REGULAR MEETING, BOARD OF COMMISSIONERS,
GLYNN COUNTY, GEORGIA, HELD THURSDAY
JANUARY 5, 1995, AT 8:30 A.M.
PRESENT: Jack Hardman, Chairman
Milton Lynn, Vice Chair
Commissioner, Virginia Gunn
Commissioner, Gladys Martin-Lyde
Commissioner, James E. "Sonny" Miller
Commissioner, Robert E. Strickland
Commissioner, Fred Tullos
ALSO PRESENT: Lee Gilmour, County Administrator
Gary Moore, County Attorney
Pamela J. Barton, County Clerk
STAFF PRESENT: Chief Carl Johnson
Asst. Chief Nazzrie
Chief Carl Alexander
INVOCATION: Reverend Larry Lane
Bible Baptist Church
PLEDGE OF ALLEGIANCE TO THE FLAG
INDUCTION CEREMONY FOR NEWLY ELECTED COMMISSIONERS STRICKLAND AND TULLOS AND SWEARING IN OF JACK HARDMAN AS DISTRICT 4 COMMISSIONER
Commissioner Miller presented the commissioners who would be sworn in, Robert E. Strickland and Jack Hardman by The Honorable A. Blenn Taylor, Jr. and Fred Tullos by The Honorable Orion Douglas, respectively.
Judge Taylor then spoke about Robert E. Strickland, Jack Hardman and Fred Tullos and spoke of their honesty, integrity and their reputations in the community.
Judge Taylor then swore in newly elected Commissioner Robert E. Strickland as the elected representative of District 3. Commissioner Strickland took the Oath of Office followed by the Loyalty Oath as an elected official of the State of Georgia. The required documents were then signed.
Judge Taylor then swore in Jack Hardman as the elected Commissioner for District 4. Commissioner Hardman then took the Oath of Office followed by the Loyalty Oath as an elected official of the State of Georgia.
The required documents were then signed.
Judge Taylor then presented Judge Douglass to the assembly.
Judge Douglass introduced his friend and acquaintance Fred Tullos to the assembly. Judge Douglass swore in newly elected Commissioner Fred Tullos as Commissioner At Large, Post 1. Commissioner Tullos took the Oath of Office followed by the Loyalty Oath as an elected official of the State of Georgia. The required documents were then signed.
Commissioner Strickland said it had been a long time and process from the initial entry into the race until election. He stated that his sole purpose as a Commissioner was to look out for Glynn County and to move the county forward. He stated that he would do this with the help of his District, the 3rd District and would act as their voice. He also set forth that he wanted to be their servant and that Glynn County is a great place to live. He stated that he wanted to move down the road and up the ladder and would like the county to be recognized throughout the state as a fine place to live and raise a family with the help of our many available resources. He wanted each person to know that he is their public servant as a Commissioner.
Commissioner Tullos thanked everyone for coming to the ceremonies and showing support for the Board and that he is but one Commissioner dedicated to working with the other Commissioners for the good of Glynn County. He stressed that the Board is there for the County, the Board needs public feedback and that he was ready to go to work.
Commissioner Hardman thanked everyone for being there and for their vote of confidence. He said he would continue to do his best to serve Glynn County and that being a Commissioner is a two way street which required citizen input, help and prayers. Again he thanked everyone for coming.
ELECTION OF CHAIRMAN AND VICE CHAIRMAN
Chairman Miller announced that the election of Chairman and Vice Chairman would take place.
Chairman Miller made a Motion to nominate Vice Chair Virginia Gunn for Chairperson of the Board, this was seconded by Commissioner Lyde.
Chairman Miller then asked if there were any other nominations.
Commissioner Strickland then made a Motion to nominate Commissioner Hardman for Chairman, this was seconded by Commissioner Tullos.
Chairman Miller then asked if there were any objections to an open vote. There were none.
Commissioner Gunn received three votes, Commissioner Miller, Commissioner Gunn and Commissioner Lyde.
Commissioner Hardman received four votes, Commissioner Lynn, Commissioner Strickland, Commissioner Tullos and Commissioner Hardman. Commissioner Hardman is elected Chairman.
Chairman Hardman then opened the floor for nominations of Vice Chairman.
Commissioner Tullos made a Motion to nominate Commissioner Milton Lynn for Vice Chairman, Commissioner Strickland seconded the motion. Chairman Hardman asked if there were any other nominations. Commissioner Lynn was elected unanimously.
