MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, AUGUST 16, 2012 AT 6:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Clyde Taylor, Vice Chairman, At Large Post 1

Amy Callaway, Commissioner, District 1

Tom Sublett, Commissioner, District 2

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

                                    Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD No requests were received during the sign up period. Therefore, no public comments were heard by the Board of Commissioners during the scheduled Public Comment Period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Taylor and seconded by Commissioner Sublett to add item 11.1 to the published consent agenda to approve the $74,900 federal grant from the Governor’s Office for Children and Families, and authorize the use of $8,800 from the Juvenile Court budget as the local match. The motion carried unanimously.

 

A motion was made by Commissioner Callaway and seconded by Commissioner Clark to add item 11.2 to the published consent agenda to adopt the resolution of support for the Jekyll Island Authority’s application to the Georgia Department of Natural Resources to allow for marsh and wetland crossings for the extension of the bike path along Riverview Drive on Jekyll Island.  The motion carried unanimously.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Sublett to add item 30 to the published agenda to consider assenting to the employment agreement between the Glynn County Board of Tax Assessors and Ron Glisson for the position of Chief Appraiser. The motion carried unanimously.

 

 

1.            Recognized Glynn County All Star 12U Boys Baseball team for winning the Georgia Recreation and Parks Association (GRPA) State Championship.

 

2.         Proclaimed the week of September 3 through September 9, 2012, as “Glynn County Firefighter Appreciation Week” recognizing the Glynn County Fire Department for its efforts and dedication to the Muscular Dystrophy Association.

 

PUBLIC HEARING – Land Use

 

3.         ZM2422(M)  Zoning Map Correction #1– Consider a request to make corrections to the Glynn County Zoning Map, as provided in Article XI, Section 1110. The corrections involve rezoning case GC-51-85 which was incorrectly depicted on the Zoning Map. The case involves two parcels which are located at 1120 and 1128 Chapel Crossing Road. The Zoning Map incorrectly shows 1120 zoned as GR (General Residential) and 1128 zoned as HC (Highway Commercial) instead of both being zoned LC (Local Commercial). Parcel IDs: 03-01534 and 03-01533. Glynn County Board of Commissioners, applicant. (D. Hainley) LINK

 

Community Development Director David Hainley said these amendments would not change the zoning; it only corrected the zoning map.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Sublett to approve ZM2422 to correct the Glynn County Zoning Map. The motion carried unanimously.  Resolution #R-38-12

 

4.         ZM2423(M)  Zoning Map Correction #2  – Consider a request to make corrections to the Glynn County Zoning Map, as provided in Article XI, Section 1110. The corrections involve rezoning case ZM-2006-029 which was incorrectly depicted on the Zoning Map. The case involves multiple parcels which are generally located to the north of the intersection of Buck Swamp Road between Live Oak Lane and Highway 17. The property is included in portions of Willow Creek, Big Branch Farm, Live Oak Acres and Laurel Grove Plantation subdivisions. The Zoning Map incorrectly shows this area zoned as PD (Planned Development) (residential) instead of being zoned FA (Forest Agricultural). Multiple Parcel IDs on file. Glynn County Board of Commissioners, applicant. (D. Hainley)

            LINK

 

Community Development Director David Hainley said, as with agenda item 3, these amendments would not change the zoning; it only corrected the zoning map, the same item 3 above.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Callaway and seconded by Commissioner Clark to approve ZM2423 to correct the Glynn County Zoning Map. The motion carried unanimously.  Resolution #R-39-12

 

5.         TA2363 – Consider an amendment to the Glynn County Zoning Ordinance Article VIII sections 805.1 (o), 808.1 (e), 809 (d) 1 (i), 810.2, 811.2, 811.7 and 812 to provide for clarification of prohibited signs, additional standards for banners and outdoor advertising signs, allowable signs in NC (Neighborhood Commercial) districts and VMU (Village Mixed Use) districts, modification of compliance time for violations, and for other purposes. (D. Hainley) LINK

 

Mr. Hainley reported this zoning ordinance amendment is largely for the purpose of clarifying the County’s sign regulations. Modifications are also proposed for the amount of time required for compliance.

The proposed amendment was reviewed by the Mainland Planning Commission and the Islands Planning Commission and both recommended approval.

