MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, FEBRUARY 19, 2015 AT 6:00 PM

 

PRESENT:                     Dale Provenzano, Chairman, District 2

Richard Strickland, Vice Chairman, District 3

Michael Browning, Commissioner, District 1

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

James Holland spoke regarding marsh buffer protection.

Tim Holder and Ryan Nagy requested the Board allow pushcarts on the beach.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to add item 37 to the published agenda to consider approving the professional exemption of RSH to provide planning services for the St. Simons Island moratorium work elements in the amount of $67,543.  The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to add item 38 to the published agenda to consider the termination of the current policy which allows active employees who have submitted their intent to retire in writing to the Human Resources Department and who are at least age 55 and have at least 25 years of service at the same premium paid by active employees until the retiree is age 65 and eligible for Medicare coverage. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to add item 39 to the published agenda to discuss JWSC Basin 2030 on St. Simons Island. The motion carried unanimously.

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to defer item 36 to allow time for public hearings. The motion carried unanimously.

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the issuance of a 2015 alcoholic beverage license for Hamby’s By Air Package, 132 A Retreat Plaza, St Simons Island, GA. The license is to sell distilled spirits, malt beverages and wine not for consumption on premises of a package store. Sunday sales permitted. This is a new 2015 license. Samuel David Hamby, licensee. (Occupation Tax/Chief Doering) REPORT   This application does not meet the distance requirements of the Liquor, Malt Beverage and Wine Ordinance; it is within 200 yards of an area zoned for residential uses.

 

David Hamby, licensee, was present at the meeting as required by ordinance. Assistant Police Chief Scott Trautz said the applicant does not meet the requirements for consideration of issuance of the license. The location is within 200 yards of a residential area which is prohibited by the ordinance. This item was opened for public comment and Garret Meader, representing the applicant, David Hamby, Robert Shoreman, and John Keteresh addressed the Board and asked that the application be approved. They presented a petition with 529 signatures requesting the application be approved.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to defer this item to the Board’s March 19, 2015, meeting to allow staff time to research the information packet the applicant provided at the meeting. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to rescind the previous action and defer this item to the Board’s March 5, 2015, meeting. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

2.         Approved the minutes of the special called meeting held January 29, 2015, and the minutes of the regular meeting held February 5, 2015, subject to any necessary corrections. (C. Overstreet)

 

3.         Adopted a resolution urging the General Assembly to approve S.R. 26 during the current session of the General Assembly. S.R. 26 is a proposed senate resolution sponsored by Senator William Ligon that would create a Joint House and Senate Coastal Greenway Study Committee to study the proposed Coastal Georgia Greenway and recommend any action or legislation which the committee deems necessary or appropriate. (B. Coleman) REPORT  Resolution #R-07-15

 

4.         Approved the supplement to the preliminary and nonbinding letter of intent for underwriting services and disclosures needs with Stifel – Merchant Capital Division. (A. Ours) REPORT

 

5.         Authorized temporary housing assistance for Interim Fire Chief Samuel Gardner in the amount of $1000 per month for February and March 2015. (A. Ours) REPORT

 

CONSENT AGENDA – Finance Committee

 

6.         Approved Change Order #31 for the new Detention Center in the amount of $1,535.22 with funding to be provided by the project contingency budget. (FC Vote: 3-0) (D. Hainley) REPORT

 

7.         Received the monthly Workers Compensation Report. (O. Reed) REPORT

 

8.         Authorized the write-off of uncollectible receivables in the General Fund for three customers who have outstanding late penalties and interest on Alcohol by the Drink Excise tax totaling $1,961.82, two customers who have outstanding invoices for compactor fees in the amount of $2,076 and one customer with a miscellaneous billing in the amount of $26.64, for a total of $4,024.46. (FC Vote: 3-0) (T. Miller) REPORT

 

9.         Declared the property located at 6102 New Jesup Highway surplus and authorized staff to publish notice of the sale (which will include the following conditions: buyer will pay closing costs, buyer will be required to make a non-refundable cash deposit of 5% of the purchase price after notice), receive bids, and bring back the sale to the Board of Commissioners for approval after receipt of bids. (FC Vote: 3-0) (Noah Priest-Goodsett) REPORT

 

10.       Declared certain unusable items as surplus and approved the disposal of these items in the best interest of the County. (FC Vote: 3-0) (R. Grolemund) REPORT