Point of Privilege
Vice Chairman Milton Lynn then asked to be excused from the meeting for personal reasons.
Chairman Hardman stated that the prayers of the assembly were with Vice Chairman Lynn at this time.
Chairman Hardman spoke regarding the role of the County Commission
Commissioner Hardman stated that being an effective County Commissioner is a very important job. He stated that county government is a big business. He set forth that the Board must strive to do two things: 1) make good business decisions; and consider the citizens input and well being. He set forth that the Board must work as a team and that a Board is successful when it works together on an individual and on a team basis. He asked each member of the Board to list their top seven goals for the ensuing year. He also asked each member to list their committees of interest. He also set forth that harmony is very important.
SIX GOALS OF THE NEW BOARD OF COMMISSIONERS
Chairman Hardman then stated that he would be the first to sign a pledge to work for six items. They were 1) to promote better relations and closer cooperation between Glynn County and the City of Brunswick; 2) to promote better representation of all citizens of Glynn County including the mainland, islands and city; 3) to promote a better understanding of our court system as this is an integral part of our county government and an expensive one; 4) to look objectively to see if greater efficiency and savings in government can be achieved through privatization of some areas of government and possibly through consolidation of some services among county and city government 5) to look objectively at solving both long and short term water and sewer problems for the betterment of all citizens in Glynn County; and 6) to work closely and in harmony with other Commissioners in accomplishing these goals.
Chairman Miller presented this resolution for signature to the other Commissioners.
Chairman Hardman presents plaque to outgoing Chairman Miller
Chairman Hardman presented a plaque to outgoing Chairman Miller for his service as Chairman.
POINT OF PRIVILEGE
City Commissioner Ken Plyman stated that the City of Brunswick Commission had passed a Motion providing for attendance of a City Commissioner at each County Board meeting. City Commissioner Plyman asked that the County Board of Commissioners reciprocate by doing the same as many of the responsibilities of government are shared.
Commissioner Lyde stated that she felt Board members should not be required to attend the City Commission meetings due to the fact that they are open public meetings.
Commissioner Miller asked if the vote was unanimous, Commissioner Plyman stated that Commissioner Lawrence had voted nay.
This matter was referred to the work session for further discussion.
Zack Lyde spoke regarding Martin Luther King Day
Zack Lyde asked for participation by the Board in the Martin Luther King Day celebration. He invited the Board and the public to attend a breakfast on Monday, January 16th at Glynn Middle School and to a play to be held at the Ritz at 7:00 p.m. that evening.
Commissioner Lyde then read a Proclamation honoring the memory of Dr. Martin Luther King, Jr. which reads as follows:
"WHEREAS, the residents of Glynn County respect the memory and goals of Dr. Martin Luther King, Jr.; and
WHEREAS, citizens from all sectors of the community will gather at the annual Martin Luther King, Jr. breakfast on January 16, 1995 to honor this great American; and
WHEREAS, the profession of Dr. King that all persons are equal and each person is a vital part of the community is an important today as when first expressed;
NOW THEREFORE BE IT PROCLAIMED by the Glynn County Board of Commissioners that it honors the memory of Martin Luther King, Jr. for his pivotal role in American history and encourages all citizens to follow Rev. King's creed to respect all persons regardless of race, creed, sex, age or disability and from this respect resolve all differences in a non-violet and productive manner."
Motion by Commissioner Lyde to approve Proclamation, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)
APPROVAL OF MINUTES
Commissioner Gunn set forth corrections in the minutes.
Motion by Commissioner Gunn to approve minutes
subject to any revisions, second by Commissioner
Tullos. Unanimous. (Commissioner Lynn not present)
CITIZEN COMMITTEE REPORTS
a) Inter-Agency Criminal Justice Task Force - No Report.
b) Recreation Board - Roy Gerren presented a list of Recreation Priorities: 1) to obtain the 145 acre tract of property on I-95 from Union Camp for recreation purposes; 2) determine feasibility of disposing of surplus properties now owned by Glynn County, especially those which are designated for recreation purposes; and 3) standardize by-laws for the three recreation advisory committees to assure maximum citizen input and cooperation.
c) Blythe Island Regional Park Advisory Board - No Report.
d) Casino Advisory Board - No Report.
e) Selden Park Advisory Board - No Report.
f) Environmental Review Committee - No Report.
g) Solid Waste Advisory Committee - No Report.
