MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MARCH 21, 2013 AT 6:00 PM

 

PRESENT:                     Mary Hunt, Chairman, District 4

Dale Provenzano, Vice Chairman, District 2

Michael Browning, Commissioner, District 1

Richard Strickland, Commissioner, District 3

Clyde Taylor, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

 

Absent:                        Allen Booker, Commissioner, District 5

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD - No requests to speak were received during the sign up period. Therefore, no public comments were received by the Board of Commissioners during the scheduled Public Comment Period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to add item 10.1 to the published agenda. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to add item 31 to the published agenda. The motion carried unanimously.

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the issuance of a 2013 alcoholic beverage license to Copper Pig BBQ, 704 Mall Blvd., Brunswick, GA, 31525. The license is to sell distilled spirits, malt beverages and wine for consumption on premises of a restaurant contingent upon final approvals by the Glynn County Fire Department and the Glynn County Health Department; Sunday sales permitted.  This is a new 2013 license.  Thomas Jones, licensee (Occupation Tax/Chief Doering) LINK

 

Thomas Jones, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Provenzano to approve the issuance of a 2013 alcoholic beverage license to Copper Pig BBQ. The motion carried unanimously.

 

2.         Consider the issuance of a 2013 alcoholic beverage license to Palmer’s Village Cafe, 223 Mallery Street, St. Simons Island, GA, 31522. The license is to sell malt beverages and wine for consumption on premises of a restaurant; Sunday sales permitted. This is a new 2013 license. Jon Palmer Fortune, licensee (Occupation Tax/Chief Doering) This item was deferred from the Board’s March 7, 2013, meeting.  LINK

 

Jon Palmer Fortune, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to approve the issuance of a 2013 alcoholic beverage license to Palmer’s Village Cafe. The motion carried unanimously.

 

 

PUBLIC HEARING – Land Use

 

3.         TA2515 Zoning Ordinance Text Amendment  - Consider an amendment to Article VI Section 619.1 of the Zoning Ordinance of Glynn County, Georgia to provide clarification that sign permits do not require site plan approval, and for other purposes. Applicant: Glynn County, David Hainley, Community Development Director. (D. Hainley) This item was deferred from the Board’s February 21, 2013, meeting.  LINK

 

                                Community Development Director David Hainley reported the proposed changes to Section 619.1 of the ordinance are to establish that neither site plan approval nor a building permit is required; however, a sign permit is required. He recommended the amendment be remanded back to the Planning Commissions and include Section 302 to clarify that signs, walls, and fences are not included in the definition of a structure and will not require a site plan or a building permit.

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to remand this item back to the Planning Commissions and include Section 302. The motion carried unanimously.

 

4.         TA2516 Zoning Ordinance Text Amendment - Consider an amendment to Article VIII, Section 804.8 of the Zoning Ordinance of Glynn County, Georgia to provide for one extension of a sign permit, and for other purposes. Applicant: Glynn County, David Hainley, Community Development Director. (D. Hainley) This item was deferred from the Board’s February 21, 2013, meeting. LINK

 

                                Mr. Hainley reported the proposed changes to the ordinance are to establish the procedure for extension of the time for which a sign permit is valid and to specify and correspond with the general language that is printed on the face of the permit paper customarily used for other construction and building projects. The Mainland Planning Commission and Islands Planning Commission recommended approval of the amendment.

                                This item was opened for public comment, yet no one addressed the Board.

 

            A motion was made by Commissioner Provenzano and seconded by Commissioner Browning to approve TA2516 as presented. The motion carried unanimously. Ordinance #O-2013-02

 

5.         TA2517 Code of Ordinances Text Amendment - Consider an amendment to Section 2-5-24 of the Glynn County Code of Ordinances to establish and provide for a fee for extension of the time period of validity for a sign building permit, and for other purposes. Applicant: Glynn County, David Hainley, Community Development Director. (D. Hainley) This item was deferred from the Board’s February 21, 2013, meeting.  LINK

 

                                Mr. Hainley reported this proposed amendment establishes the fee for the one-time extension of the sign permit just approved under agenda item 4.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Strickland to approve TA2517 as presented. The motion carried unanimously. Ordinance #O-2013-03

 

CONSENT AGENDA – General Business

 

6.         Approved the minutes of the regular meeting held March 7, 2013, subject to any necessary corrections.  (C. Overstreet)

 