 

11.       Approved the corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, January 8, 2015, meeting with clarification that this does not approve a tax refund. (FC Vote: 3-0) (R. Glisson) REPORT

 

12.       Approved the corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, January 22, 2015, meeting with clarification that this does not approve a tax refund. (FC Vote: 3-0) (R. Glisson) REPORT

 

13.       Authorized a budget increase in the amount of $15,000 to sandblast and repaint the Kiddie Pool structure at the Neptune Fun Zone on St. Simons Island with funding to be provided by the Accommodation Excise Tax Fund fund balance. (FC Vote: 2-1) (W. Davis) REPORT

 

14.       Adopted the Resolution to amend the FY14/15 Budget. (FC Vote: 3-0) (R. Grolemund) REPORT  Resolution #R-08-15

 

15.       WSV2974 – A Portion of Parcel ‘A’ of the R.W. Quinnelly Estate: Approved a request to utilize individual water and sewer facilities, as outlined in Section 606.1 of the Glynn County Subdivision Regulations for a two (2) lot subdivision, zoned FA (Forest Agricultural). The project consists of a 2.001 acre parcel being divided into two (2) lots (1.001 acres & 1-acre). The closest water connection is a private line located approximately 100 feet northwest of this property; the applicant cannot be required to connect to a private water system. The closest sewer connection is over two (2) miles away. Parcel ID: 03-12896. (FC Vote: 3-0) (D. Hainley) REPORT  Resolution #R-09-15

 

16.       WSV2992 – Whispering Pines Phase IV: Approved a request to utilize individual water and sewer facilities, as outlined in Section 606.1 of the Glynn County Subdivision Regulations for a 4 lot subdivision zoned FA (Forest Agricultural). The project consists of 4.264 acres of a 29.44 acre parcel (Tract 5) being divided into 4 lots. The closest water and sewer connections are located over 2,000 feet southeast of this property. Parcel ID: 03-18465. (FC Vote: 3-0) (D. Hainley) REPORT  Resolution #R-10-15

 

17.       Authorized the release of Requests for Qualifications for a St. Simons Island Traffic Study Consultant. (FC Vote: 3-0) (D. Hainley) REPORT

 

18.       Authorized the release of Requests for Qualifications for bike/multipurpose trail study consultant. (FC Vote: 3-0) (D. Hainley) REPORT

 

19.       Authorized staff to issue an Invitation for Bid for the carpet replacement in the Children’s Room, Teen Room, and Heritage Room at the Brunswick Library. (FC Vote: 3-0) (G. Mullis) REPORT

 

20.       Exercised the 3rd year extension option with BB&T for the County’s banking services. (FC Vote: 2-0-1) (T. Miller) REPORT

 

21.       Exercised the 2nd year extension option with KRT, CPAs P.C., Savannah, Georgia, to conduct the annual County audit at a cost of $62,000 with funding to be provided in the FY16 budgets of funds receiving audit services. (FC Vote: 3-0) (T. Miller) REPORT

 

22.       Approved the third year contract extension with Keep Brunswick Golden Isles Beautiful (KBGIB) for the contact amount of $51,294. (FC Vote: 3-0) (D. Hainley) REPORT

 

23.       Approved the Subscriber Agreement for Westlaw with a term of twelve months for the County Attorney's office. (FC Vote: 3-0) (A. Mumford) REPORT

 

24.       Approved the renewal of the Annual Support Agreement with EMS Consultants for technical support and billing services for the ambulance billing software. (FC Vote: 3-0) (S. Gardner) REPORT

 

25.       Rejected all bids received for an Emergency Medical Dispatch (EMD) system and reissued an Invitation for Bid. (FC Vote: 3-0) (S. Gardner) REPORT

 

26.       Approved the terms and conditions with Emergency Reporting Software and the purchase of the interface at a cost of $2,500. (FC Vote: 3-0) (J. Catron) REPORT

 

27.       Rejected all bids received for Invitation for Bid #00913(Trailer Mounted 6”Suction Trash Pump) and authorized staff not to re-bid for the equipment. (FC Vote: 3-0) (D. Austin) REPORT

 

