MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, SEPTEMBER 20, 2012 AT 6:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Clyde Taylor, Vice Chairman, At Large Post 1

                                    Amy Callaway, Commissioner, District 1

Tom Sublett, Commissioner, District 2

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

                                    Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD - No requests were received during the sign up period. Therefore, no public comments were heard by the Board of Commissioners during the scheduled Public Comment Period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

CONSENT AGENDA – General Business

 

1.         Approved the minutes of the regular meeting held September 6, 2012, subject to any necessary corrections.  (C. Overstreet)

 

2.         Approved a request from the estate of Mr. Derry Talton to cancel the Security Deed held by Glynn County as a part of the CHIP Grant Program. (D. Hainley) LINK

 

3.         Approved the appointment of Gary Nevill and Johnathan Roberts to serve on the County’s Community Development Advisory Board (CDAB). (C. Overstreet)

 

CONSENT AGENDA – Finance Committee

 

4.         Authorized the Recreation Department to advertise a public hearing to establish a new late fee charge to citizens picking up a community building key after business hours.   (FC Vote:  3-0) LINK

 

5.         Approved the revised Light Vehicle Matrix.   (FC Vote:  3-0)  LINK 

 

6.         Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Tuesday, August 14, 2012, meeting with clarification that this does not approve a tax refund.   (FC Vote:  3-0)  LINK

 

7.         Approved renewing the Concession License Agreement with Holy Smoke Cuisine at the Coast Guard Concession Facility for the 2013 season for a payment amount of $6,000 and authorize them to use Coast Guard Concession Facility during the week prior to the GA/FL Football game for an additional payment amount of $250.   (FC Vote:  3-0)  LINK

 

8.         Approve the program agreement, subject to the County Attorney’s review and approval, with Marty Lyons Foundation to host the Haunted Forest Event at Blythe Island Regional Park.  (FC Vote:  3-0) This item was removed from the consent agenda by Commissioner Strickland   LINK

 

9.         Approved the contract with the Department of Corrections for two work details from Ware State Prison and Long State Prison at a cost of $39,500 per year per detail with funding from the Public Works FY 13 operating budget.   (FC Vote: 3-0) LINK

 

10.       Approve the contract with the Department of Corrections for a work detail from Ware State Prison at a total projected cost of $54,333 for the remainder of FY 13 with funding from the General Fund fund balance.   (FC Vote:  2-1) This item was removed from the consent agenda by Commissioner Hunt  LINK

 

11.       Approved exercising the first option year with Southern Helicopter Leasing for mosquito aerial spraying with funding from the FY 13 Public Works Department operating budget. (FC Vote:  3-0)  LINK

 

12.       Approved the revision of the approved road resurfacing list to include the Base Bid and Alternate 1 to insure sufficient funding is available for the project.   (FC Vote: 3-0)  LINK

 

13.       Approve awarding the bid for the North Glynn Recreation Basketball Court to the lowest responsive and responsible bidder, TRH Construction, from Brunswick, GA in an amount not to exceed $42,636 with funding to be provided by SPLOST 4 North Glynn Park interest funds.   (FC Vote:  2-1) This item was removed from the consent agenda by Commissioner Hunt  LINK

 

14.       Authorized staff to issue a Purchase Order to Tyler Technologies for the Odyssey Batch Scanning and Auto Attachment Software at a cost of $71,724 with funding to be provided by the Capital Projects Fund Budget and authorize the Chairman to sign the Software License and Professional Services Agreement and Amendment to the Existing Software Maintenance Agreement subject to approval of the County Attorney.   (FC Vote:  3-0)  LINK

 

15.       Authorized staff to issue a Purchase Order to MSGovern to perform training and configuration modifications at a cost of $31,020 and for MSGovern travel expenses in an amount not to exceed $7,100 with funding to be provided by the General Fund fund balance.   (FC Vote:  3-0)  LINK

 

