the Marshes of Glynn Libraries (MOGL) in FY15 in the amount of $5,725 with funding provided by the Hello Goodbuy Outreach Grant Program. This grant will allow for the purchase of two laptops and hiring seven interns for the summer reading program. (G. Mullis) (FC Vote: 3-0) REPORT

 

21.†††††† Authorized acceptance of the Health Promotion and Wellness Grant from Association County Commissioners of Georgia Group Health Benefits Program (ACCG-GHBP) in the amount of $5,000 and to authorize an increase in the revenues and expenditures of the Employee Benefit Fund by same amount. (O. Reed) (FC Vote: 3-0) REPORT

 

22.†††††† Awarded the bid for the carpet replacement in the Childrenís Room, Teen Room, and Heritage Room at the Brunswick Library to A-1 Carpet and Floor Coverings of Brunswick, GA in the amount of $38,500 and issue a Purchase Order to Readís Moving System of Woodbine, GA in the amount of $4,200 with funding provided by grant monies and a 50% match from the Capital Projects Fund fund balance. Approval of this item includes acceptance of the grant provided by the Georgia Public Library System. †(G. Mullis) (FC Vote: 3-0) REPORT

 

23.†††††† Approved the Concession License Agreement with TNR Investments d/b/a Sunset Slush of SSI as the concession operator at Massengale Park concession site #1 (near boardwalk) in the total amount of $1,000.† (W. Davis) (FC Vote: 3-0) REPORT

 

24.†††††† Approved the Concession License Agreement with TNR Investments d/b/a Sunset Slush of SSI as the concession operator at the Coast Guard Park concession facility in the total amount of $5,000. (W. Davis) (FC Vote: 3-0) REPORT

 

25.†††††† Approved the Concession License Agreement with The Fendig Company, LLC dba Capís Place as the concession operator at Neptune Park in the total amount of $7,500. (W. Davis) (FC Vote: 3-0) REPORT

 

26.†††††† Approved the annual Memorandum of Understanding with Golden Isles Swimming, Inc. (dba Golden Isles Swim Team) for its use of the Howard Coffin Park pool in the amount of $12,750. (W. Davis) (FC Vote: 3-0) REPORT

 

27.†††††† Approved the renewal of the Memorandum of Agreement with the Georgia Department of Driver Services (DDS) and the Georgia Emergency Management Agency (GEMA) for use of the Commercial Driversí License (CDL) facilities in the event of a manmade or natural disaster necessitating full or partial evacuation from the coast. (W. Worley) (FC Vote: 3-0) REPORT

 

28.†††††† Approved the first option year with Witt OíBrien to provide debris monitoring services should such services be needed following an event resulting in large quantities of debris. There are three option years remaining on this contract. (J. Wiggins) (FC Vote: 3-0) REPORT

 

29.†††††† Approved the third option year with Ceres, Inc. for debris removal and disposal services should such services be needed following an event resulting in large quantities of debris. There is one option year remaining on this contract.† (D. Austin) (FC Vote: 3-0) REPORT

 

30.†††††† Deny the request to exercise the second option year with Express Lube and† Car Wash at a cost of $12.42/basic wash and $13.28/special wash per vehicle per month with funding to be provided by the FY16 operating budgets of the departments utilizing the service. (T. Miller) (FC Vote: 3-0) REPORTThis item was removed from the consent agenda by Commissioner Coleman.

 

31.†††††† Approved the first option year with Herrin Document Systems at a cost of $59,364, with a black and white overage copy cost of $0.012 and a color overage copy cost of $0.075, and funding provided by the FY16 operating budgets of the departments utilizing the service. There are three option years remaining on this contract. (T. Miller) (FC Vote: 3-0) REPORT

 

32.†††††† Approved purchasing a Dodge Charger sedan patrol car from Akins Ford Dodge Jeep Chrysler and purchasing additional components for this vehicle in the total amount of $44,415 with remaining funding from the 100 and 315 Capital Projects Funds. (M. Doering) (FC Vote: 3-0) REPORT

 

33.†††††† Approved the contract for tree removal and maintenance services with Jones Maintenance Company of St. Simons Island with no increase in cost with funding provided from the Public Works Department operating budget effective July 1, 2015. (D. Austin) (FC Vote: 3-0) REPORT

 

34.†††††† Approved the contract with the Georgia Department of Transportation (GDOT) for the mowing of rights-of-way and litter pickup on 22.23 miles of state routes in Glynn County at a reimbursement rate of $2,625 per mile per year for a total annual reimbursement of $58,353.75. (D. Austin) (FC Vote: 3-0) REPORT

 

35.†††††† Authorized the Solicitation of Bids for both the McKenzie Road Sidewalk Improvement Project and the Southport Parkway Sidewalk Improvement Project. (D. Austin) (FC Vote: 3-0) REPORT

