MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, NOVEMBER 20, 2014 AT 6:00 PM

 

 

PRESENT:                     Michael Browning, Chairman, District 1

Bob Coleman, Vice Chairman, At Large Post 2

Dale Provenzano, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Allen Booker, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

 

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD

 

Cap and Catherine Fendig spoke regarding the Georgia/Florida football game celebrations on St. Simons.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the transfer of 2014 alcoholic beverage licenses for Frederica Township Clubhouse, 100 Pikes Bluff Drive, St. Simons Island, GA; Frederica Township Guesthouses, 100 Pikes Bluff Drive, Unit 1 & 2, St. Simons Island, GA; and Frederica Township Boathouse, 93 Pikes Bluff Drive, St. Simons Island, GA.  All licenses are to sell distilled spirits, malt beverages and wine for consumption on premises of the restaurants.  Sunday Sales permitted.  William Peacher, licensee. (Occupation Tax/Chief Doering) REPORT

 

William Peacher, licensee, was present at the meeting as required by ordinance. Assistant Police Chief Scott Trautz said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve the issuance of a 2014 alcoholic beverage license to Frederica Township Clubhouse, Frederica Township Guesthouses, and Frederica Township Boathouse. The motion carried unanimously.

 

2.         Consider the transfer of a 2014 alcoholic beverage license for Pizza Hut, 4950 New Jesup Highway, Brunswick, GA.  The license is to sell malt beverages and wine for consumption on premises of a restaurant.  Sunday Sales permitted.  Dean Rogers, licensee. (Occupation Tax/Chief Doering) REPORT

 

Dean Rogers, licensee, was present at the meeting as required by ordinance. Assistant Police Chief Scott Trautz said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Taylor to approve the issuance of a 2014 alcoholic beverage license to Pizza Hut. The motion carried unanimously.

 

3.         Consider the transfer of a 2014 alcoholic beverage license for Publix Super Markets, Inc. #0431, 171 Village at Glynn Place, Suite 100, Brunswick, GA.  The license is to sell malt beverages and wine not for consumption on premises of a grocery store.  Sunday Sales permitted.  Alkissa Campbell, licensee. (Occupation Tax/Chief Doering) REPORT

 

Alkissa Campbell, licensee, was present at the meeting as required by ordinance Assistant Police Chief Scott Trautz said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to approve the issuance of a 2014 alcoholic beverage license to Publix Super Markets, Inc. The motion carried unanimously.

 

4.         Consider the transfer of a 2014 alcoholic beverage license for Winn-Dixie #0069, 5711 Altama Avenue, Unit 2, Brunswick, GA.  The license is to sell malt beverages and wine not for consumption on premises of a grocery store.  Sunday Sales permitted.  Benjamin Vedua, licensee. (Occupation Tax/Chief Doering) REPORT

 

Benjamin Vedua, licensee, was present at the meeting as required by ordinance. Assistant Police Chief Scott Trautz said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve the issuance of a 2014 alcoholic beverage license to Winn-Dixie #69. The motion carried unanimously.

 

5.         Consider the issuance of a 2015 alcoholic beverage license for Nakorn Thai Cuisine, 5448 New Jesup Highway, Brunswick, GA.  The license is to sell malt beverages and wine for consumption on premises of a restaurant.  Sunday Sales permitted. Archanat Wongummarukchok, licensee. (Occupation Tax/Chief Doering) REPORT

 

Archanat Wongummarukchok, licensee, was present at the meeting as required by ordinance. Assistant Police Chief Scott Trautz said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve the issuance of a 2015 alcoholic beverage license to Nakorn Thai Cuisine. The motion carried unanimously.

 

6.         Consider the issuance of a 2015 alcoholic beverage license for Dots, 233 Edwards Plaza, St. Simons Island, GA.  The license is to sell distilled spirits, malt beverages and wine for consumption on premises of a lounge.  Sunday Sales not permitted. Dorothy Butler, licensee. (Occupation Tax/Chief Doering) REPORT

 

Dorothy Butler, licensee, was present at the meeting as required by ordinance. Assistant Police Chief Scott Trautz said the applicant met the requirements for consideration of issuance of the license. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Strickland to approve the issuance of a 2015 alcoholic beverage license to Dots. The motion carried unanimously.

