MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, JULY 17, 2014 AT 6:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bob Coleman, Vice Chairman, At Large Post 2

Dale Provenzano, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Allen Booker, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

 

INVOCATION AND PLEDGE      

 

PUBLIC COMMENT PERIOD - No requests to speak were received during the sign up period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

PUBLIC HEARING – Millage Rates

 

1.         Receive citizen comments regarding the proposed 2014 Millage Rates.

 

            This item was opened for public comment, yet no one addressed the Board.

 

Item 7 was heard before item 2.

 

7.         Approve a request to release certain easements retained as a part of the abandonment of a portion of Maple Street and First Avenue in Glynn Haven Estates.   The easement release is required to allow for building construction.   (D. Hainley) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to authorize staff to prepare quit claim deeds releasing the retained easements for the northern half of the western 80‐ft of the easement area retained at the abandonment of Maple Street in 2012 and the southern 195‐ft of the easement retained at the abandonment of First Avenue in 2005 to Parkbrook Frederica Owners, LLC or the current property owners. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

2.         ZM2782 IDAC Building: Consider a request to amend the PD (Planned Development) for the IDAC building at the corner of Holly Street and Frederica Road. The purpose of the request is to add assisted living as a permitted use. Parcel IDs: 04-04991, 04-04992, 04-13921 and 04-13922. Applicant: Jim Bishop, agent for Parkbrook Frederica Owners LLC, owner. (D. Hainley) REPORT

 

Community Development Director David Hainley reported the intent of the rezoning application was to allow for an assisted living facility.

The Islands Planning Commission and staff recommended approval of the amendment to the PD. This item was opened for public comment and Jim Bishop was available to answer questions on behalf of the applicant and Kevin Pearce, speaking on behalf of Magnolia Manor, asked that the proposal be revisited due to its potential impact to the area.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Booker to approve ZM2782 to amend the PD Text. The motion carried 6-1 with Commissioner Hunt opposed. Resolution #R-23-14

 

3.         ZM2828 Gold Coast Imports: Consider a request to rezone two parcels at 3411 Altama Avenue consisting of .47 acres and .38 acres from LC (Local Commercial), HC (Highway Commercial), and GR (General Residential) to GC (General Commercial). The purpose is to adjust the zoning to fit the current use as well as bring it into compliance with the surrounding zoning. Parcel IDs: 03-08151 and 03-08144. Applicant: Mike Bauer, owner. (D. Hainley) REPORT

 

Community Development Director David Hainley reported the intent of the rezoning application was to rezone two parcels located at the northwest corner of the intersection of Altama Avenue and Fourth Street. The property was occupied by a car dealership, which is a permitted use in the GC district but not in the GR district.

The Mainland Planning Commission and staff recommended approval of the amendment to the PD. This item was opened for public comment and Mike Bauer was present to answer questions.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to approve ZM2828 to rezone the two parcels to GC. The motion carried unanimously. Resolution #R-24-14

 

4.         ZM2829 Hampton Inn and Suites: Consider a request to amend a Planned Development Zoning District Text (ZM1484) for a property consisting of approximately 1.8 acres known as Hampton Inn and Suites. Parcel ID: 03-21883. Applicant: Brunswick Hotel, Inc., Anil Patel, owner. (D. Hainley) REPORT

 

Mr. Hainley reported a building permit for the Hampton Inn and Suites was approved in February of 2008 and construction began shortly thereafter. During a site inspection of the hotel, building inspectors discovered that construction was underway on an accessory storage building that was not approved in the original building permit application. This building encroached into the 15-foot rear yard setback required in the FC (Freeway Commercial) zoning district.

As a remedy Mr. Patel, the owner of the property, submitted an application for a commercial accessory building (CAB) permit and a zoning variance (ZV). The CAB permit was initially rejected on the grounds the accessory building encroached into the rear yard setback. The variance was denied because the Board of Appeals (BOA) determined the application failed to meet the hardship criteria. Continuing with the effort to remedy the zoning violation, Mr. Patel submitted an application (ZM1484) to rezone the property from FC (Freeway Commercial) to PD (Planned Development). During this time, Mr. Patel was allowed to complete the accessory building on the condition that if the rezoning failed, the building would be taken down. On March 19, 2009, Mr. Patel’s rezoning application was approved with a lesser required rear setback (4.33 feet). A new survey of the property has recently been performed. This new survey places the accessory building three (3) feet from the rear property line instead of the 4.33 feet shown on the original survey. This request to amend the PD text would further reduce the rear setback from 4.33 feet to three (3) feet in order to bring the Hampton Inn and Suites PD Text into compliance with the existing accessory building.

                                The Mainland Planning Commission and staff recommended approval of the amendment. This item was opened for public comment and Peter Shoenauer was available to answer questions.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to approve ZM2829 to amend the PD for the Hampton Inn and Suites. The motion carried unanimously. Resolution #R-25-14

 

5.         ZM2830 Marshall Building: Consider a request to rezone from VR (Village Residential) to VMU (Village Mixed Use) located in the Island Preservation District. The property consists of five (5) lots fronting on Lord Avenue west of its intersection with Mallery Street. Parcel IDs: 04-04921, 04-13640, 04-04922, 04-04923 and 04-04924. Applicant: Vassa Cate, applicant for Atlas Georgia IV, LLC, owner. (D. Hainley) REPORT

 

Mr. Hainley reported that if rezoned to VMU, the allowable uses would expand to allow limited commercial and office space along with residential uses. Prior to any development on this site the applicant will be required to submit a site plan application and obtain Village Preservation approval from the Islands Planning Commission (IPC).

The Islands Planning Commission and staff recommended approval of the rezoning. This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve ZM2830 to rezone the subject parcels from VR to VMU. The motion carried unanimously.  Resolution #R-26-14

 

CONSENT AGENDA – General Business

 

6.         Approved the minutes of the special called meeting held June 26, 2014, and the minutes of the regular meeting held June 19, 2014, subject to any necessary corrections.  (C. Overstreet)

 

7.         Approve a request to release certain easements retained as a part of the abandonment of a portion of Maple Street and First Avenue in Glynn Haven Estates.   The easement release is required to allow for building construction.   (D. Hainley) REPORT

            This item was heard prior to item 2.

 

8.         Approved the Juvenile Justice Incentive Grant contract between Glynn County and the Georgia Criminal Justice Coordinating Council (CJCC) in the amount of $135,300 for the Glynn County Juvenile Court. Contract #Y15-8-020 (D. Hainley) REPORT

 

9.         Approved the Technical Service Support Agreement between Glynn County and Physio-Control, Inc. for preventative maintenance, inspections, support, and repairs of the cardiac monitors/defibrillators and automatic external defibrillators (AED’s) used by the Fire Department. (A. Thomas) REPORT

 

10.       Approved a contract with the Georgia Department of Transportation (GDOT) for the mowing of rights-of-way and litter pickup on 22.23 miles of state routes in Glynn County at a reimbursement rate of $2,625 per mile per year for a total annual reimbursement to Glynn County of $58,537.50. (D. Austin) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

 

11.       Recognized the Sublease between the Brunswick and Glynn County Development Authority and Richard F. Manning, Jr., and David M. Manning, Sr., d/b/a Glynco-Manning Aviation, Inc. for property at the Brunswick Golden Isles Airport. The sublease begins July 1, 2014, and expires June 30, 2044, with two five-year options to renew. (R. Sumerford) REPORT

 

12.       Recognized the Sublease between the Brunswick and Glynn County Development Authority and Pinson Investments, L.L.C. for property at McKinnon St. Simons Island Airport. The sublease begins August 1, 2014, and ends July 31, 2044, with no options to renew. (R. Sumerford) REPORT

 

13.       Approved Amendment No. 2 to Lease Agreement between Brunswick and Glynn County Development Authority and Rich Products Corporation (formerly known as Rich-SeaPak Corporation) and supporting Memorandum of Understanding. REPORT  

 

14.       Authorized staff to issue Requests for Proposals (RFPs) for monitoring the debris removal and disposal services needed following a natural or manmade disaster. (J. Wiggins) REPORT 

 

15.       Accepted the Georgia Department of Transportation (GDOT) grant for Project No. AP015-9000-52(127), subject to the review of the County Attorney, to complete the master plan at the Brunswick-Golden Isles Airport in the amount of $35,501 with no financial assistance required of Glynn County. (R. Burr) REPORT

 

16.       Accepted the Georgia Department of Transportation (GDOT) grant for Project No. AP015-9000-53(127), subject to the review of the County Attorney, to design the McKinnon St. Simons Island Airport 16-34 Runway Rehabilitation in the amount of $100,084 with no financial assistance required of Glynn County. (R. Burr) REPORT

 

17.       Appointed Bruce Dixon, Cedric King, and Susan Eastin to the Board of Governors of the Brunswick and Glynn County Development Authority for a three-year term beginning August 1, 2014, to fill the vacancies created upon the expiration of the terms of Bruce Dixon, Cedric King and Ronald Roberts. (D. Provenzano) REPORT Resolution #R-27-14

 

18.       Appointed Mike Martin and Tashania Thomas, who reside in the incorporated area of the mainland, and Jeff Swecker, who resides in the unincorporated area of the mainland, to serve on the Marshes of Glynn Libraries (MOGL) Board of Trustees. The terms begin immediately and end June 30, 2017.

 

19.       Appointed Maria Coughenour to serve on the Behavioral Health and Developmental Disabilities (BHDD) Regional Planning Board. The term begins July 1, 2014, and ends June 30, 2017.

 

20.       Reappointed David Boland to serve on the Coastal Regional Commission (CRC). The term begins July 1, 2014, and ends June 30, 2015.

 

21.       FP2832 Canal Crossing: Approved a Final Plat for a single lot consisting of 1.447 acres and a public right-of-way consisting of .974 acres. The property is zoned PD (Planned Development). Parcel ID: 03-09725. John Callaway, applicant. (D. Hainley) REPORT

 

22.       FP2863 Reserve at Demere Phase II: Approved a Final Plat for 24 lots consisting of 2.55 acres located south of the intersection of Demere Road and Main Street. The property is zoned PD (Planned Development). Parcel ID: 04-05879. Mary Wan LLC, applicant and owner. (D. Hainley) REPORT

 

23.       FP2866 Seaside Cottages: Approve a Final Plat for a three (3) lot subdivision. The property is located on the north side of Olive Way, approximately 425 feet from Woods Avenue. Parcel ID 04-10501. Applicant: Seaside Cottages LLC. (D. Hainley) REPORT

 

CONSENT AGENDA – Finance Committee

 

24.       Received the monthly Workers Compensation Report.  (O. Reed) REPORT

 

25.       Approved a contract for the Blythe Island Regional Park Campground Host to work in the park thirty hours per week in lieu of paying campsite rental fees. (W. Davis) (FC Vote: 3-0) REPORT

 

26.       Authorized the purchase and installation of a sign on Field #4 at the North Glynn Baseball Complex in memory of Dylan Michael Coen, the son of Jim Richard (JR) Coen and Kim Coen. All expenses will be covered by the Coens. (W. Davis) (FC Vote: 2-0) REPORT

 

27.       Authorized bidding of those materials, goods, projects, or services whose funding has been approved in the FY 2014/2015 budget.  (T. Miller) (FC Vote: 2-0) REPORT

 

28.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, June 30, 2014, meeting with clarification that this does not approve a tax refund.  (R. Glisson) (FC Vote: 2-0) REPORT

 

29.       Approved a request from Travis Ostrom that penalties and interest paid in the amount of $3,787.11 on parcel #03-22620 for tax year 2013 be refunded.  (F. Dees) (FC Vote: 3-0) REPORT

 

30.       Approved a request from Steven Floyd, representing Pine Haven Baptist Church, that penalties and interest paid in the amount of $476.25 on parcel #03-03143 for tax years 2008-2013 be refunded.  (F. Dees) (FC Vote: 2-0) REPORT

 

31.       Approved a request from Mark Johnson, representing 514 Investments, LLC, that penalties and interest paid in the amount of $20,980.76 on various parcels for tax years 2009-2012 be refunded.  (F. Dees) FC Vote: 2-0) REPORT 

 

32.       Denied a request from Muriel Joan Christin that the late fees paid in the amount of $10.00 for her 1995 Honda Odyssey 2014 ad valorem taxes be refunded. (F. Dees) (FC Vote: 2-0) REPORT

 

33.       Amended the FY14 budget to include the $300 that was received in June 2014 from the Alcohol Marijuana Awareness Program. (T. Miller) (FC Vote: 2-0) REPORT 

 

34.       Amended the FY14 budget to include the $85,229.14 grant from the Georgia Public Library Service, Division of the Georgia Board of Regents for the Fiscal Year 2014 State Aid Grant.  (T. Miller) (FC Vote: 2-0) REPORT

 

35.       Amended the Solicitor of State Court’s FY14 expenditure budget in the amount of $22,000 and the FY15 expenditure budget by $14,435, with funding to be provided by the General Fund fund balance.  (M. Lugue) (FC Vote: 2-0) REPORT

 