28.       Approved EMC Engineering Services, Inc. to proceed with all tasks in Option 1 Task 1 of the Engineering Services for Buck Swamp Road, Glynco Parkway, and Ocean Boulevard Project 2014 RFP in the amount of $74,000 with funding to be provided by SPLOST 5. (FC Vote: 3-0) (D. Austin) REPORT

 

29.       Approved the professional exemption of Ussery-Rule Architects, P.C. to complete the Build-out construction drawings for the H Building for Traffic Safety and Public Works Administration Offices in the amount of $75,000 with funding to be provided by SPLOST 5. (FC Vote: 3-0) (D. Austin) REPORT

 

CONSENT AGENDA – Personnel Committee

 

30.       Deny the request for a salary increase for the Chief Deputy Clerk of Superior Court for the performance of additional duties. (PC Vote: 3-0) (L. Jamsky) REPORT  This item was removed from the consent agenda at the request of Commissioner Browning.

 

31.       Approved the partnership with TROY University through its Community Spirit Program. (PC Vote 3-0) REPORT

 

32.       Approved the Glynn County Nursing Mothers Policy. (PC Vote 3-0) REPORT

 

33.       Approved the following classification changes to the Pay Plan: (PC Vote 3-0) REPORT

Addition of EMA Specialist classification (Grade 18);

Addition of Assistant IT Director classification (Grade 30) to the Pay Plan and reclassification of one Systems Analyst classification (Grade 28) to Assistant IT Director;

Addition of E-911 Training Officer classification (Grade 18) to the Pay Plan and reclassification of vacant Administrative Assistant I ( Grade 12) classification in E-911 to Training Officer;

Addition of Customer Service Representative (Grade 9) classification to the Pay Plan and change the title of the current two (2) Accounting Technician classifications (Grade 9) in Administration/Customer Service to Customer Service Representative;

Addition of Airport Finance & Administration Manager (Grade 28) classification and deletion of Airport Fiscal Officer classification (Grade 22);

Addition of Airport Operations Manager classification (Grade 22) and deletion of Operations Manager, Airport classification (Grade 21);

Addition of Airport Manager, SSI classification (Grade 22) and deletion of Operations Coordinator, Airport classification (Grade 19);

Addition of Airport Facilities Manager classification (Grade 22);

Addition of Airport Property Manager classification (Grade 21);

Addition of Airport Facility Coordinator classification (Grade 17);

Addition of Airport Maintenance Supervisor classification (Grade 17);

Addition of Airport Operations Specialist (Grade 16);

Addition of Airport Equipment Operator I, II, III and IV (Grades 10, 11, 12 and 13);

Addition of Airport Senior Administrative Coordinator classification (Grade 12);

Addition of Airport Administrative Coordinator classification (Grade 9); and

Addition of Airport Courtesy Representative classification (Grade 7).

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve all items on the consent agenda, with the exception of item 30 which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

30.       Deny the request for a salary increase for the Chief Deputy Clerk of Superior Court for the performance of additional duties. (PC Vote: 3-0) (L. Jamsky) REPORT  This item was removed from the consent agenda at the request of Commissioner Browning.

 

Commissioner Browning explained that the Clerk of Superior Court had requested a salary increase for the Chief Deputy Clerk in the amount of $24,000. The Personnel Committee voted to recommend the Board of Commissioners deny the request. He wanted the community to know the Chief Deputy Clerk position was not covered by the county’s personnel policy. This allowed the Clerk of Superior Court to provide the large pay increase to the employee using funds within her department without approval by the County Commission. The clerk was now asking the Board to allocate funds for an additional pay increase for the employee. In response to comments made by citizens regarding the salary increases, Commissioner Browning clarified that the Clerk of Superior Court was an elected official not under the direction of the Board of Commissioners.  

 

A motion was made by Commissioner Browning and seconded by Commissioner Stambaugh to deny the request to increase the salary of Chief Deputy Clerk of Superior Court Darren Jones. The motion carried unanimously.

 

GENERAL BUSINESS

 

34.       Consider denying the issuance of an Invitation for Bid for asbestos abatement at the old Detention Center, 1812 Newcastle Street, at an estimated cost of $51,000 with funding to be provided by Capital Projects Fund fund balance. (FC Vote: 2-1) (B. Mauney) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to allow the issuance of an Invitation for Bid for the asbestos abatement at the former Detention Center, 1812 Newcastle Street, at an estimated cost of $51,000 with funding to be provided by Capital Projects Fund fund balance. The motion carried 5-2 with Commissioner Brunson and Commissioner Stambaugh opposed.  