 

 

PUBLIC HEARING – Land Use

 

7.         ZM2919 350 Ocean Blvd:  Consider a request to rezone 350 Ocean Boulevard from VR (Village Residential) to VMU (Village Mixed Use).  The purpose of the request is to make the 0.5 acre currently vacant property the same zone as adjacent parcels.  Parcel ID: 04-04901.  Haven Paxton, owner and applicant. REPORT

 

Community Development Director David Hainley reported that several parcels adjacent to this property were rezoned under the “Marshall Building” rezoning case (ZM2830). If rezoned to VMU, the allowable uses would expand to allow limited commercial and office space along with residential uses. Prior to any development on this site the applicant would be required to submit a site plan application and obtain Village Preservation approval from the Islands Planning Commission (IPC). 

The Islands Planning Commission recommended approval of the rezoning subject to the elimination of the following uses: grocery store, restaurants (as a conditional use), hotels, motels, bed and breakfasts, package, liquor and wine stores, and drinking establishments. The applicant agreed to remove these uses.

This item was opened for public comment and Haven Paxton spoke in favor of the application and Buff Leavy, Jennifer Leavy, Tate Simpson, Terri Simpson, and Kirk Coleman spoke in opposition and asked that the property remain residential.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to deny rezoning application ZM2919. The motion carried unanimously.

 

 

CONSENT AGENDA – General Business

 

8.         Approved the minutes of the regular meeting held November 6, 2014, subject to any necessary corrections. (C. Overstreet)

 

9.         Approved the nomination of Walter McNeely to serve on the Coastal Area District Development Authority (CADDA) Board. The CADDA Board and Coastal Regional Commission (CRC) will make the final appointment. Mr. McNeely was the only applicant. REPORT

 

10.       Approved the appointment of Chuck Faulk to the Blythe Island Regional Park Advisory Board (BIRP) serving the unexpired term of Larry Youngner, the District 3 representative. The term begins immediately and ends June 30, 2015. (R. Strickland) REPORT

 

11.       Approved the submittal of a request for proposal (RFP) to the Criminal Justice Coordinating Council (CJCC) to obtain a grant for Juvenile Justice Prevention and Treatment Programs, approve exempting professional services from the bidding process, and approve a memorandum of understanding (MOU) with Evidence Based Associates, LLC to enter into a contract with Evidence Based Associates should Glynn County be awarded the grant. (E. Reilly) REPORT

 

CONSENT AGENDA – Finance Committee

 

12.       Received the monthly Workers Compensation Report. (O. Reed) REPORT

 

13.       Declared certain unusable items as surplus and approved the disposal of these items in the best interest of the County. (FC Vote: 2-0) (R. Grolemund) REPORT

 

14.       Authorized the interest-only payments to be made by Glynco Machine Company on its revolving loan for three months to be determined by the County Administrator. (FC Vote: 2-0) (A. Ours) {Clerk’s Note: The interest-only payments will be made for October, November, and December 2014 for this Glynn County Economic Development Revolving Loan to Glynco Machine Company. Approval of this item includes the necessary amendments to the loan documents}   REPORT

 

15.       Approved the corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, October 2, 2014, meeting with clarification that this does not approve a tax refund. (FC Vote: 2-0) (R. Glisson) REPORT

 

16.       Approved the corrections and exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, October 16, 2014, meeting with clarification that this does not approve a tax refund. (FC Vote: 2-0) (R. Glisson) REPORT

 

17.       Approved a request from Ms. Susan Morrell that $70.07 paid in penalties and interest on her 2005 Honda Accord for tax tear 2014 be refunded. (FC Vote: 2-0) (F. Dees) REPORT

 

18.       Approved a request from Ms. Rose Ann Williams that $440.88 for overpayment of taxes on parcel #04-03173 for tax years 2011-2014 be refunded. (FC Vote: 2-0) (F. Dees) REPORT

 

19.       Approved a request from Ms. Linda Butler on behalf of South Coast Bank and Trust that $685.36 paid in penalties on Parcel #01-02069 for tax year 2013 be refunded. (FC Vote: 2-0) (F. Dees) REPORT

 