16.       Approved accepting the Georgia Emergency Management Agency (GEMA) $10,000 grant for use by the Glynn County Police Department to acquire or sustain equipment used by the department’s Chemical Biological Radiological Nuclear Explosive (CBRNE) Team. Grant Nos. FIPS #127-00000-04 GAN # 2001-SS-00081-S01  (FC Vote:  3-0) LINK

 

17.       Approved the Metropolitan Transportation Planning Services Contract between the Georgia Department of Transportation (GDOT) and Glynn County for funding in the combined amount of $79,750, of which $15,950 is the County’s share and adopt a resolution authorizing the Chairman to execute the contract for FY2013.  Project Number: PL000-0010-00-803 PI Number 0010803. (FC Vote:  3-0) Resolution #R-48-12 LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Sublett to approve the consent agenda with the exception of items 8, 10, and 13, which were removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

8.         Approve the program agreement, subject to the County Attorney’s review and approval, with Marty Lyons Foundation to host the Haunted Forest Event at Blythe Island Regional Park.  (FC Vote:  3-0)  LINK

 

                                Assistant County Attorney Will Worley advised the Board that the Marty Lyons Foundation would not agree to the County’s Hold Harmless Agreement.

 

            A motion was made Commissioner Sublett and seconded by Commissioner Hunt to deny the agreement. The motion carried unanimously.

 

10.       Approve the contract with the Department of Corrections for a work detail from Ware State Prison at a total projected cost of $54,333 for the remainder of FY 13 with funding from the General Fund fund balance.   (FC Vote:  2-1)  LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Callaway to approve the contract with the Department of Corrections for a work detail from Ware State Prison at a total projected cost of $54,333 for the remainder of FY13 with funding from the General Fund fund balance. The motion 5-2 with Commissioner Hunt and Commissioner Coleman opposed.

 

13.       Approve awarding the bid for the North Glynn Recreation Basketball Court to the lowest responsive and responsible bidder, TRH Construction, from Brunswick, GA in an amount not to exceed $42,636 with funding to be provided by SPLOST 4 North Glynn Park interest funds.   (FC Vote:  2-1)  LINK

 

A motion was made by Commissioner Sublett and seconded by Commissioner Clark to award the bid for the North Glynn Recreation Basketball Court to TRH Construction in an amount not to exceed $42,636 with funding to be provided by SPLOST 4, North Glynn interest funds. The motion carried 5-2 with Commissioner Hunt and Commissioner Coleman opposed.

 

GENERAL BUSINESS

 

18.       Consider approving a request for support from the Georgia Department of Transportation (GDOT) for consideration of a roundabout at the intersection of SR 25 and SR 99.  This request was previously made when the Spur 25 extension design was underway in 2010 and has been reissued associated now with the conceptual design for SR 99 widening from the present two lanes to a divided four lane section.   (D Hainley)  LINK

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to not request support from the Georgia Department of Transportation for a roundabout at the intersection of Spur 25 and Hwy 99. The motion carried unanimously.

 

19.       Consider the adoption of a resolution supporting the protection of our military bases and training facilities, including the Federal Law Enforcement Training Center (FLETC), and strongly opposing the sequestration process. (R. Strickland) LINK

 

RESOLUTION SUPPORTING THE PROTECTION OF OUR MILITARY BASES AND STRONGLY OPPOSING THE MILITARY SEQUESTRATION PROCESS

WHEREAS, failure of Congress to reach an agreement on mandated budget reduction has resulted in a “sequestration” process to commence January 1, 2013, which will drastically decrease the budget of the Department of Defense; and,

WHEREAS, our Coastal region is home to 1) Kings Bay Naval Submarine Base; 2) Fort Stewart; 3) Hunter Army Airfield; 4) Townsend Bombing Range; and 5) the Federal Law Enforcement Training Center (FLETC); and,

WHEREAS, allowing sequestration to occur will greatly reduce our military’s ability to defend our nation, its citizens and interest; and,

WHEREAS, these military installations and training facilities inject more than $5.4 billion annually into the coastal region, and employs more than 25,000 military and civilian personnel and contractors, for which sequestration cuts would also prove catastrophic to many businesses in the coastal region. 

NOW, THEREFORE, BE IT RESOLVED by the Glynn County Board of Commissioners, acting in its capacity as the governing authority of Glynn County, that it strongly supports the protection of our military bases and training facilities, such as the Federal Law Enforcement Training Facility, and strongly opposes the sequestration process.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Coleman to adopt the resolution supporting the protection of our military bases and training facilities and strongly opposing the sequestration process. The motion carried unanimously.  Resolution #R-47-12

 

20.       Consider amending the Fiscal Year 2012 Budget with increases as follows:

Health Insurance                                 $177,126

Workers Compensation                      $307,350

Property & Liability Insurance                        $  69,930

General Fund budgets

Police Department                  $  37,800

Sheriff’s Office                                    $146,218

Sea Island Police Fund

Police Department                  $    6,192

Solid Waste Collection Fund

Community Development       $    2,690

These increases are due to increases in the Health Insurance, Workers Compensation and Property & Liability Insurance expenses as of June 30, 2012. Funding is to be provided by the applicable fund balances.   (FC Vote:  3-0) LINK

 

A motion was made by Commissioner Sublett and seconded by Commissioner Hunt to amend the FY12 budget as presented. The motion carried unanimously.

 

21.       Consider awarding the contract for A&E Services – Public Works Compound Assessment and Fleet Maintenance Shop Replacement to Ussery-Rule Architects in an amount not to exceed $112,000, with funding to be provided by SPLOST 5.   (FC Vote:  3-0) LINK

 

A motion was made by Commissioner Hunt and seconded by Commissioner Taylor to award the contract for A&E Services for the Public Works Compound and Fleet Maintenance shop to Ussery-Rule Architects in an amount not to exceed $112,000 with funding provided by SPLOST 5. The motion carried unanimously.

 

22.       Consider awarding the bid for the Air & Water Infiltration Upgrade for Public Safety Building to the lowest responsive and responsible bidder, BBG Contracting Group, at a cost of $478,100 with funding to be provided by General Fund fund balance.   (FC Vote:  3-0)  LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to award the bid for the air and water infiltration upgrade as well as the replacement of the roof at the Public Safety Building to BBG Contracting Group at a cost of $478,100 with funding to be provided by the General Fund fund balance. The motion carried unanimously.

 

23.       Consider authorizing staff to move forward with the Go Fish Grant Program including entering into a lease with the GA Fish and Wildlife.   (FC Vote:  2-1)  LINK

 

A motion was made by Commissioner Callaway and seconded by Commissioner Sublett to abandon the Go Fish Georgia grant program proposed for the Altamaha Regional Park and refuse the lease for a portion of the Georgia Department of Natural Resources (DNR) Wildlife Resources Division. The motion carried 5-2 with Commissioner Hunt and Commissioner Coleman opposed.

 

24.       Consider approving the contract with the Georgia Department of Behavioral Health and Developmental Disabilities (BHDD) for funds to support the Drug Court in the amount of $199,631. Contract #441-93-1335AAM.  (FC Vote:  3-0) LINK

 

A motion was made by Commissioner Hunt and seconded by Commissioner Taylor to approve a contract with the Department of Behavioral Health and Developmental Disabilities for funds to support the Drug Court in the amount of $199,631, subject to County Attorney review of the final contract documents.  The motion carried unanimously.

 

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Sublett and seconded by Commissioner Hunt to adjourn to executive session to discuss potential litigation.  The motion carried unanimously.

 

Back in Session

 

A motion was made by Commissioner Hunt and seconded by Commissioner Sublett to adjourn executive session and enter into regular session. The motion carried unanimously.

 

A motion was made by Commissioner Sublett and seconded by Commissioner Coleman to approve the minutes of the August 2, 2012, executive session. The motion carried unanimously.

 

A motion was made by Commissioner Sublett and seconded by Commissioner Clark to follow the County Attorney’s recommendations regarding potential litigation. The motion carried unanimously.

 

There being no further business, the meeting was adjourned at 7:04 p.m.

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

_____________________________

Cindee S. Overstreet, Clerk