MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, FEBRUARY 21, 2013 AT 6:00 PM

 

PRESENT:                     Mary Hunt, Chairman, District 4

Dale Provenzano, Vice Chairman, District 2

Michael Browning, Commissioner, District 1

Richard Strickland, Commissioner, District 3

Allen Booker, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

                                                             

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD - No requests to speak were received during the sign up period. Therefore, no public comments were received by the Board of Commissioners during the scheduled Public Comment Period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to defer items 2-4 to the Board’s March 21, 2013, meeting. The motion carried unanimously.

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the issuance of a 2013 alcoholic beverage license to AP 1 Food Mart, 2743 Hwy 17 South, Brunswick, GA, 31523. The license is to sell malt beverages and wine, not for consumption on premises of a convenience store; Sunday sales permitted. This is an owner change of a 2013 license. Jitendra Patel, licensee (Occupation Tax/Chief Doering) LINK

 

Jitendra Patel, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve the issuance of a 2013 alcoholic beverage license to AP 1 Food Mart. The motion carried unanimously.

 

PUBLIC HEARING – Land Use

 

2.         TA2515 Zoning Ordinance Text Amendment  - Consider an amendment to Article VI Section 619.1 of the Zoning Ordinance of Glynn County, Georgia; to provide clarification that sign permits do not require site plan approval; and for other purposes. Applicant: Glynn County, David Hainley, Community Development Director. (D. Hainley) This item was deferred from the Board’s February 7, 2013, meeting and staff asked that it be deferred again to the March 21, 2013, meeting.  LINK

           

            This item was deferred to the Board’s March 21, 2013, meeting.

 

3.         TA2516 Zoning Ordinance Text Amendment - Consider an amendment to Article VIII, Section 804.8 of the Zoning Ordinance of Glynn County, Georgia; to provide for one extension of a sign permit, and for other purposes. Applicant: Glynn County, David Hainley, Community Development Director. (D. Hainley) This item was deferred from the Board’s February 7, 2013, meeting and staff asked that it be deferred again to the March 21, 2013, meeting. LINK

 

            This item was deferred to the Board’s March 21, 2013, meeting.

 

4.         TA2517 Code of Ordinances Text Amendment - Consider an amendment to Section 2-5-24 of the Glynn County Code of Ordinances; to establish and provide for a fee for extension of the time period of validity for a sign building permit; and for other purposes. Applicant: Glynn County, David Hainley, Community Development Director. (D. Hainley) This item was deferred from the Board’s February 7, 2013, meeting and staff asked that it be deferred again to the March 21, 2013, meeting.  LINK

 

            This item was deferred to the Board’s March 21, 2013, meeting.

           

CONSENT AGENDA – General Business

 

5.         Approved the minutes of the regular meeting held February 7, 2013, and the special called meeting held February 14, 2013, subject to any necessary corrections.  (C. Overstreet)

 

6.         Rescinded the approval of a lease authorizing installation of a 1’ microwave dish by Conterra Broadband on Frederica Tower. (J. Catron) LINK

 

7.         Approved allowing free use of the North Glynn Soccer Complex for a free Easter Egg Drop hosted by Remnant Church as an open community wide event. (R. Strickland)  LINK

 

CONSENT AGENDA – Finance Committee

 

8.         Adopted the Resolution to amend the FY12/13 Budget. (FC Vote: 3-0) (B. Aldinger) Resolution #R-08-13  LINK

 

9.         Authorized a budget adjustment of $18,000 to pay for medical services associated with the custodial arrests of individuals that require medical clearances prior to incarceration with funding to be provided by the County Administrator’s contingency fund.   (FC Vote: 3-0) (M. Doering) LINK

 

10.       Declared certain unusable items as surplus and approved the disposal of these items in the best interest of the County. (FC Vote: 3-0) (B. Aldinger) LINK

 

11.       Approved a request from Mr. Robert Potokar that $792.75 paid in penalties and interest on his 2011 property taxes be refunded.  (FC Vote: 3-0) (F. Dees) LINK

 

12.       Approved a request from Mr. John Eichner that $61.99 paid in penalties and interest on his 2012 property taxes be refunded.   (FC Vote: 3-0) (F. Dees) LINK

 

13.       Approved a request from Mrs. Cheryl Popiel that $25.78 paid in penalties and interest on her 2012 property taxes be refunded. (FC Vote: 3-0) (F. Dees) LINK

 

14.       Denied a request from Mr. John Walters that $5.59 paid in penalties and interest on his 2012 property taxes be refunded.  (FC Vote: 3-0) (F. Dees) LINK

 

15.       Approved application XS2527 – Whispering Pines Ph. 2 for individual water and sewer under §606.1 of the Glynn County Subdivision Regulations for an expedited subdivision due to a lack of available public water and sewer. The project is a four-lot subdivision (XS2510) consisting of a total of 4.758 acres located north of Emanuel Church Road and west of Ratcliff Road off Timber Landing Road. The nearest public water is > 2,800 feet away and the nearest public sewer is > 10,000 feet away. Parcel ID 03-18465.  Gary Johns, Johns Land Company, Inc., owner.   (FC Vote: 3-0) (D. Hainley)  Resolution #R-09-13   LINK

 

16.       Accepted the $20,000 Georgia Emergency Management Agency (GEMA) Automatic Vehicle Location (AVL) Grant and approved the contract with the one-time installation cost of $2,100 to be provided by the Fire Department operating budget. (FC Vote: 3-0) (D. Hainley)  LINK

 

17.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Tuesday, January 15, 2013 meeting with clarification that this does not approve a tax refund. (FC Vote:  3-0) (R. Glisson) LINK

 

