MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, JANUARY 15, 2015 AT 6:00 PM

 

PRESENT:                     Dale Provenzano, Chairman, District 2

Richard Strickland, Vice Chairman, District 3

Michael Browning, Commissioner, District 1

Bill Brunson, Commissioner, District 4

Allen Booker, Commissioner, District 5

Mark Stambaugh, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD No one signed up to speak during the public comment period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to add item 9.1 to the published consent agenda to approve waiving the $465 rental fee for Selden Park for use by the Dr. Martin Luther King, Jr Commemoration Committee and the International Longshoreman Association. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to add item 23 to the published agenda to consider authorizing the US Coast Guard to dock a ship at the St. Simons Island Pier January 26th and 27th subject to the Coast Guard agreeing to be responsible for any damage and repairs to the pier and fender system. The motion carried unanimously.

 

1.         Received the FY14 Audit and Comprehensive Annual Financial Report (CAFR). (T. Miller)

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider approving the transfer of licensee for the 2015 alcoholic beverage license for Dollar General Store #7971, 375 Palisade Drive, Brunswick, GA.  The license is to malt beverages and wine not for consumption on premises of a convenience store.  Sunday Sales permitted.  Gregory Kellis, licensee. (Occupation Tax/Chief Doering) REPORT

 

Gregory Kellis, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Browning to approve the transfer of licensee for the 2015 alcoholic beverage license for Dollar General Store #7971. The motion carried unanimously.

 

PUBLIC HEARING – Establishment of Fees

 

3.         Consider establishing the fee for the Advanced Emergency Medical Technician (EMT) course at $1,000 per person. The course will be taught by the Glynn County Fire and EMS.  REPORT

 

Chief Gardner reported there are employees within the Fire Department certified to teach this class. The class will be taught to Fire Department staff at no charge; however, if citizens would like to participate in the class, the fee would be $1,000. This would cover the cost of the training material and help offset the cost of the training. The purpose of the training is to increase the number of Advanced EMTs within the department.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Booker to establish the fee for the Advanced Emergency Medical Technician course at $1,000 per person. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

4.         ZM2680 Golden Isles Gymnastics 585 Scranton Road - Consider a request to amend the Planned Development Text for a property consisting of 1.781 acres to provide an  alternate design/composition for the Type “A” Buffer along the adjacent residentially zoned properties.  Parcel IDs: 03-04453 and 03-13680. Applicant: William Ligon, Jr. or Melinda White, agents for Yuri Kalinin, owner.  (D. Hainley) REPORT

 

Community Development Director David Hainley reported the original request to amend the PD Text was to establish a five-foot wide vegetative buffer at the adjacent residentially-zoned property in lieu of a Type “A” Buffer. However, the PD Text has since been modified to allow an alternate design for the Type “A” Buffer. The adjacent property owner has agreed to allow five of the required twelve-foot buffer to be installed along her property line.

The Mainland Planning Commission and staff recommended approval of the amendment. This item was opened for public comment and Melinda White asked for approval.

 

A motion was made by Commissioner Brunson and seconded by Commissioner Coleman to approve application ZM2680 to amend the Development Text of the Planned Development to allow an alternate design/composition of the required buffer as provided for in the proposed Development Text subject to the type of fence being determined during site plan review. The motion carried unanimously. Resolution #R-01-15

 

5.         ZM2946 7950 New Jesup Highway - Consider a request to rezone a 2.403-acre parcel on New Jesup Highway from HC (Highway Commercial) to FA (Forest Agricultural). The purpose of the request is to allow a residential use. Parcel ID: 03-07123. Applicant: Ellen Driggers, applicant and owner.  (D. Hainley) REPORT

 

Mr. Hainley reported the following: In 2006, the Board of Commissioners approved application ZM-2006-023 to rezone the subject property from FA to HC with the following restrictions: 1) the zoning allowed for the use of storage buildings; 2) the site plan must have been reviewed by the Planning Commission; and 3) the rear 15 feet of the property must be either buffer or detention. The applicant is now requesting to rezone the property back to the FA Zoning District for the purpose of allowing a residential use.