h) Tree Advisory Board - Randy Dobson appeared on behalf of the Tree Advisory Board. He stated that the Tree Board would be meeting on the Tuesday prior to the second Commission meeting. He stated that the Tree Board was asked to check into a tree located at Airport Road and Demere, it was a red eastern cedar tree which the Tree Board determined should not be cut down. He stated that a project was underway to start a county nursery on Blythe Island. He also stated that the Forestry Commission had called him regarding Tree City, U.S.A., the county and city of Brunswick are both members. Matching funds are available from the Federal Government for small businesses. He stated that a budget breakdown was necessary. Chairman Hardman gave Randy Jay Elkire's name and stated that Randy should work with the administrator on the budget question.
i) Airport Commission - Gary Moore appeared on behalf of the Airport Commission and invited the Board to an informal information briefing on 1/9/95 at either 10 or 3 (the 10:00 a.m. meeting at McKinnon and the 3:00 p.m. meeting being at Glynco). He also presented the following matters for consideration:
Randy Parr Construction Company of Georgia, Inc. - Mr. Moore stated that Randy Parr would like to sell his leasehold interest in airport property and his building located at Glynco Jetport to Donald A. and Glenda S. Patterson. Mr. Patterson will form a new corporation having the same name, and would like a leasehold interest in the property having the following terms: a base term of fifteen (15) years with two (2) five (5) years options. Mr. and Mrs. Patterson would be personal guarantors under the lease agreement.
Precision Metals - Mr. Moore presented a request on behalf of Mr. Don Daleen of Precision Metals to obtain a lease amendment to support refinancing. The original lease agreement limited the amount of financing to 90 percent of construction costs. New lease would be for twenty-five (25) years commencing January 1, 1995 with an adjusted annual lease rate of $1,100.00 per month with five (5) year adjustment intervals. He also requested a deletion of the existing lease provision concerning the percentage of construction that may be financed, but an addition that all indebtedness upon the improvements shall be due and payable on or before December 31, 2019.
Motion by Commissioner Miller to approve lease agreements as revised subject to review by the County Attorney, second by Commissioner Strickland. Commissioner Tullos abstained. Approved. (Commissioner Lynn not present)
j) Water and Sewer - Mr. Enney stated that the Water and Sewer Commission Meeting would be held Tuesday at 5:00 p.m. at the Historic Courthouse.
LIQUOR LICENSE APPLICATIONS
Pescrilli, Inc. d/b/a/ Damon's - 2463 Demere Road, St. Simons Island, Ga, Alcohol, Beer and Wine. Chairman Hardman stated that the advertisement for this license inadvertently stated 6:00 p.m. verses 8:30 a.m. It was Chairman Hardman and County Attorney Gary Moore's suggestion that they be given a provisional license until the meeting of January 19th. Applicant would not be required to appear.
Motion by Commissioner Lyde that the license be approved on a provisional basis until the 19th and applicant is excused from appearing further, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)
Dockside Grill, Inc. - 125 Marina Drive, St. Simons Island, Ga, Alcohol, Beer and Wine, Sunday Sales Permitted. Chairman Hardman presented this matter for consideration. It was suggested that a provisional license be issued for this applicant until the meeting of the 19th due to improper advertisement.
Motion by Commissioner Lyde that the license be approved on a provisional basis until the 19th, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)
Sterling Express - Highway 341 and 32, Brunswick, Ga, Package sales of Beer and Wine, Sunday Sales Prohibited. Chairman Hardman presented this new license for approval. Chairman Hardman stated that Mr. Jack Carter of Sterling would not have to appear at the next meeting. Mr. Gilmour suggested issuance of a provisional license in order to expedite the state license process.
Motion by Commissioner Miller that provisional license be issued until the 19th, second by Commissioner Tullos. Unanimous. (Commissioner Lynn not present)
Water and Sewer Commission Budget Increase
Chairman Hardman presented this matter for approval. Mr. Gilmour explained that the Board operating budget allowed for increases effective 1/1/95 for non-exempt employees (3%) and exempt employees (2%). The Water and Sewer Commission had not allotted for these increases in their budget. The Water and Sewer Commission approved this budget increase and requested authorization also from the Board.
Motion to approve the budget increase by Commissioner Miller, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)
Quitclaim Deed in Favor of Evelyn Young
Chairman Hardman presented this matter for approval. Ray Richard stated that Ms. Young had donated 40' to the county and the county was going to return 10' of the property back to Ms. Young.