20.       Approved a request from Mr. William Bulfer that Solid Waste fees of $125 per year for 2011, 2012 and 2013 on parcel #02-01265 be refunded. (FC Vote: 2-0) (F. Dees) REPORT

 

21.       Adopted the Resolution to amend the FY13/14 Budget. (FC Vote: 2-0) (R. Grolemund) Resolution #R-40-14   REPORT

 

22.       Amended the FY15 County Administrator’s budget with an increase of $34,543 for “Felony Murder Cases” with funding to be provided by the General Fund fund balance. (FC Vote: 2-0) (T. Miller) REPORT

 

23.       Amended the FY15 budget to include the additional $4,766 that was received for the Sheriff’s Seized Funds – both revenues and expenditures. (FC Vote: 2-0) (T. Miller) REPORT

 

24.       Adopted the proposed FY 2015/2016 Budget Calendar as presented by the Budget Team. (FC Vote: 2-0) (T. Miller) REPORT

 

25.       Approved increasing the General Fund / EMS revenues and expenditures by $500 under contributions and donations. (FC Vote: 2-0) (S. Gardner) REPORT

 

26.       Approved increasing the General Fund / EMS revenues and expenditures by $1,000 under contributions and donations. (FC Vote: 2-0) (S. Gardner) REPORT

 

27.       Approved the 2014 Victims of Crime Act (VOCA) Grant contract in the amount of $35,650 from the Georgia Criminal Justice Coordinating Council (CJCC). The funds support the activities of Crime Victim Liaison between October 1, 2014 and September 30, 2015. The program projected budget is $44,563 yielding a County share of $8,563. The local share has been incorporated into the proposed Police Department budget. C12-8-210 (FC Vote: 2-0) (D. Hainley) REPORT

 

28.       Awarded the bid for the purchase of weapons in the amount of $38,115 to MA Customs LLC, with funding to come from the Police Seizure Fund. (FC Vote: 2-0) (M. Doering) REPORT

 

29.       Approved a Fiber Sharing Agreement between Glynn County and the Joint Water and Sewer Commission, authorize staff to issue Georgia Power a check for the construction costs required for connectivity, and increase revenues and expenditures (1936.52033) in the General Fund in the amount of $15,283.61 to account for the payment to Georgia Power and reimbursement from the JWSC. (FC Vote: 2-0) (D. West) REPORT

 

30.       Approved the services agreement with qPublic for web services in the amount of $10,500 funded by the FY 14/15 Operating Budget. (FC Vote: 2-0) (J. Catron) REPORT

 

31.       Approved the proposal for Govern Mobile in the amount of $75,645 funded by the FY 14/15 Information Technology Department Capital Budget. (FC Vote: 2-0) (J. Catron) REPORT

 

32.       Approved the agreement with the Environmental Systems Research Institute (ESRI) for annual maintenance/license requirements, in the amount of $50,000 with funding provided by the FY15 GIS operating budget. (FC Vote: 2-0) (B. Nyers) REPORT

 

33.       Exercised the third option year of the contract with Republic Services of Georgia d/b/a Southland Waste Systems for the requested services effective January 1, 2015 at the Calendar Year 2015 pricing as bid. (FC Vote: 2-0) (D. Austin) REPORT

 

34.       Exercised the first option year of the contract with Brian McKee of South Georgia Wildlife Management for beaver management at no cost to Glynn County. (FC Vote: 2-0) (D. Austin) REPORT

 

35.       Awarded the request for quote for the Engineering Services for Buck Swamp Road, Glynco Parkway, and Ocean Boulevard Project 2014 RFP to EMC Engineering Services, Inc. in the amount of $35,000 with funding from SPLOST 5 with the option to provide construction planning services as defined by Option 0001 Task 1 of the RFP for projects approved for construction by the Board. (FC Vote: 2-0) (D. Austin) REPORT

 

36.       Approved rescinding and terminating contract number C-14-3120-008901 to Energy Smart of Dublin, GA for the Roof Repairs to Fire Station No. 1; make claims against the bid and performance bonds submitted by Energy Smart of Dublin, GA; and re-bid the scope of work detailed in Invitation for Bid number 008901. (FC Vote: 2-0) (S. Gardner) REPORT