The Mainland Planning Commission and staff recommended approval of the application. This item was opened for public comment and Ellen Driggers asked for approval.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Browning to rezone a 2.403-acre parcel on New Jesup Highway from HC (Highway Commercial) to FA (Forest Agricultural) to allow a residential use. The motion carried unanimously.  Resolution #R-02-15

 

PUBLIC HEARING – Abandonment

 

6.         AB2936 – Consider the request for abandonment of a portion of the unopened alley behind 311 Broadway Street, 313 Broadway Street, and 248 Tennessee Avenue in the St. Simons Heights and Forest Park subdivisions. Hightime, LLC, Timothy Regan, Brenda Regan, Sandra Colquitt, applicants. (P. Andrews) REPORT

 

                        County Engineer Paul Andrews reported the following:

SOURCE OF TITLE: Prescriptive easement based on recorded subdivision plat of St. Simons Heights, dated December 12, 1925, recorded deed book 3U, page 150. Alley width is 18.5 feet.

PRESENT USE OF RIGHT-OF-WAY: This section of right-of-way was not being used for public access.

PAST HISTORY: To the best of staff’s determination the alley had never been opened to the public nor maintained by the County.

POTENTIAL USE IN THE FUTURE: This portion of the alley could have been used for access to adjacent property and to access and contain utilities.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public would have continued to benefit from the ability to use this alley for access and/or utilities.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest.

Staff recommended abandonment of a portion of the unopened alley right-of-way between St. Simons Heights and Forest Park s/d (behind 311 and 313 Broadway St and 248 Tennessee Ave). This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Browning to abandon a portion of the unopened alley behind 311 Broadway Street, 313 Broadway Street, and 248 Tennessee Avenue in the St. Simons Heights and Forest Park subdivisions. The motion carried unanimously. Resolution #R-03-15

 

CONSENT AGENDA – General Business

 

7.         Approved the minutes of the regular meeting held January 5, 2015, subject to any necessary corrections.  (C. Overstreet)

 

8.         Authorized the Chairman to send a letter on behalf of Glynn County to the Georgia Environmental Protection Division (EPD) certifying that Glynn County is part of an approved Solid Waste Plan developed in accordance with State Solid Waste Planning Standards and is actively involved in and has a strategy for meeting Georgia’s statewide goal of waste reduction. REPORT

 

9.         Approved the appointment of Sheldon McDougall to serve the unexpired term of Donna Eskenazi on the Glynn County Animal Control Advisory Board. The term begins immediately and ends June 30, 2015.

 

9.1       Authorized a fee waiver in the amount of $465 for use of the Selden Park Gym and Pavilion #3 on January 19 by the Dr. Martin Luther King, Jr. Commemoration Committee and the International Longshoremen Association for the purpose of providing food for parade participants after the MLK parade and provide a Recreation staff person using 6 hours of holiday overtime. REPORT

 

CONSENT AGENDA – Finance Committee

 

10.       Declared certain unusable items as surplus and approve the disposal of these items in the best interest of the County.  (FC Vote: 3-0) (R. Grolemund) REPORT

 

11.       Accepted the settlement offer for Public Works unit 2202, a Ford F-150, in the amount of $8,578.00 and designate the vehicle as surplus to be released to Country Financial Insurance Company.  (FC Vote: 3-0) (K. Munoz-Strickland) REPORT

 

12.       Denied the request from Patrick Anderson to have the penalties and interest refunded for the late filing of his September 2014 Accommodation Excise Tax Return.  (FC Vote: 3-0) (T. Miller) REPORT

 

13.       Amended the FY15 budget to increase revenues and expenditures for Animal Control (Contributions and Veterinary Services) for the additional $1,944 donated to Glynn County Animal Control.  (FC Vote: 3-0) (C. Bashlor) REPORT

 

14.       Approved increasing the Judge of State Court’s FY15 operating budget in the amount of $25,000 with funding to be provided by the General Fund fund balance and approve a new position (Court Reporter).  (FC Vote: 3-0) (B. Altman) REPORT

 

15.       Approve amending the FY15 budget to include an increase in revenue and expenditures in the Employees Benefit Fund in the amount of $27,000 to fund the Medical Claims Audit.  (FC Vote: 3-0) (T. Miller) REPORT  This item was removed from the consent agenda for discussion.