7.         Approved the Georgia Department of Transportation (GDOT) Supplemental Agreement for the 2013 Stripe Replacement Agreement.  The agreement extends the length of the contract time to complete the striping to September 30, 2013. (D Hainley)  LINK

 

8.         WSV2584 – 177 Lovett Lane – Approved application WSV2584 for a water and sewer variance under Section 606.1 of the Glynn County Subdivision Regulations for a two-lot subdivision zoned FA (Forest Agricultural). The proposed expedited plat associated with the individual water and sewer systems request is XS2572. The project consists of a 36+ acre parcel and a 2-acre parcel located north of Highway 99. Individual well and septic systems are necessary due to the distance to the public systems. The closest public water is approximately 11,500 feet and the closest public sewer is approximately 24,000 feet away from the project.  Parcel ID 02-01608.  Cindee Overstreet, agent for Carol Smith, owner (D. Hainley) Resolution #R-11-13 LINK

 

9.         Authorized staff to work with Paramount Worldwide Productions, Inc. to develop a Location Agreement allowing an upcoming movie to be filmed on St. Simons Island.  LINK

 

10.       Authorized the Chairman to sign a De Minimis Park Impact Letter on the Lighthouse Keepers Dwelling Rehabilitation Georgia Department of Transportation (GDOT) - Transportation Enhancement (TE) Project #CSTEE-0010-00(587) PI 0010587 TE 120821-001. (D Hainley)  LINK

 

10.1     Adopted a resolution authorizing the submission of proposals to the Georgia State Properties Commission for the relocation of the Glynn County Department of Family and Children Services (DFCS) office using Glynn County property located in the I/J Block property. Resolution #R-15-13   LINK

 

CONSENT AGENDA – Finance Committee

 

11.       Adopted two resolutions authorizing Glynn County to invest County funds in Georgia Fund 1. (FC Vote: 3-0) (T. Miller) Resolutions #R-12-13 and #R-13-13   LINK

 

12.       Approved a request from the Caleb’s Crossing Homeowners’ Association to participate in the County's Street Lighting Program. (FC Vote: 3-0) (B. Rowell) LINK

 

13.       Authorized the addition of private schools to the Recreation & Parks Department’s fee waiver list effective March 22, 2013. (FC Vote: 3-0) (W. Davis) LINK

 

14.       Authorized submission of the 2014 grant application to the Governor’s Office of Highway Safety for $85,203.92 in funds to support the Police Department’s HEAT program. (FC Vote: 3-0) (D. Hainley) LINK

 

15.       Adopted a resolution allowing the Glynn County Juvenile Court to receive a grant in the amount of $73,095 from the Georgia Department of Human Services (DHS). This grant is through the Promoting Safe and Stable Families (PSSF) program and will support the Juvenile Court’s KidsNet Glynn program. (FC Vote: 3-0) (D. Hainley) Resolution #R-14-13  LINK

 

16.       Authorized submission of a grant application to the Criminal Justice Coordinating Council Grant (CJCC) in the amount of $8,523 for the purchase of an Intoxilyzer 9000 to be used by the Police Department.  (FC Vote: 3-0) (D. Hainley) LINK

 

17.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Tuesday, February 7, 2013 meeting with clarification that this does not approve a tax refund. (FC Vote: 3-0) (R. Glisson) LINK

 

18.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Tuesday, February 21, 2013 meeting with clarification that this does not approve a tax refund. (FC Vote: 3-0) (R. Glisson) LINK

 

19.       Approved extending the contract for the County’s banking services with BB&T for the 1st option year. (FC Vote: 3-0) (T. Miller) LINK

 

20.       Authorized exercising the 2nd year extension option for grounds maintenance services for County parks with Creative Landscapes, Inc. in the amount of $40,800 with funding provided by the operating budget of the Recreation Department. (FC Vote: 3-0) (W. Davis) LINK

 

21.       Approved the implementation of the Odyssey File and Serve Manager for the courts who wish to provide the service to attorneys and authorized the Chairman to sign the agreement with Tyler Technologies. (FC Vote: 3-0) (J. Catron) LINK

 

22.       Approved the implementation of the ePayment Manager for the courts who wish to provide online payments to the public and authorize the Chairman to sign the agreement with Tyler Technologies. (FC Vote: 3-0) (J. Catron) LINK

 

23.       Approved bidding the construction of ADA upgrades at Glynn County Fire Station 1, 4310 Community Road, with funding provided by the Fire Fund fund balance. (FC Vote: 3-0) (A. Thomas) LINK

 