18.       Approved the continuation/extension of the Maintenance Services Agreement with Quality Recording Solutions, LLC for the recording equipment at the 911 Center. (FC Vote: 3-0) (D. O’Neal) LINK

 

19.       Approved the renewal of the Concession License Agreement with Cap Fendig d/b/a Cap’s Place at the Neptune Park Concession Facility in the total amount of $7,500 to be received in 3 installments of $2,500, subject to him providing all the check-list items prior to operating this concession facility. (FC Vote: 3-0) (W. Davis) LINK

 

20.       Awarded the bid for the collection of commercial solid waste at County buildings and parks to Republic Services of Georgia d/b/a Southland Waste Systems at a projected annual cost of $76,704.40, effective January 1, 2013. (FC Vote: 3-0) (B. Rowell)  LINK

 

21.       Approved the issuance of a Purchase Order to Nextran Truck Center for one Ford 4x2 XL three quarter ton extended cab pick-up with work body at a cost of $24,500 with funding to be provided by the Capital Projects Fund. (FC Vote: 3-0) (B. Rowell) LINK

 

22.       Awarded the contract for the Drainage Basin Study-Hwy-17 project to Thomas and Hutton Engineering of Savannah, Georgia in the amount of $35,200 with funds to be provided by SPLOST 4 Storm Drain Improvements & Upgrades. (FC Vote: 3-0) (P. Andrews) LINK

 

23.       Awarded the contract for the NPDES Phase II Permit Update project to Integrated Science & Engineering of Savannah, Georgia in the amount of $5,563 with funds to be provided by the Community Development, Engineering Support Division’s budget. (FC Vote: 3-0) (P. Andrews) LINK

 

24.       Awarded the bid to Azar’s Uniforms for the individual prices with funding to be provided by the Fire Department operating budget. (FC Vote: 3-0) (A. Thomas) LINK

 

25.       Exercised the first year extension from Security Collection Agency for debt collection services. (FC Vote: 3-0) (A. Thomas)  LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to approve all items on the consent agenda. The motion carried unanimously.

 

GENERAL BUSINESS

 

26.       Conduct a hearing to consider revoking or suspending the 2013 Alcoholic Beverage License of the R-Bar and Grill, 5719 Altama Ave, Brunswick, Georgia. Prafullaben Patel, licensee. (M. Doering) LINK

 

Police Chief Matt Doering reported the R Bar & Grill is required by ordinance to operate as a restaurant because it is within 200 yards of a residential neighborhood. Its license was suspended in December 2010 because it was not operating as a restaurant.

In December 2012 and January 2013 the Police Department conducted an investigation and found the R Bar & Grill was not operating as a restaurant. He provided photographs depicting the establishment as a bar with a DJ booth, a disco ball, and dance floor filled with people. He also provided photographs of the kitchen refrigerator, which had very little food, and a copy of the limited menu. There was no discernable restaurant seating.  He reported underage drinking and nude dancers were found during the investigation and said food sales receipts were not provided when requested.

Ms. Patel was represented by Attorney Alan Tucker who provided Health Department food service inspection reports stating food was present in the restaurant at the time of inspection. He said the food was not stored in large quantities because it was readily available in nearby grocery stores. He also provided a video of patrons dining in the restaurant and court documents showing the court had dismissed the underage drinking and charges of nude dancing.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to revoke the 2013 alcoholic beverage license of the R-Bar and Grill. The motion carried unanimously.

 

27.       Consider awarding the Information Technology Department Opportunities & Risk Assessment Services contract to Berry Dunn McNeil & Parker, LLC in the amount of $97,444 with funding to be provided by General Fund fund balance.   (FC Vote: 3-0) (J. Catron)  LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Provenzano to award the contract to Berry Dunn McNeil & Parker. The motion carried unanimously.

 

28.       Consider awarding a contract to Kings Colonial Ford of Brunswick, GA for seven Ford 4x2 XL half ton extended cab short bed pick-ups at a unit cost of $18,788 and total cost of $131,516; four 4x2 XL half ton extended cab full size bed pick-ups at a unit cost of $19,051 and total cost of $76,204; and, one 4x4 XL three-quarter ton extended cab full size bed pick-ups at a unit cost of $24,140 at a total cost of $231,860 with funding to be provided by the Capital Projects Fund. (FC Vote: 3-0) (B. Rowell) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to award the contract to Kings Colonial Ford of Brunswick, GA. The motion carried unanimously.

 

29.       Consider the issuance of a Purchase Order  to Duval Ford for six Ford 4x4 XL half ton extended cab pick-ups with full-size beds at a per unit price of $22,320 and total cost of $133,920 with funding to be provided by the Capital Projects Fund. (FC Vote: 3-0) (B. Rowell)  LINK

           

A motion was made by Commissioner Taylor and seconded by Commissioner Strickland to issue the PO to Duval Ford. The motion carried unanimously.

 

30.       Consider rescinding the award to Diversified Traffic Services, Inc. for the Stripe Replacement Project on various County roads.   (FC Vote: 3-0) (B. Rowell) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Provenzano to rescind the award of the stripe replacement project bid. The motion carried unanimously.

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Coleman and seconded by Commissioner Strickland to adjourn to executive session to discuss potential litigation.  The motion carried unanimously.

 

Back in Session

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to adjourn executive session and enter regular session. The motion carried unanimously.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Provenzano to approve the executive session minutes of February 7, 2013. The motion carried unanimously.

 

A motion was made by Commissioner Coleman and seconded by Commissioner Browning to authorize the County Attorney to proceed as instructed during Executive Session. The motion carried unanimously.

 

There being no further business, the meeting adjourned at 9:07 p.m.

 

 

                                                                                    ____________________________

Mary Hunt, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk