MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MARCH 19, 2015 AT 6:00 PM

 

PRESENT:                     Dale Provenzano, Chairman, District 2

Richard Strickland, Vice Chairman, District 3

Michael Browning, Commissioner, District 1

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD

 

Julian Smith spoke regarding agenda item 7 and traffic and parking on St. Simons Island.

John Dow spoke regarding the Village Creek boat ramp and parking area, the parking along Lord Avenue, and a landscape plan on East Beach causeway.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

Chairman Provenzano announced a proclamation honoring the Brunswick High School Basketball Team who won the 2015 State Championship.

 

PROCLAMATION RECOGNIZING THE

BRUNSWICK HIGH SCHOOL PIRATES BASKETBALL TEAM’S

WINNING THE GEORGIA STATE CHAMPIONSHIP

WHEREAS, the citizens, staff, and commissioners of Glynn County express to the coaches and the members of the Brunswick High School Basketball Team our sincere congratulations for winning the Georgia State Championship; and

WHEREAS, the Board of Commissioners recognizes Brunswick High School Basketball Team members Darius Lampkin, Jaylen Jackson, Zach Moore, Nigel Lawson, Jabril Heck, Skylar Baggs, Matthony Mangram, Roger Davis, Lamar Beckham, Elijah Alston, Kymani Dunham, Michael Bostic, DaQuan Humphries, Chris Reed, and Danijah Gammage for their accomplishments, hard work, dedication, perseverance and love of basketball, and

WHEREAS, the Brunswick High Pirates Basketball Team, under Head Coach Chris Turner, Assistant Coach Scott Ginn, Principal Toriano Gilbert, Athletic Director Steve Waters, and Athletic Coordinator             Marlowe Hinson is to be recognized and honored for their outstanding 2015 basketball season; and

WHEREAS, by its extraordinary efforts, this dynamic team progressed achieving the state championship title and ending the final game against Allatoona with a score of 49-32; and

WHEREAS, the excellent performance, devotion, and commitment of these young men, along with their coaching staff, have proven to be a source of admiration and inspiration to the citizens of Glynn County; and

WHEREAS, Glynn County is proud of the State Championship the team has earned and the honor they have brought to our community by their good sportsmanship and inspired team play.

NOW, THEREFORE, BE IT PROCLAIMED, by the Glynn County Board of Commissioners that it congratulates the Brunswick High School Basketball Team and its coaches for their outstanding accomplishment.

IN WITNESS WHEREOF, I set my hand this 19th day of March, 2015.

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the issuance of a license for a 2015 alcoholic beverage license for Sportsman Package Store, 4198 Norwich Street Ext, Brunswick, GA. The license is to sell distilled spirits, malt beverages and wine not for consumption on premises. Ramesh Patel, licensee. (Occupation Tax/Chief Doering) REPORT

 

Ramesh Patel, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve the issuance of a 2015 alcoholic beverage license for Sportsman Package Store. The motion carried unanimously.

 

2.         Consider the issuance of a 2015 alcoholic beverage license for offsite catering for Copper Pig, 704 Mall Blvd., Brunswick, GA. The license is to sell distilled spirits, malt beverages and wine for consumption off premises of a restaurant. Sunday sales permitted. This is a new 2015 license.  Thomas Jones, licensee. (Occupation Tax/Chief Doering)  REPORT

 

Thomas Jones, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to approve the issuance of a 2015 alcoholic beverage license for offsite catering for Copper Pig. The motion carried unanimously.

 

3.         Consider the issuance of a 2015 alcoholic beverage license for Blue Martini Bar & Grill, 360 Mall Blvd, Brunswick, GA.  The license is to sell distilled spirits, malt beverages and wine for consumption on premises of a restaurant. Sunday sales permitted. This is a new 2015 license.  Ricardo Hurtado, licensee. (Occupation Tax/Chief Doering)  REPORT

 

Ricardo Hurtado, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Coleman to approve the issuance of a 2015 alcoholic beverage license for Blue Martini Bar & Grill. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the regular meeting held March 5, 2015, subject to any necessary corrections.  (C. Overstreet)

 

5.         WSV2995 –7141 Scott Everett Road:  Approved the issuance of a water and sewer variance, as outlined in Section 606.1 of the Glynn County Subdivision Regulations, for a 1.270-acre portion of a 4.73-acre parcel, zoned FA (Forest Agricultural) located on Scott Everett Road.  The closest water and sewer connections are located over 2,000 feet from this property. Parcel ID: 02-01418. Casey Smith, applicant and agent for Jimmy Smith. (D. Hainley) REPORT  Resolution #R-12-15