Motion to approve by Commissioner Tullos, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)
Personnel Matters Tax Assessors Office
Mr. Gilmour suggested that this be referred to the personnel committee for further discussion.
Motion to defer to Personnel Committee by Commissioner Gunn, second by Commissioner Strickland. Unanimous.
(Commissioner Lynn not present)
Presentation by Florence Dees
Ms. Dees presented the matter of installment billing for tangible property other than motor vehicles in two installments. The due dates for billing would be September 1 and December 20. The ordinance or resolution authorizing such action would be filed with the State Revenue Commissioner within ten days following approval and will remain in effect until such time as the county governing authority repeals such resolution or ordinance. Ms. Dees stated that Macon is currently functioning under this billing system. Ms. Dees suggested that Board appoint one its members together with the County Attorney, Administrator, County Finance Director, Tax Assessors Office or Chief Appraiser, Data Processing and Tax Commissioner's office.
Chairman Hardman questioned the choice of billing dates. Mr. Moore stated that options regarding establishing billing dates would require review. Ms. Dees stated that we bill on a fiscal year verses the State's calendar year billing. Chairman Hardman said we may want to consider changing this.
Commissioner Miller questioned this billing system with respect to the city's collection of taxes.
Commissioner Lyde stated that this would help us with the shortfall.
Chairman Hardman suggested that this be placed on the next work session agenda.
Commissioner Strickland offered to help in the conversion process.
Mr. Gilmour suggested that this be referred to the work session following a trip to Bibb County (Macon) to view their currently functioning system at work.
Deferred to next work session agenda following a trip to Bibb County (Macon) Georgia.
Ms. Dees participated in a Statewide task force of approximately 20 members to study the purchase of tags in the month of each applicant's birthday verses the current system. This would be done by resolution of the appropriate county authority and tax commissioner approval. Ms. Dees recommended that this decision be made by referendum. The committee's recommendation was that the staggered system be mandated by law in those counties requiring emissions inspection. Their findings will be forwarded to the legislators who must vote on this matter prior to the Board taking action.
Mr. Hardman suggested a public hearing. Mr. Miller questioned this system as far as a move is concerned. Ms. Dees stated that we would have a month and year decal. Ms. Dees stated that the cost of a referendum would be in the area of $12,000 - $15,000.
Commissioner Miller suggested that this matter be set forth on the ballot at the next election which would be July of 1996. If passed, the State would convert the system.
Commissioner Strickland stated that he has gotten a constituent complaint from a woman whose name begins with "A", she stated her concern about having a January deadline for tag purchase.
County Attorney Gary Moore stated that we have to have authority to hold a referendum. He stated that he would check into this.
Motion by Commissioner Miller to have a referendum in July of 1996. (not voted on at this time)
Motion by Commissioner Miller amended to include checking into having a referendum in July of 1996, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)
Floating Homestead Exemption
This exemption effective 1/1/95 would allow homeowners 62 years of age or older, with an income of less than $30,000 an option of freezing the assessed value of their homes at the 1994 level. A homeowner who signed up for the exemption then loses all other exemptions.
Ms. Dees wanted each commissioner to sponsor her a townhall meeting in order to explain this exemption to the applicable homeowners. She also requested a representative from the Tax Assessor's Office. A wrong choice could result in loss. She stated it was the taxpayer's choice.
Chairman Hardman suggested one meeting on the island and one in Brunswick.
Motion by Commissioner Lyde to approve townhall meetings for the Tax Commissioner and Tax Assessor to explain this exemption, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)
Resolution Regarding Duty of County Attorney
Mr. Moore explained that often there are problems with representation of constitutional officers at the county level. Conflicts occur in some counties, Mr. Moore feels that our county does not have these problems. We provide counsel for county officials. If there is a conflict we do obtain counsel for our officers. Mr. Moore suggested that we pass the ACCG resolution as stated.
Commissioner Tullos stated that if a conflict exists the Sheriff's Department would have to obtain counsel, and questioned whose budget would pay for this.
Mr. Moore stated that the County budget would have to provide for payment of this.
Sheriff Wayne Bennett stated that Mr. Moore forwards claims to the insurance company and that they had their own private counsel when needed. The Sheriff stated that he had not read the resolution.
Motion by Commissioner Gunn to defer resolution until such time as the Sheriff and other county offices have had a chance to review, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)
Signage for St. Simons Island
Deferred to later date.
Work Session Matters
Mr. Gilmour stated that citizens had expressed concern regarding these matters. He stated that the public felt that work session matters should be referred to the next meeting and should be set forth on the regular agenda.
Commissioner Tullos stated that listing matters on the Work Session Agenda may be considered adequate notice to the public.
Commissioner Gunn stated that the intent was that the information be somewhere where people can read it. It was not available unless they called the courthouse to verify what is listed on the work session agenda; and oftentimes citizens are not aware of what is being discussed. Commissioner Gunn stated this information should be listed where people can see it.
Commissioner Strickland had questioned items that may be considered of an urgent nature. Chairman Hardman stated that these items would be handled under Commissioner items.
Commissioner Miller stated that if the Commissioners had a work session Tuesday and could not vote on it on Thursday how could it be voted on. He stated that this caused problems in the county and these problems have not existed the past two years.
Chairman Hardman said these items should be set on the agenda a week and a day prior to the meeting.
Commissioner Miller stated that it still takes 4 votes to pass a motion.
Commissioner Tullos said if the Board could not act on it as a work session item it would have to be moved to a Commissioner Item. He stated that the surprise factor involved is the problem and is what the public does not like. He set forth that the referral from the work session was some type of notice, the Commissioner Item was not.
Chairman Hardman asked that Commissioner Items be reserved for emergency and urgent items. He stated that no surprise is what the Board was trying to achieve.
Commissioner Strickland stated that maybe we could have an article in the paper regarding items that were controversial.
Commissioner Gunn stated that the Chamber of Commerce knew that the Board intended to discuss the turn lanes on Frederica Road and the public did not. It was originally discussed at a work session. Commissioner Gunn stated that she was sick could not attend the work session and her constituents did not know about the turn lane matter. She stated that the people in her district were furious. She further stated that the Board needed to reserve very controversial items to make sure they were listed on the meeting agenda.
Commissioner Tullos stated if it is foreseen that the item being discussed in work session is controversial then it should be placed on the regular agenda also.
Motion by Commissioner Gunn that issues considered non critical be placed on the Agenda, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present) Revised pursuant to County Attorney comments below
FINANCE DEPARTMENT RECOMMENDATIONS
Bid for 1995 Police Pursuit Vehicles
Chairman Hardman presented the bids for the 1995 Police Pursuit vehicles low bid being from King Colonial Ford, in the amount of $134,038.00.
Motion by Commissioner Miller to accept low bid, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)
Chief Alexander that the original quoted price had almost doubled by the time of vehicle purchase.
Request of Mr. Mike Purnell to Adjust Bid
Chairman Hardman presented Mr. Mike Purnell to the assembly regarding a part with an estimated cost of $185.00 for a spring as listed in the book. He stated that the price of the item had increased to $345.00 during the repair process. He stated that the other people bidding on this part would also have to incur the increased spring price.
Charles Lewis wanted to know if the price had decreased would we have gotten the benefit of the decrease.
Commissioner Strickland stated that we have a bid system and the bid amount is what we expect to pay.
Commissioner Lyde questioned whether he would still be the lowest bid.
Keith Flanagan stated that bid amounts are estimates and there is usually a discrepancy once the repair work commences due to complexity of the equipment.
Chairman Hardman stated that once you open up the vehicle there is additional damage. He stated that he felt Mr. Purnell was doing the right thing in this matter. He stated than an estimate is exactly that, an estimate of cost.
Commissioner Strickland asked for Keith's recommendation. Mr. Flanagan stated that everyone made the same mistake.
Commissioner Miller noted that our memo had an error and stated the price inadvertently as $384.00 instead of $345.00. He stated that we made an error.
Motion to approve by Commissioner Miller, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present)
Paving of Hofwyl Plantation
Chairman Hardman presented for approval the paving of Hofwyl Plantation. It was recommended that the Board accept the low bid by Seaboard Construction, Inc. in the amount of $53,837.40.
Motion to accept by Commissioner Strickland, second by Commissioner Tullos. Unanimous. (Commissioner Lynn not present)
Baseball and Softball Equipment
Chairman Hardman presented the purchase of baseball and softball equipment for approval.
Recommendation by Ms. Williams that we accept line item low bids.
Motion to approve by Commissioner Miller, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present)
Commissioner Miller suggested that kids that are bigger and that the Recreation Department needed to get the right size uniforms.