 

36.†††††† Approved the second option year for right-of-way mowing and landscaping services to: Coastal Landscape and Design at the Demere/Frederica Roundabout (Task 1) and† the Frederica/Lawrence Roundabout (Task 2) in the amount of $13,049; Creative Landscape at Sea Island Road- Demere to Frederica (Task 3) and Lawrence Rd-Roundabout to Hampton Point (Task 4) in the amount of $23,900 in the total amount of $36,949 with funding from the FY 16 Public Works operating budget effective July 1, 2015. There is one option year remaining on this contract. (D. Austin) (FC Vote: 3-0) REPORT

 

37.†††††† Approved the second option year for trash receptacle and dumpster collection services for County buildings and parks, effective July 1, 2015, with Republic Services of Georgia d/b/a Southland Waste Systems at a projected cost of $97,180.44 with funding to be provided by various operating budgets. There are two option years remaining on this commercial solid waste collection contract. (D. Austin) (FC Vote: 3-0) REPORT

 

38.†††††† Approved the second option year for County custodial services with American Facility Services, with funding provided from the Facilities Maintenance operating budget. There is one option year remaining on this contract. (B. Mauney) (FC Vote: 3-0) REPORT††††††

 

39.†††††† Approved the first option year for ground maintenance services with Creative Landscapes with funding in the amount of $63,240 provided by the Recreation Department, Facilities Maintenance and Fire Departmentís operating budgets. There are three option years remaining on this contract. (B. Mauney) (FC Vote: 3-0) REPORT

 

40.†††††† Approved the purchase of a Frazier Built ambulance, through HGAC Buy, in the amount of $211,750, which includes delivery, with funding provided by the Capital Projects Fund in the amount of $198,000 and $13,750 from the Capital Projects Fund fund balance. (N. Mann) (FC Vote: 3-0) REPORT

 

41.†††††† Approved exempting the procurement of drug testing services from the purchasing policies and continue using Solstas Lab Partners/Quest Diagnostics for drug and cotinine testing at an annual amount not to exceed $10,000. (O. Reed) (FC Vote: 3-0) REPORT

 

42.†††††† Approved the professional services agreement with Tyler Technologies, Inc. for the provision of training for the Sheriffís Office on the Odyssey software in the amount of $7,305 with funding provided by the IT Departmentís FY15 training budget. (J. Catron) (FC Vote: 3-0) REPORT

 

43.†††††† Approved the professional services agreement with Tyler Technologies, Inc. for the provision of assistance with server migration and configuration of the judicial and jail management Odyssey system in the amount of $7,305 with funding provided by the IT Departmentís FY15 budget. (J. Catron) (FC Vote: 3-0) REPORT

 

44.†††††† Approved the purchase of additional software from Infor for use by the Occupation Tax office with funding in the amount of $24,990 provided by the General Fund fund balance. (J. Catron) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve all items on the consent agenda with the exception of items 14, 15, and 31 which were pulled for discussion. The motion carried unanimously.

 

Commissioner Coleman announced he had intended to remove the item regarding the carwashes, not the one pertaining to office copiers.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Brunson to rescind the previous action approving the consent agenda. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve all items on the consent agenda with the exception of items 14, 15, and 30 which were removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

14.†††††† Deny the request to increase the budget $17,000 to cover medical clearance costs for jail intake in the police departmentís patrol divisionís program budget, with funding provided by the General Fund fund balance. (M. Doering) (FC Vote: 3-0) REPORT This item was removed from the consent agenda by Commissioner Strickland.

 

Commissioner Strickland announced the Finance Committee asked staff to review the Police Departmentís personnel budget as a possible funding source. Staff reported there was not enough in that fund to cover the medical clearance costs; therefore, this item would be funded by the by the Administratorís contingency budget.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Brunson to increase the Police Departmentís budget $17,000 to cover medical clearance costs for jail intake with funding provided by the Administratorís contingency fund. The motion carried unanimously.

 

15.†††††† Deny the request to increase the budget $8,000 to cover operating costs of informantsí fees in the police departmentís drug squads shared expense program budget, with funding provided by the General Fund fund balance. (M. Doering) (FC Vote: 3-0) REPORT This item was removed from the consent agenda by Commissioner Strickland.

 

Commissioner Strickland advised the Finance Committee asked staff to review the Police Departmentís personnel budget as a possible funding source for this item. There was not enough in that fund to cover the fees; therefore, this item would be funded by the Administratorís contingency budget.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to increase the budget $8,000 to cover operating costs of informantsí fees in the Police Departmentís drug squads shared expense program budget, with funding provided by the Administratorís contingency fund. The motion carried unanimously.

 

30.†††††† Deny the request to exercise the second option year with Express Lube and† Car Wash at a cost of $12.42/basic wash and $13.28/special wash per vehicle per month with funding to be provided by the FY16 operating budgets of the departments utilizing the service. (T. Miller) (FC Vote: 3-0) REPORTThis item was removed from the consent agenda by Commissioner Coleman.

 

Commissioner Coleman asked why this item was denied by the Finance Committee. Commissioner Strickland responded that the cost seemed too high and had increased significantly each year. It was the only carwash in town. The Finance Committee felt the employees could use the self-service car washes in town at a much cheaper rate.

Finance Director Tonya Miller said purchasing cards could be used rather than having a contract.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Coleman to approve denying the second option year with Express Lube and Car Wash. The motion carried unanimously.

 

GENERAL BUSINESS

 

45.†††††† Consider approving an agreement with Motorola for the upgrade and maintenance of the radio system used by the city, county, and other agencies, subject to an agreeable lease-purchase agreement being presented and approved by the Board of Commissioners at a later date to fund the costs of the upgrade.  Under the terms of the Motorola agreement (which do not include the costs of the lease-purchase program), the upgrade will be provided for a  cost of $4,538,665.77, and the annual maintenance will be performed for a period of 10 years, unless cancelled in any given year by the County, at a cost of $4,407,769.04.  Annual maintenance will start in year two and the annual cost of the maintenance will need to be budgeted. The County and City will share the costs of the upgrade and the annual maintenance costs pursuant to terms of the Joint Public Safety Department (JPSCD) agreement. Also, authorize the Finance Director to submit an application to ACCG for the ACCG Equipment Leasing Program.  (J. Catron) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to defer this item to a later date to allow staff to continue negotiating the contract. The motion carried unanimously.

 

46. ††††† Consider adoption of a Supplemental Resolution pertaining to the issuance of revenue bonds by the Brunswick and Glynn County Development Authority for the purpose of financing all or a portion of the costs of the Airport Improvements Project (Airport Project) and the Energy Conservation Improvements Project (QECB Project).  The supplemental resolution will approve the final terms (aggregate principal amounts, interest rates, and debt service schedule) of the bonds and the amounts due under the Intergovernmental Contract, will authorize the execution of the Bond Purchase Agreement, approve a Tax Compliance Policy and Procedure, and ratify the Intergovernmental Contract. †REPORT

 

††††††††††† A motion was made by Commissioner Strickland and seconded by Commissioner Brunson to approve adoption of the bond resolution. The motion carried unanimously. Resolution #R-17-15

 

47.†††††† Consider temporarily staying any further action by the County and staff in pursuit or in furtherance of the demolition and/or asbestos abatement of the former detention center, 1812 Newcastle Street, including seeking or issuing any invitation for bids or request for proposals for the demolition and/or asbestos abatement of the former detention center, until such time as the Board of Commissioners is able to review and consider a recent inquiry pertaining to the use of property and authorizes staff to resume and proceed with such work.  This will stay any further Board or staff action during this time on the items approved/authorized by the Board on November 6 and 20, 2014, and February 19, 2015, pertaining to the demolition and/or asbestos abatement of the former detention center. (D. Provenzano)

 

Commissioner Strickland asked that the potential developer of the hotel submit a letter specifically listing its interest in the property. He asked that the stay be for ninety (90) days. †††††††††

Commissioner Browning was concerned with the future space needs of the County. He referenced a recent space needs assessment the County had commissioned Heery Design Firm to conduct. The firm recommended using the property for future administrative and courthouse space. The Jail Oversight Committee (a committee of citizens appointed to review and make recommendations regarding the former detention center) recommended the property be used for future expansion of the county campus. Commissioner Browning was also concerned with the lack of parking for citizens visiting the county campus. Commissioner Coleman expressed concern with the limited parking and future space needs of the County as well.

Commissioner Provenzano said the Heery study provided a second alternative which was to add on to the sides of the current courthouse. He said the parking lot at the I/J block would provide ample parking for both the courthouse visitors and the hotel.

Commissioner Strickland recommended the developer assist with paving the parking lot at the I/J block if they develop the property at the former detention center.

 

A motion was made by Commissioner Stambaugh and seconded by Commissioner Brunson to temporarily stay, for ninety (90) days, further action of the demo and/or asbestos abatement for the former detention center until a review of a recent inquiry pertaining to the use of the property is made. Approval included requesting a letter from the developer of the hotel specifically explaining its interest in the property to be received within ninety (90) days. The motion carried 5-2 with Commissioner Browning and Commissioner Coleman opposed.†

 

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting adjourned at 7:39 p.m.

 

 

 

 

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††           †††††††††††††††††††††††††††††††††††††††††††††††

Dale Provenzano, Chairman

Board of Commissioners

Glynn County, Georgia

 

Attest:

 

 

      ††††††††††††††††††††††††††††††† †

Cindee S. Overstreet, Clerk