 

6.         Authorized the release of Requests for Bids for a bike/multipurpose trail study consultant.  This begins the process to retain the services of a planning firm to analyze the existing and projected bike and pedestrian demands. (D. Hainley)  REPORT

 

7.         Authorized the release of Requests for Bids for a St. Simons Island traffic study consultant.  This begins the process to retain the services of a traffic engineering firm to analyze the existing and projected traffic on the island.  (D. Hainley) REPORT

 

8.         Appointed R. Wayne Johnson to the Board of Governors of the Brunswick and Glynn County Development Authority to fill the unexpired term of Harold Baxter, Jr., (who resigned effective January 1, 2015), beginning on the date of his appointment and ending the later of July 31, 2016, or until his successor is appointed. REPORT Resolution #R-13-15

 

9.         Approved the nomination of Keith Crusan to serve on the Coastal Area District Development Authority (CADDA) Board. The CADDA Board and Coastal Regional Commission (CRC) will make the final appointment. Mr. Crusan was the only applicant. This 3-year term begins in May. REPORT

 

10.       Appointed Paul Fisher to serve another term on the Glynn County Zoning Appeals Board. This term begins April 1, 2015, and ends March 31, 2019.  REPORT

 

11.       Approved an Agreement for use of GIS Software with the City of Brunswick and the Joint Water and Sewer Commission (JWSC) to allow these entities to utilize Glynn County’s GIS software. (W. Worley) REPORT

 

12.       Approved an agreement with QPublic (dba The Schneider Corporation) for integrated damage assessment model web based service in the amount of $3,000 with funding provided by the FY16 operating budget. (R. Nyers) REPORT

 

CONSENT AGENDA – Finance Committee

 

13.       Received the monthly Workers Compensation Report.  (O. Reed) REPORT

 

14.       Declared certain unusable items as surplus and approved the disposal of these items in the best interest of the County.  (FC Vote: 2-0) (R. Grolemund) REPORT

 

15.       Authorized the Recreation Department to advertise a public hearing to increase the fees charged and add two new participation options at the Neptune Fun Zone.  (FC Vote: 2-0) (W. Davis) REPORT

 

16.       Authorized the acceptance of two, 1987 AM General Hummers and a 1992 Harsco-BMY, 5-ton truck donated by GEMA.  (FC Vote: 2-0) (N. Jump) REPORT

 

17.       Authorized the acceptance of a 2015 Ford F150 Police Package Truck donated by the Darien Police Department. (FC Vote: 2-0) (N. Jump) REPORT

 

18.       Authorized acceptance of two 2015 Georgia County Internship Program grants from the Association County Commissioners of Georgia (ACCG) Civic Affairs Foundation totaling $4,348, which will allow the Finance Department and the Human Resources Department to hire summer interns.(FC Vote: 2-0) (T. Miller)   REPORT

 

19.       Approved the Cancellation of Promissory Note and Release of Security Interest for the Economic Development Revolving Loan to Glynco Machine Company, Inc.  (FC Vote: 2-0) (T. Miller) REPORT

 

20.       Approved a request from Charles Cole, attorney for Distinctive Housing Solutions, that the following taxes be waived:

Parcel              Tax Year          Total Due

03-05595         2011                $2,377.93

                        2010                $2,580.97

03-18946         2011                $1,964.83

                        2010                $2,130.27

                        2009                $2,274.19

                        2008                $3,062.44

03-02333         2010                $9,593.11

03-14387         2011                $5,456.51

                        2010                $5,929.84.  (FC Vote: 2-0) (F. Dees) REPORT

 

21.       Denied a request from Nicole Bagley, representing the Brenn Foundation, that penalties and interest paid for tax year 2014 on Parcel #04-00216 in the amount of $796.85, and parcel #04-0223 in the amount of $771.96 be refunded.  (FC Vote: 2-0) (F. Dees) REPORT

 

22.       Denied a request from Mitul Patel, Welcome Hotels of Brunswick, that penalties and interest paid for tax years 2011-2013 on PP#156561-1 in the amount of $1,029.61 be refunded.  (FC Vote: 2-0) (F. Dees) REPORT

 

23.       Denied a request from Jaye Parsons that interest paid for tax year 2014 on parcel #06-0549 in the amount of $55.53 be refunded.  (FC Vote: 2-0) (F. Dees) REPORT