               

A motion was made by Commissioner Sublett and seconded by Commissioner Hunt to approve TA2363 to clarify the prohibited signs, provide additional standards for banners and outdoor signs, state what signs are allowed in certain districts, modify the time allowed to come into compliance, and for other purposes. The motion carried unanimously.  Ordinance #O-2012-05

 

CONSENT AGENDA – General Business

 

6.         Approved the minutes of the special called meetings held July 17, 2012 and July 30, 2012, and the minutes of the regular meeting held August 2, 2012, subject to any necessary corrections.  (C. Overstreet)

 

7.         FP2419 – Approved a final plat for an 8.6 acre property located on Alford Lane, off Pikes Bluff Road on St. Simons Island. The property is zoned PD (Planned Development). The final plat consists of a ten-lot subdivision with two cul-de-sacs, three common areas, and utility and drainage easements. Public water and sewer utilities are to be used. All roads in Frederica Township are private, but are built to Glynn County standards. Due to private roads, access easements are required. As-built drawings are required for roads, water and sewer facilities, which facilities may be bonded. Parcel ID: 04-13666. Bobby Shupe of Shupe Surveying Co., agent for Frederica Development Group, LLC, owner. (D. Hainley) LINK

 

8.         Rescinded the approval of the Stop Loss Confidentiality Agreement signed by the Chairman of the Board of Commissioners on March 1, 2012 and approved the revised Stop Loss Confidentiality Agreement.  The Stop Loss Confidentiality Agreement is a three-way agreement between and among Excess RE, agent for Gerber Life Insurance Company (County’s stop loss carrier), Connecticut General Life Insurance Company (Cigna), the County’s third party administrator for health insurance, and the Glynn County Board of Commissioners.  Cigna requires the execution of this three-way agreement in order to release confidential information to Excess RE on Glynn County’s behalf as assurance of protection against claims of liability arising out of Cigna's release of said confidential information.  This agreement was not fully executed due to changes requested by Excess Re.  The changes were agreed to by Cigna and Glynn County.   (O. Reed) LINK

 

9.         Approved a sponsorship agreement between Coca-Cola Bottling Company United-East LLC and Glynn County to allow the installation of four (4) electronic scoreboards at North Glynn Recreation Complex. (W. Davis) LINK

 

10.       Approved a deed of easement from Glynn County to Corey Bessent granting him the right to maintain his water lines that run through Glynn County’s four inch PVC conduit under Drury Road. (A. Mumford) LINK

 

11.       Approved the service agreement with Stryker for the provision of preventative maintenance, inspections, and support and repairs at a cost of $9,991 with funding provided by the Fire Department Operating Budget. This agreement is for the ambulance stretchers and stair chairs used by the Fire Department for emergency response and expires July 31, 2013. (A. Thomas) LINK

 

11.1.    Approved a federal grant of $74,900 from the Governor’s Office for Children and Families (GOCF), and authorized the use of $8,800 from the Juvenile Court budget as the local match. Grant Award # JB-080910CM-004  LINK

 

11.2     Adopted a resolution supporting the Jekyll Island Authority’s Coastal Marshlands Protection Act application to the Georgia Department of Natural Resources to allow for marsh and wetland crossings for the bike path approximately 15,900 linear feet in length generally located west of and adjacent to Riverview Drive and north of and adjacent to Captain Wylly Road, north of the historic district along Riverview Drive and Captain Wylly Road and south of the historic district along Riverview Drive to the Jekyll Island Causeway including five (5) elevated boardwalks/bridges over state waters and coastal marshlands and one (1) elevated boardwalk/bridge over non-tidal freshwater wetland. Resolution #R-40-12   LINK

 

CONSENT AGENDA – Finance Committee

 

12.       Adopted the Resolution to amend the FY11/12 Budget.  (FC Vote: 3-0) Resolution #R-41-12  LINK

 

13.       Approved amending the FY13 budget to include the prior year budgeted items that were not expended or encumbered in FY12.  (FC Vote: 3-0)  LINK

 

14.       Approved accepting the boat and trailer donated by Mr. Larry Credle which will be placed in the EMA’s Search and Rescue Fleet and used by the EMA Volunteer Search and Rescue Squad.  (FC Vote: 3-0) LINK

 

15.       Authorized the Police Department to retain the seized and condemned 2002 Chevrolet van and add it to its fleet.  (FC Vote: 3-0) LINK

 

16.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Tuesday, July 19, 2012 meeting with clarification that this does not approve a tax refund.  (FC Vote: 3-0)  LINK

 

17.       WSV2427 Pauline Jones Estate - Approved application WSV2427 for a sewer variance under §606.1 of the Glynn County Subdivision Regulations for a two-lot subdivision, zoned HC, LC, and M-20. The proposed expedited plat associated with the variance request is XS2425. The property consists of 3.851 acres located in the vicinity of Georgia Highway 303 and Fancy Bluff Road and known as 7440 Blythe Island Highway. The smallest lot consists of 1.061 acre. Individual well and septic systems are currently in use though a new water line is in the adjacent road right of way. The closest public sewer is over 900 feet away. Parcel ID: 02-00759. Paul Sanford, agent for Pauline Jones Estate, owner. (FC Vote: 3-0) Resolution #R-42-12  LINK

 

18.       Approved the 2012 Performance Partnership Agreement with the Office of Homeland Security/Georgia Emergency Management Agency (GEMA), subject to the County Attorney’s approval as to the form.  (FC Vote: 3-0)  LINK