 

16.       Approved accepting the grant contract and signing the contract in the amount of $30,000 with the Georgia Emergency Management Agency (GEMA) to assist in preparing the required update of the Glynn County’s Multi-Jurisdictional Hazard Mitigation Plan. (FC Vote: 3-0)(D. Hainley) REPORT

 

17.       Authorized staff to solicit bids from architects to provide design assistance for the renovation of space for Drug Court and Juvenile Court at the Office Park Building.  (FC Vote: 3-0) (A. Ours) REPORT

 

18.       Approved the extension and increase of the purchase order for the rental of the chiller at the Public Safety Building for four additional months to Sunbelt Rentals, Inc., with funding not to exceed $48,440 provided by Capital Projects Fund fund balance until the new chiller can be installed.  (FC Vote: 3-0) (B. Mauney) REPORT

 

19.       Awarded the bid for the A/E Services for St. Simons Island, Glynn County Public Works  and Recreation Compound Upgrades to the lowest responsive and responsible bidder, Ussery-Rule Architects, P.C. of St. Simons Island, GA., at a cost of $16,500 with funding to be provided by the Capital Projects Fund fund balance.  (FC Vote: 3-0) (B. Mauney) REPORT

 

20.       Approved exercising the second year option for elevator maintenance service with Atlantic Coast Elevator Company, Savannah, GA, in the amount of $9,604.68 with funding to be provided from the Facilities Management Department operating budget. (FC Vote: 3-0) (B. Mauney) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve all items on the consent agenda with the exception of item 15, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

15.       Approve amending the FY15 budget to include an increase in revenue and expenditures in the Employees Benefit Fund in the amount of $27,000 to fund the Medical Claims Audit.  (FC Vote: 3-0) (T. Miller) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to amend the FY15 budget to include an increase in revenue and expenditures in the Employees Benefit Fund in the amount of $27,000 and approve the Business Associate Agreement with MedReview, Inc. to perform a medical claims audit. The motion carried unanimously.

 

APPOINTMENTS

 

21.       Nominate three (3) citizens for consideration of appointment to serve on the Glynn Brunswick Memorial Hospital Authority. The Hospital Authority will make the final appointment. The term begins March 2, 2015, and ends March 1, 2019. Applications received from:

Carl Alexander (currently serving)

Donald Snell

David Wicker

Barrette Walker

 

Commissioner Strickland nominated Carl Alexander

Commissioner Browning nominated Donald Snell

Commissioner Brunson nominated David Wicker

 

The Board voted unanimously to submit the nominations to the Hospital Authority for consideration of final appointment.

 

GENERAL BUSINESS

 

22.       Consider approving a change to Public Works Master Plan to build out the H building (formerly used by the Sheriff’s Office) for use by Traffic Safety and Public Works Administration.  Funding would be provided by SPLOST 5 in the amount of $365,184 and the Capital Projects Fund fund balance in the amount of $828,529. This would provide an estimated cost savings of $1,518,490.  (FC Vote: 3-0) (D. Austin) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve this item as recommended. The motion carried unanimously.

 

23.       Consider approving the issuance of a permit authorizing the Coast Guard to dock at the St. Simons Pier on January 26th and 27th on the condition that it sign the permit agreeing to be responsible for all damage and repairs to the pier or fender system.

           

A motion was made by Commissioner Coleman and seconded by Commissioner Brunson to approve issuing the permit authorizing the Coast Guard to dock at the pier on the condition that the Coast Guard signs the permit agreeing to be responsible for all damage and repairs to the pier and fender system. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adjourn to executive session to discuss pending litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the executive session minutes of November 6, 2014. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Stambaugh to approve the County Attorney’s recommendations regarding pending litigation. The motion carried unanimously.

 

There being no further business, the meeting adjourned at 7:31 p.m.

 

 

 

 

                                                                                                                                             

Dale Provenzano, Chairman

Board of Commissioners

Glynn County, Georgia

 

Attest:

 

 

                                       

Cindee S. Overstreet, Clerk