 

37.       Authorized staff to bid the Canal Road improvements with no contract signing until all terms and conditions of the County’s resolution have been met. Any contract for the work would also need to be brought before the Board for further Board approval. (FC Vote: 2-0) (D. Hainley) REPORT

 

38.       Authorized staff to bid the box culvert for Canal Road improvements with no contract signing until all terms and conditions of the County’s resolution have been met. Any contract to purchase the culvert would also need to be brought before the Board for further Board approval. (FC Vote: 2-0) (D. Hainley) REPORT

 

39.       Approved the contract with Witt Obrien to provide Debris Removal and Disposal Monitoring Services should such services be needed following an event resulting in large quantities of debris. (FC Vote: 2-0) (J. Wiggins) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve all items on the consent agenda. The motion carried unanimously.

 

GENERAL BUSINESS

 

40.       Consider awarding the bid for the Public Safety Building Chiller Replacement to the lowest responsive and responsible bidder, Boaen Mechanical, Inc., Savannah, GA, in the amount of $114,875 with funding to be provided by the Capital Projects Fund fund balance. (FC Vote: 2-0) (B. Mauney) REPORT

 

A motion was made by Commissioner Hunt and seconded by Commissioner Provenzano to award the bid to Boaen Mechanical, Inc. The motion carried unanimously.

 

41.       Consider awarding the bid for the W. Harold Pate Courthouse Annex, 1725 Reynolds Street, for ADA compliance to the lowest responsive bidder, Altamaha Building Systems, Inc. of Savannah, GA. in the amount of $146,500 with funding to be provided by the General Fund fund balance. (FC Vote: 2-0) (B. Mauney) REPORT

 

A motion was made by Commissioner Taylor and seconded by Commissioner Booker to award the bid to Altamaha Building Systems, Inc. The motion carried unanimously.

 

42.       Consider authorizing the solicitation of bids for improvements at the Altamaha Regional Park, located at 1600 Altamaha Park Road, to bring the facility into compliance with the Americans with Disabilities Act (ADA). (FC Vote: 2-0) (B. Mauney) REPORT

 

A motion was made by Commissioner Coleman and seconded by Commissioner Provenzano to authorize the solicitation of bids for improvements at the Altamaha Regional Park, located at 1600 Altamaha Park Road, to bring the facility into compliance with the Americans with Disabilities Act (ADA). The motion carried unanimously.

 

43.       Consider amending the FY15 encumbrances budget to decrease the amount of carryforwards by $1,056,452 in the General Fund. (FC Vote: 2-0) (T. Miller) REPORT

Unencumbered

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to amend the FY15 encumbrances budget to decrease the amount of carryforwards by $1,056,452 in the General Fund. The motion carried unanimously.

 

44.       Consider approving Supplemental Agreement #1 for the FY15 Brunswick Area Transportation Study (BATS) FHWA Metropolitan Planning Organization (MPO) Program Planning Services Contract between Glynn County and the Georgia Department of Transportation (GDOT). Funding will be provided as follows: Federal Share (80%) $244,570 and Local Match Share (20%) $61,142 provided by the Community Development operating budget, for a total contract cost of $305,712. Section 5303 PL000-0012-00-928 and PI Number 0012928. (FC Vote: 2-0)  (D. Hainley) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve Supplemental Agreement #1 for the FY15 Brunswick Area Transportation Study (BATS) FHWA Metropolitan Planning Organization (MPO) Program Planning Services Contract between Glynn County and the Georgia Department of Transportation (GDOT) with funding to be provided as described above. The motion carried unanimously.

 

45.       Consider exercising the first option year of the contract with Mosquito Control Services of Georgia for the provision of inspection, surveillance, chemical control, biological control, efficacy testing, and reporting effective January 1, 2015, at a yearly cost of $976,361.58. (FC Vote: 2-0) (D. Austin) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to exercise the first option year of the contract with Mosquito Control Services of Georgia for the provision of inspection, surveillance, chemical control, biological control, efficacy testing, and reporting effective January 1, 2015, at a yearly cost of $976,361.58. The motion carried unanimously.