Bid for Landfill Dirt
Chairman Hardman presented the bid for landfill dirt for Cate Road Landfill. Ms. Rowell stated that low bid was recommended for approval. Low bid was by Underwood Construction at a rate of $2.50 per cubic yard.
Motion by Commissioner Tullos to accept low bid, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)
Food Service for Detention Center
Chairman Hardman presented this matter for approval, Sheriff Wayne Bennett recommended that we go with low bid by ABL Management, Inc. at $.99 per meal.
Motion to approve by Commissioner Miller, second by Commissioner Strickland. (Motion not voted on at this time)
Commissioner Gunn stated that the Enquirer had interviewed a woman who made people pay to stay in her jail. Sheriff Bennett stated that the jail was privately not county maintained. Chairman Hardman referred to an inmate who had complained about prison food, but had also gained 9 pounds.
Motion to approve by Commissioner Miller, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)
Mr. Gilmour suggested that the appointments to the Citizens Solid Waste Advisory Board be deferred.
Motion to defer by Commissioner Strickland, second by Commissioner Tullos. Unanimous. (Commissioner Lynn not present)
Commissioner Miller suggested that the Board determine a time for Board meetings.
Commissioner Strickland stated that he thought it would be a good idea to have one morning meeting and one night meeting.
Chief Alexander stated that it was a fluke that a jury selection was not taking place in the jury assembly room.
Chairman Hardman said we need to avoid people standing in the halls. Chairman Hardman stated that he would like a morning meeting in the old Courthouse and the night meetings in the new Courthouse.
Chief Alexander stated that meeting at the New Courthouse would place a burden on the Sheriff's Department who is responsible for securing the building.
Motion by Commissioner Lyde that we hold all 6:00 p.m. meetings and that they be held in the Old Courthouse.
(Not voted on at this time)
Commissioner Tullos stated that he felt the Board should have one morning and one night meeting.
Commissioner Strickland felt that the time and location of the meetings should be deferred to the next meeting when Commissioner Lynn was present and when the Sheriff had had time to determine his position on New Courthouse meetings.
Motion by Commissioner Lyde as amended that we hold the next meeting at the Old Courthouse at 6:00 p.m., second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)
Commissioner Gunn stated that she has received complaints from citizens regarding speeding on the causeway and flipping of unkind gestures (most of which were being administered by teenagers) around the time that kids were going to school.
Chief Alexander stated that this is the time police officers are on duty at schools. Chief Alexander stated that his officers had written over 300 tickets since the last meeting, excluding warnings.
Commissioner Miller stated that we should get a couple of additional cars. He stated that people losing licenses due to speeding seemed to get their attention.
Commissioner Strickland presented a chart showing the land owned by Glynn County. He stated that this land is not on the tax roles and should be. He asked for a committee to research this matter to determine what should be done with this land. He stated that the county needed to determine what category these lands fall in 1) lands that can be sold right away; 2) lands that are going to take awhile that will have to be discussed with the County Attorney; 3) lands that will require legislation; and 4) lands that cannot be bothered.
Commissioner Lyde stated that the Recreation Department had such a committee. Mr. Gerren stated that a committee was appointed to list each site that could be identified as county property. They determined whether the land was usable for recreation, what the neighborhood park situation was; and determined that 60% was not usable for recreation. Mr. Gerren felt the committee could be reactivated to study this and to determine if the land can be used or funds from the sale of property used for recreational purposes.
County Attorney Gary Moore agreed with this in part but stated that some of the property could not be used for recreational purposes and could not be used for other legal reasons.
Chairman Hardman appointed a committee chaired by Commissioner Strickland to head this project, Commissioner Lyde was also appointed to serve on the committee, together with County Attorney Gary Moore. Commissioner Strickland stated that the recreation committee would also participate for the good of the county.
CHIEF OF POLICE
Chief Alexander thanked the persons who helped in the search for a missing 90 year old woman from Motel 6.
County Attorney Gary Moore stated that the Motion regarding critical issues should be amended to read non critical issues in that the Board should still be able to bring up critical and emergency items when necessary. The motion was amended to read non-critical. The Board feels that controversial items should be listed on the agenda as stated above, but that they should also have the right to bring up emergency matters under Commissioner items.
County Attorney Gary Moore presented a Development Authority issue with regard to Interior Products, Inc. He stated that they were currently having a cash flow problem due to expansion (they have provided 15 additional jobs in the community) and would like a moratorium on their loan for a six (6) month period commencing with the November payment. The Development Authority had also recommended this moratorium.
Motion by Commissioner Strickland to approve moratorium
with an agreement effecting same and pending review by the County Attorney, second by Commissioner Tullos. Unanimous. (Commissioner Lynn not present)
Mr. Moore brought up the matter regarding the appeal by Smile Gas No. 097 regarding the denial for a license for package sales of beer and wine. Mr. Moore had prepared a letter which stated the grounds for denial of the license "because the proposed alcohol sales would have an adverse effect on the health and general welfare of Glynn County. Also, the granting of the license would have an adverse effect on churches in the area, as well as other existing land uses in the area.
Further, the application was denied because activities pursuant to the license would have an adverse effect on the character of the area, and the proposed sales would not be suitable for the particular use sought. Also the proposed sales would increase traffic flows and add congestion to the roads and streets.
In considering the above, the Board of Commissioners reasoned that the granting of your application would not promote desirable living conditions in the area and would de-stabilize the neighborhood property values."
Mr. Moore stated that the grounds for denial were as set forth in the transmittal.
Commissioner Strickland questioned paragraph 2 of the transmittal asking whether this was too general a statement which could later be attacked. Mr. Moore replied that this language was in accordance with our county ordinance.
Motion by Commissioner Gunn to authorize County Attorney Gary Moore to forward letter to Mr. Carter, and to hold a public hearing as requested on January 19th, second by Commissioner Lyde. Unanimous. (Commissioner Lynn was not present)
Mr. Moore referenced the county's self insurance with respect to Workmen's Comp claims. Mr. Moore stated that often these could be settled prior to hearing or at the courthouse door. He stated this often happened at a time when the Board was not meeting. Mr. Moore asked for settlement authority up to $25,000.00 in these cases. He stated that without this authority the county could often be forced to pay for unnecessary hearings.
Chairman Hardman stated the Board would most likely already be familiar with these matter and that the only caveat he could think of was that the Board would be informed that this had occurred at its next meeting. He asked for a motion to this effect.
Commissioner Strickland said this could start a trend with the Board not being informed and if this occurred it would have to be reconsidered.
Commissioner Tullos asked that the Board be advised telephonically under these circumstances. Mr. Moore stated that he would like a person designated for this purpose such as the Chairman.
Chairman Hardman stated he would not like total responsibility for these decisions.
Commissioner Tullos stated that the Board was giving a $25,000.00 sign-off to the County Attorney when it was really the Board's responsibility.
Motion by Commissioner Lyde to give Mr. Moore such authority when the Board has been preadvised of the case and when the Chairman has been advised that case is being settled, second by Commissioner Miller.
Commissioners Gunn, Hardman, Lyde, Miller and Strickland for, Commissioner Tullos against. Approved.
(Commissioner Lynn was not present)
Mr. Gilmour stated that las year the Board had authorized applying to the Georgia Environmental Facilities Authority for a loan to help with improvements to the Ridgewood Road facility. No action was taken during the year, but Mr. Gilmour requested authority on behalf of the county to reapply for these funds. Mr. Enney and Mr. Benson concurred.
Motion to authorize by Commissioner Gunn, second by Commissioner Miller. Unanimous. (Commissioner Lynn was not present)
FIRE CHIEF ITEMS
Chief Johnson stated that there had been a fatality at Fairview Trailer Park due to smoke inhalation.
PUBLIC WORKS DIRECTOR ITEMS
Mr. Flanagan reported on the construction design for MLK and stated that the plan had been redesigned to shift from "M" Street to "N" Street. Stated we will have to modify the Transportation Improvement Plan to have the funds transferred over to avoid losing the funds by the DOT. He also stated that the city will have to be consulted regarding this matter.
Mr. Flanagan stated that due to bad weather there had been road and drainage problems but they are being dealt with in the best way possible.
Chief Alexander refreshed the Board's memory regarding funds that had been allocated for expenses to Sargeant McQuaig's widow after his death. He stated that an additional amount of approximately $153.00 was still due and Chief Alexander requested approval by the Board for payment of this amount.
Motion by Commissioner Lyde to approve payment, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)
Motion by Commissioner Miller, second by Commissioner Strickland to go into executive session. Unanimous.
(Commissioner Lynn not present)
RETURN FROM EXECUTIVE SESSION
Motion by Commissioner Miller, second by Commissioner Lyde to adjourn. Unanimous.