24.       Approved bidding the refurbishment of the storage building at Glynn County Fire Station 6, 3320 Highway 17 South, with funding provided by the Fire Fund fund balance. (FC Vote: 3-0) (A. Thomas) LINK

 

CONSENT AGENDA – Personnel Committee

 

25.       Approve the request to add Roads and Drainage Engineering Division Manager to the Glynn County Classification and Compensation Plan and to reclassify one Equipment Operator IV position to said position title. (PC Vote: 3-0)  This item was removed from the consent agenda at the request of Commissioner Browning LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve all items on the consent agenda with the exception of item 25. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

25.       Approve the request to add Roads and Drainage Engineering Division Manager to the Glynn County Classification and Compensation Plan and to reclassify one Equipment Operator IV position to said position title. (PC Vote: 3-0)  LINK

 

A motion was made by Commissioner Browning and seconded by Commissioner Coleman to defer this item to the April 4, 2013, meeting. The motion carried unanimously.

 

APPOINTMENT

 

26.       Appoint one individual to serve on the Glynn County Animal Control Advisory Board. This unexpired term of Michelle Lane ends June 30, 2014.

            The applicants are:

Ashby Nix

Michaela Brooks

Dottie Bromley

Jill Wright

Pamela Sidella

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to appoint Ashby Nix to the Animal Control Advisory Board. The motion carried unanimously. 

 

GENERAL BUSINESS

 

27.       Consider approving change orders 9-12, 14, and 16-17 for the new Detention Center with funding in the amount of $104,642.46 to be provided by the project contingency balance and $300.00 from the architect’s contingency fund. (FC Vote: 3-0) (D. Hainley) LINK 

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to approve funding for change orders 9-17 for the new detention center. Funding in the amount of $106,876.23 will be provided by the project contingency fund balance and $300 from the architect’s contingency fund. The motion carried unanimously.

 

28.       Consider awarding a contract for the Blythe Island Regional Park Dock Reconstruction Re-bid contract to Underground Excavating, Inc. from Patterson, GA in the amount of $599,605 with funding to be provided by the Coastal Resources Sportfish Boating Access Grant in the amount of $150,000, the LCP Trust Fund in the amount of $150,000, and the Capital Projects Fund in the amount of $299,605. (W. Davis)  LINK

 

A motion was made by Commissioner Coleman and seconded by Commissioner Taylor to award the contract as presented. The motion carried unanimously.

 

29.       Consider awarding a contract for the SPLOST Drainage Projects to JH Stone Construction of Brunswick, GA, in the amount of $340,629 with funding from SPLOST 5. (FC Vote: 3-0) (B. Rowell) LINK

 

A motion was made by Commissioner Provenzano and seconded by Commissioner Coleman to award the contract as presented. The motion carried unanimously.

 

30.       Consider approving the Fiber Sharing Agreement between the Glynn County Board of Commissioners and the Glynn County Board of Education with a one-time payment to the Glynn County Board of Education in the amount of $158,700 with funding provided by the General Fund fund balance; authorizing staff to solicit bids for Coastal Academy Fiber Optic Cabling in an amount not to exceed $4,000 with funding provided by the General Fund fund balance; and, authorizing staff to solicit bids to complete the tasks required to merge the Glynn County Board of Commissioners and Glynn County Board of Education fiber optic backbones and connect the Public Safety Complex, Fourth Street Tower, North Glynn Recreation, Fire Station 3, Fire Station 5, Fire Station 6, Blythe Island Regional Park, Selden Park, and the Records Center, with funding in the amount of $138,358.41 to be provided by SPLOST 5 Network Enhancements and $158,641.59 to be provided by the General Fund fund balance. (FC Vote: 3-0) (D. West) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the item as presented. The motion carried unanimously.

 

31.       Consider authorizing the use of $384,425 in SPLOST 5 interest money to fund the construction of a new access road to the Public Works compound and authorize staff to prepare plans and solicit bids for the construction. LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the item as presented. The motion carried unanimously.

 

 

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adjourn to executive session to discuss potential litigation.  The motion carried unanimously.

 

Back in Session

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve the executive session minutes of March 7, 2013. The motion carried unanimously.

 

There being no further business, the meeting adjourned at 8:05 p.m.

 

 

                                                                                                __s/ Mary Hunt____________

Mary Hunt, Chairman

                                                                                                Board of Commissioners

                                                                                                Glynn County, Georgia

Attest:

 

  s/  Cindee Overstreet                   

Cindee S. Overstreet, Clerk