MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MAY 15, 2014 AT 6:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bob Coleman, Vice Chairman, At Large Post 2

Dale Provenzano, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Allen Booker, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIODNo one signed up to speak during the public comment period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to add an item to the published agenda to authorize free use of North Glynn Baseball Complex to raise funds via the Dylan Coen Memorial Tournament. The motion carried unanimously.

 

Consider authorizing free use of North Glynn Baseball Complex to raise funds via the Dylan Coen Memorial Tournament on Saturday, May 31, 2014. REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve the free use of the baseball complex to raise money for a scholarship fund on behalf of Dylan Coen. The motion carried unanimously.

 

Dylan’s parents, JR and Kim Coen, thanked the Commission for allowing the use of the baseball complex.

 

 

 

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the issuance of a 2014 alcoholic beverage license for Roasting Jack, 5010 New Jesup Highway, Brunswick, GA.  The license is to sell malt beverages and wine for consumption on premises of a restaurant. No Sunday sales. This is a new 2014 license.  Rich Murphy, licensee. (Occupation Tax/Chief Doering) REPORT

 

Rich Murphy, licensee, was not present at the meeting, which is required by ordinance.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to defer this item to the June 5, 2014, meeting. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

2.         ZM2782 IDAC Building - Consider a request to amend the PD Text (Planned Development) for the IDAC building at the corner of Holly Street and Frederica Road. The purpose of the request is to add assisted living as a permitted use, amend the building height, parking standards, and provide for additional buffers. Parcel Numbers: 04-04991, 04-04992, 04-13921, 04-13922.  Applicant: Jim Bishop, agent for Parkbrook Frederica Owners LLC, owner. (Substantial changes were made to the PD Text after it was considered by the Islands Planning Commission; therefore, staff will recommend this item be returned to the Islands Planning Commission for review.)  (D. Hainley) REPORT

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to remand this item back to the Islands Planning Commission for further review because the applicant made several changes to the PD Text after the Islands Planning Commission reviewed the application. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

3.         Approved the minutes of the regular meeting held May 1, 2014, subject to any necessary corrections.  (C. Overstreet)

 

4.         Authorized the submittal of the 2014 Victims of Crime Act (VOCA) grant application to the Georgia Criminal Justice Coordinating Council (GCJCC). The projected application amount is for $35,650 in state funds to support the activities of Crime Victim Liaison between October 1, 2014, and September 30, 2015.   The total projected program budget is $56,148 yielding a County share of $20,498.  The local share has been incorporated into the proposed FY15 Police Department budget.  (D. Hainley) REPORT

 

 

 

 

CONSENT AGENDA – Finance Committee

 

5.         Approved Change Order #27 for the new Detention Center in the amount of $3,293.60 with funding to be provided by the project contingency budget. (FC Vote:  3-0) (D. Hainley) REPORT

 

6.         Approved Change Order #28 for the new Detention Center in the amount of $44,961.43 with funding to be provided by the project contingency budget. (FC Vote:  3-0) (D. Hainley) REPORT

 

7.         Approved a Landscaping-Irrigation Change Order for the new Detention Center in the amount of $2,300 with funding provided by the project contingency budget.  (FC Vote: 3-0) (D. Hainley) REPORT

 

8.         Received the monthly Workers Compensation Report.  (O. Reed) REPORT

 

9.         Adopted the proposed procedure and steps for the sale of county-owned real property and direct the County Administrator to follow the new policy to sell a parcel of property owned by Glynn County that is located at the intersection of US Highway 341 and Perry Lane Road.  (FC Vote: 3-0) (A. Ours) REPORT

 

10.       Approved the exemptions to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, April 17, 2014, meeting with clarification that this does not approve a tax refund.  (FC Vote: 3-0) (R. Glisson) REPORT

           

11.       Authorized staff to develop a program to assist homeowners in applying for grants from the Georgia Emergency Management Agency (GEMA) to obtain up to $25,000 in assistance to elevate a structure currently located below flood elevation to an elevation above the flood elevation. (FC Vote: 3-0) (D. Hainley) REPORT

 

12.       Accepted a Board of Regents grant in the amount of $5,250 for the 2014/15 Prime Time Family Reading Time program; the Communities of Coastal Georgia Foundation’s “Every Child Ready to Read @ Your Library” grant in the amount of $29,500; and authorized the Marshes of Glynn Libraries to execute the grant contracts. (FC Vote: 3-0) (D. Hainley) REPORT

 

13.       Adopted the Resolution to amend the FY13/14 Budget.  (FC Vote: 3-0) (R. Grolemund) Resolution #R-17-14   REPORT

 

14.       Amended the FY14 budget to include the additional $995 that was paid back to the Drug Court Fund for scholarships that were repaid. (FC Vote: 3-0) (T. Miller) REPORT

 

15.       Amended the FY14 budget to include the $200 that was received in April 2014 from the Alcohol Marijuana Awareness Program (AMAP) program. (FC Vote: 3-0) (T. Miller) REPORT

 

16.       Approved an agreement with Cintas Corporation for uniforms for Public Works at an FY14 cost of $1,146 and an FY15 cost of $4,110 and for Recreation at an FY14 cost of $2,605 and an FY15 cost of $4,777. (FC Vote: 3-0) (W. Davis) REPORT

 

17.       Approved exercising the first year option for collection of commercial solid waste at County buildings and parks, effective July 1, 2014, to Republic Services of Georgia d/b/a Southland Waste Systems at a projected cost of $83,306.  (FC Vote: 3-0) (B. Rowell) REPORT

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to approve all items on the consent agenda. The motion carried unanimously.