 

35.       Consider awarding the bid for the ADA compliance of the Glynn County Massengale Park, 1360 Ocean Blvd, to the lowest responsive bidder, Dogwood Construction, Inc. of Wayne County, GA in the amount of $355,500 with funding to be provided by the General Fund fund balance. (FC Vote: 3-0) (B. Mauney) REPORT

 

A motion was made by Commissioner Brunson and seconded by Commissioner Coleman to award the bid for the ADA compliance of the Glynn County Massengale Park located at 1360 Ocean Blvd. to the lowest responsive bidder, Dogwood Construction, Inc. of Wayne County, GA in the amount of $355,500 with funding to be provided by the General Fund fund balance. The motion carried unanimously.

 

36.       Consider authorizing the issuance of an Invitation for Bid to for the installation of a parking fee mechanism at Massengale Park and Coast Guard Park on St. Simons Island with funding provided by Accommodation Excise Tax Fund fund balance. (W. Davis) REPORT This item was referred to Board of Commissioners without a recommendation by the Finance Committee.

 

This item was deferred to allow for public hearings.

 

37.       Consider approving the professional exemption of RS&H to provide planning services for the St. Simons Island moratorium work elements in the amount of $67,543 with funding to be provided by the General Fund fund balance. REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve the professional exemption of Reynolds, Smith & Hill (RSH) to provide planning services for the St. Simons Island moratorium work elements in the amount of $67,543 with funding to be provided by the General Fund fund balance. The motion carried unanimously.

 

38.       Consider approving the termination of the policy that allows active employees who retire and are at least age 55 and have at least 25 years of service to remain on the County’s health benefit plan at the same premium paid by active employees, excluding those active employees who have submitted their intent to retire in FY 2015, which ends June 30, 2015, in writing to the Human Resources Department by February 19, 2015 and those retirees currently enrolled in the County’s health benefit plan who meet the aforementioned criteria; and to allow active employees who retire in the future but have not submitted their intent to retire in FY 2015 in writing to the Human Resources Department by February 19, 2015 and are eligible for retiree health coverage to remain enrolled in the County’s health benefit plan at premiums equal to those paid by active employees plus the cost per eligible employee funded by Glynn County.

Current monthly rates are Retiree Only: $701 ($76 Employee Cost + $625 County Cost); Retiree + 1: $798 ($173 Employee Cost + $625 County Cost); Retiree Family: $831 ($206 Employee Cost + $625 County Cost) Premiums for all retirees covered by the County’s health benefit plan will change as premiums change for active employees and the cost per eligible employee funded by Glynn County changes.  Coverage for all retirees ends at age 65 when the retiree is eligible for Medicare.  REPORT

 

A motion was made by Commissioner Coleman and seconded by Commissioner Strickland to approve this item. The motion carried unanimously.

 

39.       Receive a report from the Joint Water and Sewer Commission (JWSC) regarding capacity issues at Basin 2030 on St. Simons Island.

 

Commissioner Stambaugh asked Donald Elliot, chairman of the JWSC, and Executive Director Steve Swan to explain why the JWSC was prohibiting developers from connecting to water and sewer now that their developments were complete when the JWSC had originally approved the connections when the developers first submitted the requests to do so. Specifically, Commissioner Stambaugh mentioned the development approved by the Board of Commissioners at its February 5, 2015, meeting – FP2937 Reserve at Demere Phase III. Mr. Elliot said he was not sure where the breakdown in communication occurred, but the JWSC staff felt its comments were misunderstood or not correctly transcribed. Commissioner Stambaugh asked for staff to provide copies of the communications. [Clerk’s Note: The communication documents were provided to the Board and the comment received from the JWSC for FP2937 was “Compliant.”]

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adjourn to executive session to discuss pending litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Brunson to approve the County Attorney’s recommendations regarding pending litigation. The motion carried unanimously.

 

There being no further business, the meeting adjourned at 8:20 p.m.

 

 

 

 

                                                                                                                                             

Dale Provenzano, Chairman

Board of Commissioners

Glynn County, Georgia

 

Attest:

 

 

                                       

Cindee S. Overstreet, Clerk