 

24.       Approved the corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, February 5, 2015, meeting with clarification that this does not approve a tax refund.  (FC Vote: 2-0) (R. Glisson) REPORT

 

25.       Approved the corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, February 19, 2015 meeting with clarification that this does not approve a tax refund.  (FC Vote: 2-0) (R. Glisson)  REPORT

 

26.       Approved a budget amendment to use $20,000 from the Drug Abuse, Treatment, and Education Fund (DATE) fund balance to be transferred to the Drug Court Scholarship Fund.  (FC Vote: 2-0) (S. Kelley)  REPORT

 

27.       Authorized a budget increase in the amount of $10,000 to purchase a rugged terrain vehicle (RTV) for daily trash removal on the beaches of St. Simons with funding to be provided by the Accommodations Excise Tax Fund fund balance.  (FC Vote: 2-0) (W. Davis) REPORT

 

28.       Authorized a budget increase in the amount of $32,750 to cover operating costs in the Police Department’s Animal Control program budget with funding to be provided by the General Fund fund balance.  (FC Vote: 2-0) (M. Doering) REPORT

 

29.       Approved the personnel contracts with the University System of Georgia’s (UGA) Cooperative Extension Office to extend the County Ag Agent contract and include the Cooperative Extension Coordinator position through June 30, 2016.  (FC Vote: 2-0) (A. Ours) REPORT

 

30.       Approved the issuance of a purchase order for one Dodge Charger pursuit vehicle to Akins Ford Dodge Jeep Chrysler in the amount of $25,214.36 with funding in the amount of $1,702.99 provided by the Capital Projects Fund. (FC Vote: 2-0) (N. Jump) REPORT

 

31.       Awarded the July 4, 2015 fireworks show to J&M Displays for $35,000 with funding provided by the FY15 operating budget and the administrator’s contingency.  (FC Vote: 2-0) (T. Miller)REPORT

 

32.       Awarded the bid for replacing the roof at Fire Station 1 to Brazos Ureathan, Inc. in the amount of $71,317 with funding in the amount of $42,750 to be provided by the FY15 Fire Department Budget and $28,567 to be provided from the Fire Fund fund balance.  (FC Vote: 2-0) (S. Gardner) REPORT

 

33.       Authorize staff to issue a solicitation for the architectural and engineering services (A&E) and upgrades to the Animal Control Building, 4765 US Highway 17 N, with funding provided by the General Fund fund balance.  (FC Vote: 2-0) (B. Mauney) This item was removed from the consent agenda at the request of Commissioner Coleman. REPORT

 

34.       Authorized the Fire Department to have the Joint Water and Sewer Commission (JWSC) complete the hook-up to public water for Fire Station 6 based on the submitted estimate of $6,137.84 along with an additional amount not to exceed $800 to make the connection to the station with funding to be provided by the Fire Fund fund balance.  (FC Vote: 2-0) (S. Gardner) REPORT

 

 CONSENT AGENDA – Pension Committee

 

35.       Approved the Glynn County Defined Benefits Pension Plan Investment Policy Statement (PC Vote 9-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve all items on the consent agenda, except item 33 which was pulled for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

33.       Authorize staff to issue a solicitation for the architectural and engineering services (A&E) and upgrades to the Animal Control Building, 4765 US Highway 17 N, with funding provided by the General Fund fund balance.  (FC Vote: 2-0) (B. Mauney) REPORT

 

A motion was made by Commissioner Coleman and seconded by Commissioner Stambaugh to authorize staff to issue a solicitation for the A&E services and upgrades to the Animal Control Building. The motion carried unanimously.

 

 

GENERAL BUSINESS

 

36.       Consider an amendment to the Glynn County Code of Ordinances, Glynn County, Georgia, Chapter 2-3, revising the Liquor, Malt Beverages and Wine Ordinance. REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the amendment to the Glynn County Code of Ordinances, Section 2-3-16 of the Liquor, Malt Beverage and Wine Ordinance of Glynn County to provide additional guidance and instruction on the method of measurement in Subsection b) pertaining to the required distance between a package store and an area zoned for residential uses, to add a subsection i) to provide for an exception to the required distance between a package store and an area zoned for residential uses under limited circumstances, and for other purposes. The motion carried unanimously.  Ordinance #O-2015-03

 

37.       Consider awarding the bid for ADA compliance of Glynn County Selden Park, 100 Genoa Martin Drive, to the lowest responsive bidder, A&M Builders & Erectors of Brunswick, GA in the amount of $241,845 with funding to be provided by the General Fund fund balance.  (FC Vote: 2-0) (B. Mauney) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the award of the bid. The motion carried unanimously.

 

38.       Consider awarding the bid for the ADA compliance of the Selden Park playground equipment to the lowest responsive bidder, Southern Playgrounds, Inc. of Marietta, GA in the amount of $115,680 with funding to be provided by the General Fund fund balance.  (FC Vote: 2-0) (B. Mauney) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Coleman to approve the award of the bid. The motion carried unanimously.

 

39.       Consider awarding the bid for the Georgia Department of Transportation’s 2015 Local Maintenance & Improvement Grant (LMIG) for resurfacing and restriping of county roads to Seaboard Construction Company of Brunswick, GA, the lowest responsive and responsible bidder, in the amount of $1,175,831 with funding from 4580.54390.LMIG in the amount of $900,000 and $275,831 from Capital Projects Fund fund balance.  (FC Vote: 2-0) (D. Austin) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve the award of the bid. The motion carried unanimously.

 

40.       Consider awarding a bid to Lindsay Precast in the amount of $506,706 to furnish the Concrete 10’x4’ Box culvert for the Canal Road Improvement project subject to the “Canal Crossing Development Project Resolutions” conditions being met.  (FC Vote: 2-0) (D. Hainley) REPORT     RESOLUTIONS

 

A motion was made by Commissioner Brunson and seconded by Commissioner Coleman to approve the award of the bid. The motion carried unanimously.

 

41.       Consider awarding a bid to East Coast Asphalt, LLC in the amount of $2,919,440.60 to perform the Canal Road Improvement project subject to the “Canal Crossing Development Project Resolutions” conditions being met. (FC Vote: 2-0) (D. Hainley) REPORT   RESOLUTIONS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve the award of the bid. The motion carried unanimously.

 

PUBLIC HEARING – Appeal of Alcoholic Beverage License Denial

 

42.       Conduct a public hearing and consider Parin Patel’s appeal regarding the Board of Commissioners’ February 5, 2015, denial of his alcoholic beverage license application for Parin Patel, LLC 6133 New Jesup Hwy., Brunswick, GA.  The application is for a license to sell distilled spirits, malt beverages and wine not for consumption on premises.  (Occupation Tax/Chief Doering)  REPORT

 

Doug Adams, attorney for Mr. Patel, asked the Board to defer this item to the next meeting.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to defer this item to the Board’s April 2, 2015, meeting. The motion carried unanimously.

 

43.       Conduct a public hearing and consider David Hamby’s appeal regarding the Board of Commissioners’ March 5, 2015, denial of his alcoholic beverage license application for Hamby’s By Air Package, 134 Retreat Plaza, Unit A, St. Simons Island, GA. The application is for a license to sell distilled spirits, malt beverages and wine not for consumption on premises.  (Occupation Tax/Chief Doering)  REPORT

 

This application was denied on March 5, 2015, because the applicant’s property was within 200 yards of residential properties using the straight line measurement between the proposed location of the package store and the residential area behind the shopping center.

County Attorney Aaron Mumford advised that since the Board had adopted an amendment to the alcohol ordinance earlier in the meeting, that ordinance was in place and should be followed for this hearing. Since there is a natural, physical, or permanent barrier between the proposed location of the package store and the residential area behind the shopping center, the actual distance of travel on the ground could be used to measure the distance. The distance of travel between the proposed package store location and the residential locations is greater than 900 feet; therefore, the license could be issued.

This item was opened for public comment and David Hamby, Garrett Meader, attorney for Mr. Hamby, and Robert Shoreman asked for the license to be issued.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Strickland to approve the issuance of the alcoholic beverage license for Hamby’s By Air Package. The motion carried unanimously.

 

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Browning and seconded by Commissioner Coleman to adjourn to executive session to discuss pending litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Brunson to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve the executive session minutes of March 5, 2015. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the County Attorney’s recommendations regarding pending litigation. The motion carried unanimously.

 

There being no further business, the meeting adjourned at 8:05 p.m.

 

                                                                                                                                             

Dale Provenzano, Chairman

Board of Commissioners

Glynn County, Georgia

 

Attest:

 

 

                                       

Cindee S. Overstreet, Clerk