 

19.       Approved the Third Amendment to the Operational and Funding Agreement between Glynn County and the Brunswick and Glynn County Development Authority.  (FC Vote: 3-0) LINK

 

20.       Approved the issuance of a Purchase Order for Architectural and Engineering Services for Selden Park Pool Repairs to the lowest quote, Markey and Associates, Inc. at a cost of $16,100 with funding to be provided by the Capital Projects Fund.  (FC Vote: 3-0)  LINK

 

21.       Approved the purchase of four Cardiac Monitors to Physio Control with funding to be provided by the 2011 Assistance to Firefighters Grant in the amount of $95,652.64 with 20% matching funds of $23,913.16 to be provided by the FY12 EMS capital budget designated as Machinery & Equipment for Cardiac Monitor replacement.  (FC Vote: 3-0)  LINK

 

22.       Per section 2-2-13(c) 2 of the Purchasing Ordinance, approved an agreement with Claim Audit and Recovery Services, LLC (CARS) to conduct a true “100%-of-claims audit” of medical claims processed and paid by Glynn County’s third party administrator, Cigna Health Care, during the 24 month period including January 1, 2010 through December 31, 2011 at a fee of 35% of the overpayments recovered as a result of their audit.  (FC Vote: 3-0)  LINK

 

23.       Per section 2-2-13(c) 2 of the Purchasing Ordinance, awarded a contract for the not to exceed amount of $35,860 to Integrated Documentation Services LLC, dba Multivista, of Atlanta, Ga to provide for photographic documentation of the construction of the new detention center from preconstruction conditions through punch list completion with final contract language approval from County Attorney.  (FC Vote: 3-0)  LINK

 

24.       Authorized staff to issue an RFP soliciting firms to conduct an assessment of the Information Technology Department to meet the objectives of the project scope in an amount not to exceed $100,000 with funding to be provided by General Fund fund balance.  (FC Vote: 3-0)  LINK

 

25.       Approved exercising the third and final option year with Express Lube Car Wash for vehicle wash services at a cost of $10.26/basic wash and $10.98/special wash per vehicle per month with funding from the user departments’ operating budget.  (FC Vote: 3-0) LINK

 

A motion was made by Commissioner Sublett and seconded by Commissioner Clark to approve all items on the consent agenda. The motion carried unanimously.

 

GENERAL BUSINESS

 

26.       Consider participating in the agreement between Wayne Hutcheson, the Altamaha Riverkeeper, Glynn Environmental Coalition, and the Satilla Riverkeeper concerning a drainage canal commonly referred to as the “Hutcheson Ditch.” (W. Worley) This item was deferred from the Board’s August 2, 2012, meeting.  LINK

 

The Chairman announced Mr. Hutcheson had withdrawn his request that Glynn County participate in the settlement agreement in any capacity. Since Glynn County would not be involved in any settlement agreement, item 26 was removed from the agenda and was not considered by the Board.

 

27.       Consider approving a contract for debris removal and disposal services should such services be needed at the pricing submitted by the successful bidder. (B. Rowell) LINK

 

A motion was made by Commissioner Callaway and seconded by Commissioner Hunt to approve a contract with Ceres Environmental for debris management and disaster related services at the unit prices provided on the fee proposal. The motion carried unanimously.

 

28.       Consider approving a policy that would allow any employee with County health insurance who is 55 but less than 65 years old with 25 or more years of service to continue the county health insurance coverage at the same rate as active employees until the retiree is age 65 and eligible for Medicare coverage.  (FC Vote: 3-0) LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to approve a policy that would allow any employee with County health insurance who is 55 but less than 65 years old with 25 or more years of service to continue the county health insurance coverage at the same rate as active employees until the retiree is age 65 and eligible for Medicare coverage.  The motion carried unanimously.

 

29.       Consider approval of a Letter of Agreement between the City of Brunswick, Glynn County, and the Board of Regents of the University System of Georgia, by and on behalf of the University of Georgia, for LOST mediation services to be provided by the University of Georgia's Carl Vinson Institute of Government and the Fanning Institute. LINK

 

A motion was made by Commissioner Hunt and seconded by Commissioner Callaway to approve a Letter of Agreement between the City of Brunswick, Glynn County, and the Board of Regents of the University System of Georgia, by and on behalf of the UGA for Local Option Sales Tax (LOST) mediation services to be provided by the UGA Carl Vinson Institute of Government and the Fanning Institute. The motion carried unanimously. 

 

30.       Consider assenting to the employment agreement between the Glynn County Board of Tax Assessors and Ron Glisson for the position of Chief Appraiser.  LINK

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to assent to the employment agreement between the Glynn County Board of Tax Assessors and Ronald Glisson for the position of Chief Appraiser. The motion carried unanimously.

 

 

EXECUTIVE SESSION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 6:44 p.m.

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk