MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, JUNE 19, 2014 AT 6:00 PM

 

PRESENT:                     Michael Browning, Chairman, District 1

Bob Coleman, Vice Chairman, At Large Post 2

Dale Provenzano, Commissioner, District 2

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Allen Booker, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD No one signed up to speak during the public comment period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to add item 6.1 to the published agenda to approve submitting a Georgia Department of Transportation permit application for intersection improvements at Hwy 341 and Southern Road. The motion carried unanimously.

 

PUBLIC HEARING – Budget

 

1.         Received citizen comments regarding the proposed Glynn County FY 14-15 Budget.  (T. Miller) REPORT

 

                        County Administrator Alan Ours reported Sheriff Jump had made several amendments to his proposed budget. The Sheriff had originally budgeted for nine (9) additional detention officers. He was now recommending these positions not be budgeted. He also recommended adding one (1) deputy sheriff position to cover the Juvenile Court. Sheriff Jump also recommended the pay scale for employees be adjusted so that employees at the top of their classification would be eligible for an increase in salary as opposed to a one-time check. Mr. Ours said he would incorporate these changes into the proposed FY15 budget unless the Board of Commissioners directed otherwise.

            This item was opened for public comment, yet no one addressed the Board.

 

PUBLIC HEARING – Reserve Fund

 

2.         Consider adoption of a resolution transferring $1,081,129 from the Reserve Fund to the General Fund of Glynn County for the purpose of funding the construction of improvements at the Glynn County Public Works Complex.  (T. Miller) (FC Vote: 3-0) REPORT 

 

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to approve the adoption of a resolution transferring $1,081,129 from the Reserve Fund to the General Fund for the purpose of funding the construction of improvements at the Glynn County Public Works Complex. The motion carried unanimously.  Resolution #R-20-14

 

PUBLIC HEARING – Abandonments

 

3.         Consider the application for abandonment of a portion of the unopened Beach Drive right-of-way between 200 Olive Way and 190 Olive Way in the East End Subdivision, St. Simons Island.  East Beach Condominium Owners’ Association and Seaside Cottages LLC, applicants. Staff recommends approval subject to the retention of a drainage easement (P. Andrews) REPORT

 

County Engineer Paul Andrews reported the following:

SOURCE OF TITLE: Dedication of right-of-way on the East End Subdivision plat.

PRESENT USE OF RIGHT-OF-WAY: This section of alley was not being used for public access; it is used for public utilities including power.

PAST HISTORY: There is no evidence of the right-of-way having been open for public access.

POTENTIAL USE IN THE FUTURE: This portion of the right-of-way could be used for access to adjacent property and to access and contain utilities.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public would benefit from the ability to use this right-of-way for access and/or utilities.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest.

 

Staff recommended approval provided a 15-ft drainage easement was retained centered along the center line of the right-of-way.

 

This item was opened for public comment and Taylor Haley and Hal Sigman was available to answer questions.

 

Commissioner Strickland asked who owned Seaside Cottages LLC. Mr. Sigman responded that Tripp Yarbourgh and Cliff Blanchard own Seaside Cottages LLC.

 

Ms. Haley said her client, East Beach Condos HOA, wanted the additional property to provide a buffer to the development being proposed for the adjacent property. Mr. Sigman said his client, Seaside Cottages LLC, plans to create three home lots on its property. The abandonment would allow for the development of five residential units on the three lots.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Provenzano to approve the application for abandonment of a portion of the unopened Beach Drive right-of-way between 200 Olive Way and 190 Olive Way subject to the retention of a drainage easement. The motion carried unanimously. Resolution #R-21-14

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the special called meetings held April 15, 2014, May 19, 2014, and June 3, 2014, as well as the minutes of the regular meeting held June 5, 2014, subject to any necessary corrections.  (C. Overstreet)

 

5.         Approved a request from the St. Simons Island Land Trust for permission to erect a low level sign in the median of the intersection of Lawrence Road and Cannons Point Drive. (D. Hainley) REPORT  

 

6.         Approved the renewal of a Subscriber Agreement for Westlaw Online Legal Research Services for the County Attorney’s Office. (A. Mumford) REPORT

 

6.1       Authorized the Chairman to execute the Georgia Department of Transportation’s (GDOT) right-of-way permit application for the intersection improvements needed for the Glynn County Detention Center access road at the US 341 and Southern Road intersection. REPORT

 

CONSENT AGENDA – Finance Committee

 

7.         Received the monthly Workers Compensation Report.  (O. Reed) REPORT

 

8.         Approved the park pavilions located in Blythe Island Regional Park to be named in honor of the United States Military Branches to include: Pavilion #1- United States Air force; Pavilion #2- United States Army; Pavilion #3- United States Navy; Pavilion #4- United States Marine Corps; Pavilion #5- United States Coast Guard with the approximate cost of $50 per pavilion to come from the Operating Budget of Blythe Island Regional Park.  (W. Davis) (FC Vote: 3-0) REPORT

 

9.         Authorized the Chairman to sign various financial reports for Fiscal Year 2013/2014 and Fiscal Year 2014/2015.   (T. Miller) (FC Vote: 3-0) REPORT

 

10.       Amended the FY14 Drug Court budget to include the $300 that was received in May 2014 from the Alcohol Marijuana Awareness Program.  (T. Miller) (FC Vote: 3-0) REPORT  

 

11.       Amended the Coroner’s expenditure budget in the amount of $29,225, with funding to be provided by the General Fund fund balance.  (T. Miller) (FC Vote: 3-0) REPORT

 

12.       Approved the FY15 Brunswick Area Transportation Study (BATS) FHWA Metropolitan Planning Organization (MPO) Program Planning Services Contract between the Georgia Department of Transportation (GDOT) and Glynn County. Funding will be provided as follows: Federal Share (80%) $71,300 and Local Match Share (20%) $17,825 provided by the Community Development operating budget, for a total contract cost of $89,125. Section 5303 PL000-0012-00-928 and PI Number 0012928 (FC Vote: 3-0) (D. Hainley) REPORT

 

13.       Approved submitting a reimbursable grant request in the amount of $30,000 to the Georgia Emergency Management Agency (GEMA) to assist in preparing the required update of the Glynn County’s Multi-Jurisdictional Hazard Mitigation Plan.  (D. Hainley) (FC Vote: 3-0) REPORT 

 

14.       Approved the contract with the Brunswick Judicial Circuit Public Defender.  (T. Miller) (FC Vote: 3-0) REPORT 

 

15.       Approved the Memorandum of Understanding with the Special Olympics of Coastal Georgia, authorize payment of $10,000 in support of the local Special Olympics program for FY14, and authorize the issuance of $10,000 for FY15 upon adoption of the proposed budget. (W. Davis) (FC Vote: 3-0) REPORT  

 

16.       Approved the Participation Agreement and the First Addendum to the Participation Agreement with Georgia Logos for advertising of the campground at Blythe Island Regional Park at a cost of $2,400 to be paid by the FY15 Blythe Island Operating Budget prior to June 30, 2014. Approval and execution of the Participation Agreement is specifically conditioned upon the signing of the First Addendum by Georgia Logos.  (W. Davis) (FC Vote: 3-0) REPORT

 

17.       Awarded a contract to Creative Landscapes from Brunswick, GA in the amount of $44,040 for Task 1 and 2 for the Recreation Department and to Creative Landscapes in the amount of $10,200 for Task 3, 5 and 6 and Tri Scapes, Inc. from Midway, GA in the amount of $5,376 for Task 4(a) and 4(b) for Facilities Maintenance for grounds maintenance services with funding from the Recreation Department’s and Facilities Maintenance’s FY15 Operating Budgets.  (W. Davis) (FC Vote: 3-0) REPORT 

 

18.       Exercised the first year option for right-of-way mowing and landscaping services to: Coastal Landscape and Design  at the Demere/Frederica Roundabout (Task 1) and  the Frederica/Lawrence Roundabout (Task 2) in the  amount of $12,837 and Creative Landscape Sea Island Road- Demere to Frederica (Task 3) and Lawrence Rd-Roundabout to Hampton Point (Task 4) in the amount of $23,900 in the total amount of $36,737 with funding from the FY 15 Public Works operating budget effective July 1, 2014.  (B. Rowell) (FC Vote: 3-0) REPORT 

 

19.       Authorized staff to issue a Request for Proposal for an update to the Long Range Transportation Plan.  (D. Hainley) (FC Vote: 3-0) REPORT 

 

20.       Approved the continuation/extension of the Motorola Service Agreement to ensure the continuation of the necessary infrastructure support/repair services for the Public Safety Communications System with funding to be provided by the E911 fund budget.  (S. Usher) (FC Vote: 3-0) REPORT 

 

21.       Approved the extension of the Contract for Services with Emergency Communications Network (CodeRed) to provide for the communication of essential information to ensure the safety and preparedness of citizens during threatening situations with funding to be provided by the E911 fund budget.  (S. Usher) (FC Vote: 3-0) REPORT 

 

22.       Approved the Integrated Power Solutions (IPS) Generator Preventative Maintenance Agreement to ensure the continued proper operation of the generators located at the four communications tower sites, Fourth Street, Zuta, Brookman, and St. Simons, with funding to be provided by the E911 budget.  (S. Usher) (FC Vote: 3-0) REPORT 

 

23.       Exercised the first option year at a cost of $11.83/basic wash and $12.65/special wash per vehicle per month with funding to be provided by the FY15 operating budgets of the departments utilizing the service.  (T. Miller) (FC Vote: 2-1) REPORT

 