 

46.       Consider approving EMC Engineering Services, Inc. to proceed with all tasks in Option 1 Task 1 of the Engineering Services for Sidewalk Project 2014 RFP in the amount of $55,000 with funding from the General Fund fund balance. (FC Vote: 2-0) (D. Austin) REPORT

 

Public Works Director Dave Austin reported that EMC Engineering was awarded the contract to plan, design, and construct sidewalks along US Highway 341 (from Burnett Creek to McKenzie Road), McKenzie Road, and Southport Parkway. The RFP required pricing to provide multiple conceptual designs and estimates of each location, preliminary plan development and refined estimate of the agreed upon concept for each, and presentation of the designs for the entire project. The preliminary design and estimate portion of the RFP has been completed.

The U.S. Highway 341 project had pricing considerations for each side of the highway, exclusive of right-of-way required on the east side. The east side is 0.6 of a mile longer than was required on the west side, required right-of-way, a small bridge, and had a conceptual cost estimate for construction of $1,013,863. The west side had a sidewalk existing up to the Burnett Creek Bridge, less residences and business crossings, with a conceptual construction cost estimate of $818,708. Both options required an additional railroad crossing apron for a safe side walk construction.

The McKenzie Road project was chosen to proceed down the south shoulder of the road with a pedestrian crossing midblock for the middle school students to cross. Either side of McKenzie Road would have cost the same amount but would impact what age children ended up crossing the street. The conceptual cost estimated for this project is $179,400

The Southport Parkway location has the ability for a sidewalk on either side of the street without requiring right-of-way but the north side required extensive ditch piping. Therefore, the south side was the better choice for this location. As proposed, the project will begin at the U.S. Highway 17 right-of-way and extend up to the southern edge of Satilla Marsh Elementary School and end there. As an alternative, EMC was asked to include pricing to carry the sidewalk to Martin Palmer Drive as was in the original RFP. The extension to Martin Palmer Drive is estimated at $167,268. The Board of Education would be responsible for extension of the sidewalk into the school property. The south side (outside roadway) design conceptual cost estimate is $368,040 and the north side (inside roadway) estimate is $398,280.

EMC submitted a price of $55,000 to provide all construction plan development required in Option 1 Task 0001 as well as the costs for all permitting for each project. Based on the preliminary concept plans and conceptual cost estimates, the cost to do these projects should be less than initially anticipated by staff.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to approve funding for the engineering services and recommend that the sidewalks be designed for installation on the west side of 341 and north side of Southport Parkway. The motion carried unanimously.

 

47.       Consider awarding the contract for construction of Phase I of the St Simons Trail Master Plan project to Allen Owens Construction Company for an amount not to exceed $256,888 and authorize $10,000 in additional funds for EMC Engineering for construction inspection and plan revision. (FC Vote: 2-0) (P. Andrews) REPORT

TE grant

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to award the contract for construction of Phase I of the St Simons Trail Master Plan project to Allen Owens Construction Company for an amount not to exceed $256,888 and authorize $10,000 in additional funds for EMC Engineering for construction inspection and plan revision. The motion carried unanimously.

 

48.       Consider adoption of an amendment to the County’s February 6, 2014, resolution supporting the Canal Crossing development project and expressing a declaration of intent to make public infrastructure improvements in the general area of the project. The amendment will increase the County’s not to exceed cost to perform the identified public infrastructure improvements to $4,500,000. REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adopt an amendment to the County’s February 6, 2014, resolution supporting the Canal Crossing development project and expressing a declaration of intent to make public infrastructure improvements in the general area of the project. The amendment will increase the County’s not to exceed cost to perform the identified public infrastructure improvements to $4,500,000. The motion carried 6-1 with Commissioner Hunt opposed. Resolution #R-39-14

 

49.       Consider approving the demolition of the former detention center, located at 1812 Newcastle Street, and authorizing staff to seek bids for the demolition of the entire complex. This item is to clarify the Board of Commissioners’ action taken at its November 6, 2014, meeting.

           

            A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve the demolition of the former detention center, located at 1812 Newcastle Street, and authorize staff to seek bids for the demolition of the entire complex. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 7:20 p.m.

 

 

 

                                                                                                                                                 

Michael Browning, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

                                               

Cindee S. Overstreet, Clerk