 

APPOINTMENT

 

18.       Consider appointing one (1) citizen to serve the unexpired term of Donna Eskenazi on the Glynn County Animal Control Advisory Board. The term begins immediately and ends June 30, 2015.

Applications received from:

Donna Eskenazi

Elizabeth Knight

Sandy Last

Johnny Carmack

 

Commissioner Hunt nominated Donna Eskenazi

Commissioner Strickland nominated Johnny Carmack

Commissioner Coleman nominated Elizabeth Knight

 

The Board voted 5-2 to appoint Donna Eskenazi to serve on the Animal Control Advisory Board. Commissioners Strickland and Coleman were opposed.

 

19.       Consider appointing one (1) citizen to serve the unexpired term of Tamara Thorn on the Glynn County Selden Park Advisory Board, representing the At-Large Post 1 seat. The term begins immediately and ends June 30, 2015.

Applications received from:

Audrey Gibbons

Kelly Mathis

 

            Commissioner Taylor nominated Kelly Mathis

 

The Board voted unanimously to appoint Kelly Mathis to serve on the Selden Park Advisory Board.

 

GENERAL BUSINESS

 

20.       Consider an amendment to Chapter 2-11 of the Glynn County Code of Ordinances Sections 2-11-5 and 2-11-11 to prohibit overnight parking in county parks and to establish the hours of closure for the North Glynn Sports Complex and the Frederica Park. (W. Davis) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve an amendment to Chapter 2-11 of the Glynn County Code of Ordinances. The motion carried unanimously.  Ordinance #O-2014-03

 

21.       Consider amending the E-911 expenditure budget in the amount of $220,823 with funding to be provided by the General Fund ($145,743) and the City of Brunswick ($75,080).  (FC Vote: 3-0) (T. Miller) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to amend the E-911 expenditure budget as recommended. The motion carried unanimously.

 

22.       Consider reallocating SPLOST 5 funding transfers as follows: Lift Station rehab - $50,000 to Elevated tank project; Water Line rehab - $300,000 to Elevated tank project; Sewer Line Rehab - $64,650.63 to Elevated tank project; Sewer Line Rehab -$373,554 to Water line expansion project.  (FC Vote:  3-0) (D. Hainley) REPORT

 

A motion was made by Commissioner Hunt and seconded by Commissioner Taylor to approve reallocating SPLOST 5 funding transfers as recommended. The motion carried unanimously.

 

23.       Consider waiving the technicality of attending the pre-bid meeting for Caldwell Tanks and awarding the contracts for the Glynn County South Mainland Water System Improvements project to the lowest bidders as follows with a total project cost not to exceed $3,520,782.63:

BRW Construction Group -Division I-A - $1,437,817.63

Caldwell Tanks -Division I-B - $1,147,000

Roewe Drilling Co. Inc. -Division I-C - $178,965

Washington Co. Machine Shop - Division II - $757,000

(FC Vote: 3-0) (D. Hainley) REPORT

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to waive the mandatory pre-bid conference attendance as a technicality and make the award in the best interest of the County to the lowest bidder. The motion carried unanimously.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Taylor to award the contracts for the divisions of the Glynn County South Mainland Water System Improvements Project to the lowest bidders as follows with a total project cost not to exceed $3,520,782.63:

BRW Construction Group -Division I-A - $1,437,817.63

Caldwell Tanks -Division I-B - $1,147,000

Roewe Drilling Co. Inc. -Division I-C - $178,965

Washington Co. Machine Shop - Division II - $757,000

The motion carried unanimously.

 

24.       Consider approving the contract with the Department of Corrections for three work details at a cost of $39,500 per year, per detail effective July 1, 2014, at a total contract cost of $118,500 with funding from the Public Works FY 15 operating budget. (FC Vote: 3-0) (B. Rowell) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve the contracts with the Department of Corrections for three work details as recommended. The motion carried unanimously.

 

25.       Consider adopting a resolution authorizing a loan from the General Fund to the E-911 Fund in the amount of $1,154,750 to be paid back over seven years with an interest rate equal to the negotiated rate for the County’s local bank accounts (currently 0.15%) with funding to be provided by Glynn County (66%) and the City of Brunswick (34%) with principal and interest to be paid quarterly; and, consider approving the first amendment to the contract with Spillman Technologies for the purchase of the Records Management System (RMS) module for a total cost of $1,154,750 with funding to be provided by the E-911 Fund. (FC Vote: 3-0) (J. Catron) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to adopt the resolution and approve the first amendment to the contract with Spillman Technologies as recommended. The motion carried unanimously. Resolution #R-18-14  

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to adjourn to executive session to discuss potential litigation. The motion carried unanimously.

 

BACK IN SESSION

 

Commissioner Hunt was not present during this portion of the meeting.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the executive session minutes of May 1, 2014. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the County Attorney’s recommendations regarding potential litigation. The motion carried unanimously.

 

 

There being no further business, the meeting adjourned at 6:58 p.m.

 

 

                                                                                                                                               

Michael Browning, Chairman

Board of Commissioners

Glynn County, Georgia

 

 

Attest:

 

 

                                        

Cindee S. Overstreet, Clerk