24.       Exercised the second option year with Ceres, Inc. for debris removal and disposal services should such services be needed following an event resulting in large quantities of debris effective July 1, 2014.  (B. Rowell) (FC Vote: 3-0) REPORT

 

25.       Approved the contract for tree removal and maintenance services with Jones Maintenance Company of St. Simons Island with no increase in cost with funding provided from the Public Works Department operating budget effective July 1, 2014.  (B. Rowell) (FC Vote: 3-0) REPORT

 

26.       Approved the purchase of a used street sweeping broom at a cost of $14,500 from Neff Rentals with funding from the Administrator's Contingency Fund.  (B. Rowell) (FC Vote: 3-0) REPORT 

 

27.       Approved the purchase of two 65 horsepower FLYT PL-7076 665 pumps for the Barnes Plantation Pump Station from Xylem Water Solutions USA, Inc. at a cost of $96,157 with funding from SPLOST 5 Interest.  (B. Rowell) (FC Vote: 3-0) REPORT 

 

28.       Approved a contract with Advanced Environmental Management, Inc. for landfill monitoring services in the amount of $16,000 annually with funding provided by the Solid Waste Disposal Fund.  (P. Andrews) REPORT

 

29.       Approved the first year option for County building custodial services to American Facility Services, Inc., Alpharetta, GA. with funding to be provided from the Facilities Maintenance Department operating budget. (B. Mauney) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to approve all items on the consent agenda. The motion carried unanimously.

 

GENERAL BUSINESS

 

30.       Consider adoption of the proposed “Door-to-Door Commercial Solicitation Ordinance of Glynn County.” (R. Strickland) REPORT  

 

Commissioners Provenzano and Strickland suggested minor changes to the proposed ordinance regarding the registration process for certain nonprofit organizations.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to defer to the Board’s meeting of July 17, 2014, to allow staff the time to incorporate the proposed changes into the draft ordinance. The motion carried unanimously.

 

31.       Consider amending the FY14 budget for health claims and prescription drugs in the amount of $1,000,000. (O. Reed) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Coleman and seconded by Commissioner Booker to amend the FY14 budget for health claims and prescription drugs in the amount of $1,000,000 as recommended. The motion carried unanimously.

 

32.       Consider approving a grant contract with the Criminal Justice Coordinating Council (CJCC) for $573,087 to assist in the funding of the Accountability Court (Drug Court). Grant Number: J15-8-009 (D. Hainley) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve the contract with the Criminal Justice Coordinating Council (CJCC). The motion carried unanimously.

 

33.       Consider awarding a contract for the resurfacing and restriping of County roads to Seaboard Construction Company of Brunswick, Georgia, the lowest responsive and responsible bidder, in the amount of $1,640,676.56 with funding from: SPLOST 4 Misc. Road Paving in the amount of $ 192,583.03; Georgia Department of Transportation - GDOT 2014 LMIG in the amount of $641,943.44; SPLOST Resurfacing 2012 remaining funds in the amount of $ 801,595.90; and, SPLOST 5 interest in the amount of $ 4,554.19.  (B. Rowell) (FC Vote: 3-0) REPORT 

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to award the contract to Seaboard Construction. The motion carried unanimously.

 

34.       Consider awarding the bid for Phase I of the Public Works Master Plan (fleet maintenance shop) to R. H. Tyson Construction Company of Blackshear, GA in the amount of $2,600,000 with funding from the Glynn County Reserve Fund and SPLOST 5.  (B. Rowell) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to award the bid to RH Tyson Construction Company. The motion carried unanimously.

 

35.       Consider accepting the bid from Underground Excavating Inc. for the Oak Grove Island Causeway Pipe Rehabilitation Project in the amount of $339,960 and authorize an additional $28,000 ($3,000 for construction inspections and $25,000 to establish a project contingency) for a total project budget of $367,960 with funding provided by the General Fund fund balance.  (D. Hainley) (FC Vote: 3-0) REPORT

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to accept the bid from Underground Excavating and authorize the additional $28,000 for the project. The motion carried unanimously.

 

EXECUTIVE SESSION/POST EXECUTIVE SESSION ACTION

 

The Board congratulated Becky Rowell, Assistant County Administrator and Public Works Director, on her retirement and thanked her for contributions to Glynn County. It also provided well wishes and thanked Public Information Officer Candice Temple for her work at Glynn County.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to adjourn to executive session to discuss pending and potential litigation. The motion carried unanimously.

 

BACK IN SESSION

 

A motion was made by Commissioner Hunt and seconded by Commissioner Taylor to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to approve the executive session minutes of June 5, 2014. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the County Attorney’s recommendations regarding potential litigation. The motion carried unanimously.

 

There being no further business, the meeting adjourned at 7:21 p.m.

 

 

 

                                                                                                                                                           

Michael Browning, Chairman

Board of Commissioners

Glynn County, Georgia

 

 

Attest:

 

 

                                        

Cindee S. Overstreet, Clerk