36.       Accepted the grant award from the Governor's Office of Highway Safety (GOHS) in the amount of $8,000 for the purchase of an intoxilyzer subject to the County Attorney reviewing the contract.  (D. Hainley) (FC Vote: 2-0) REPORT 

 

37.       Approved the Memorandum of Agreement with the Georgia Department of Driver Services (DDS) and the Georgia Emergency Management Agency (GEMA) for use of the Commercial Driver’s License (CDL) facilities in the event of a manmade or natural disaster necessitating full or partial evacuation from the coast.  (W. Worley) (FC Vote: 2-0) REPORT

 

38.       Awarded the contract for copier lease/maintenance services to Herrin Document Systems at an estimated cost of $52,704 for the base year with funding to be provided by the FY15 operating budgets of the departments utilizing the service.  (T. Miller) (FC Vote: 2-0) REPORT

 

39.       Approved a contract with the Georgia Municipal Association (GMA) to provide franchise fee audit services relative to Comcast and amend the FY15 budget to increase franchise fees revenue and professional services expenditures to fund the review.  (T. Miller) (FC Vote: 2-0) REPORT

 

40.       Approved an agreement with Digital Rez for the Online Campground Reservation System used by the Blythe Island Regional Park and direct the County Attorney's office to compose and send Digital Rez a letter as recommended by the County Attorney's office. (J. Catron) (FC Vote: 2-0) REPORT

 

41.       Awarded the bid for Blythe Island Community Park Parking and Playground Enhancement Project (aka Blythe Island Twin Ramps Project) to the lowest responsive and responsible bidder, Southern Contractors of Glynn, Inc. in the amount of $73,391.79 with funding in the amount of $50,000 provided by the grant from the Georgia Department of Natural Resources, and $23,391.79 from the General Fund fund balance.  (D. Austin) (FC Vote: 2-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve all items on the consent agenda with the exception of items 7 and 10, which were removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

10.       Approved a contract with the Georgia Department of Transportation (GDOT) for the mowing of rights-of-way and litter pickup on 22.23 miles of state routes in Glynn County at a reimbursement rate of $2,625 per mile per year for a total annual reimbursement to Glynn County of $58,537.50. (D. Austin) REPORT This item was removed from the consent agenda at the request of Commissioner Coleman.

           

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the contract with GDOT for the mowing of the rights-of-way and littler pick up on the 22.23 miles of state routes in Glynn County as recommended. The motion carried unanimously.         
           

GENERAL BUSINESS

 

42.       Consider adoption of the proposed “Door-to-Door Commercial Solicitation Ordinance of Glynn County.” (R. Strickland) REPORT 

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to amend the proposed ordinance by changing the expiration date of each permit issued from one hundred twenty (120) days from the date of issuance to three hundred and sixty five (365) days from date of issuance, and to approve the revised amendment to Chapter 2-6.5 of the Glynn County Code of Ordinances to enact sections 2-6.5-116 through 2-6.5-128 to permit and establish regulations for door-to-door commercial solicitation. The motion carried 6-1 with Commissioner Coleman opposed.  Ordinance #O-2014-04

 

43.       Approve a contract with the Georgia Department of Behavioral Health and Developmental Disabilities (BHDD) for funds to support the Drug Court in the amount of $199,631, subject to review by the County Attorney.  (D. Hainley) (FC Vote: 2-0) REPORT  

 

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to approve the contract with BHDD. The motion carried unanimously.

 

44.       Renew the contract with Association County Commissioners of Georgia – Interlocal Risk Management Agency (ACCG-IRMA) for property and liability insurance coverage at a cost of $635,595 for the July 1, 2014 – June 30, 2015, period and flood insurance for selected buildings at standard National Flood Insurance Program (NFIP) rates for Glynn County with funding to be provided by the County Insurance Fund.  (O. Reed) (FC Vote: 2-0) REPORT   

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to renew the contract with ACCG-IRMA. The motion carried unanimously.

 

 

The Board of Commissioners congratulated Fire Chief Al Thomas on his retirement and thanked him for his 34 years of service to the citizens of Glynn County.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Booker to adjourn to executive session to discuss personnel matters. The motion carried unanimously.

 

Back in Session

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve the executive session minutes of June 19, 2014. The motion carried unanimously.

 

There being no further business, the meeting adjourned at 7:06 p.m.

 

 

                                                                                    ___                                  ______

Michael Browning, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

__                                   __

Cindee S. Overstreet, Clerk