MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, JULY 19, 2012 AT 6:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Clyde Taylor, Vice Chairman, At Large Post 1

                                    Amy Callaway, Commissioner, District 1

Tom Sublett, Commissioner, District 2

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

                                    Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD- No requests to speak were received during the sign up period. Therefore, no public comments were received by the Board of Commissioners during the scheduled Public Comment Period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

Chairman Strickland announced item 13 had been removed from the agenda prior to the meeting.  Item 16 was an application, not a contract. Item 24 would be removed from the consent agenda for discussion.

 

A motion was made by Commissioner Sublett and seconded by Commissioner Hunt to add item 33 to the published agenda. The motion carried unanimously.

 

PUBLIC HEARING – Alcoholic Beverage License

 

1.         Consider the issuance of a 2012 alcoholic beverage license to Nacho’s, 3600 Frederica Road, Suite 16, St. Simons Island, GA.  The license is to sell distilled spirits, malt beverages and wine, for consumption on premises of a restaurant.  Sunday sales permitted.  This is a 2012 license to replace the 90 day temporary license issued April 19, 2012. Thomas Finn, licensee, (Occupation Tax/Chief Doering)  LINK

 

Thomas Finn, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Sublett to approve the issuance of a 2012 alcoholic beverage license for Nacho’s. The motion carried unanimously.

 

PUBLIC HEARING – Abandonment

 

2.         Consider the application for abandonment of a portion of the 50-foot right-of-way of Howell Street and the 10-foot alleys between Holly Everett Street and Ash Everett Avenue in the Everett City Subdivision. Leonard John Eaton, applicant. (D. Hainley)  LINK

 

SOURCE OF TITLE: Recorded plat of Everett City subdivision, dated 3/1/1929 recorded in Plat Drawer 7, Page 250 in the office of the Clerk of Superior Court, Glynn County, Georgia.

PRESENT USE OF RIGHT-OF-WAY: These portions of the right-of-way and alley ways are currently un-opened. However, parts of the area are used for overhead utilities.

PAST HISTORY: To the best of staff’s determination, this portion of the right-of-way has not been opened as streets to the public.

POTENTIAL USE IN THE FUTURE: This portion of the right-of-way could be used for access to adjacent property. It could also be used to access and contain utilities.

BENEFIT TO PUBLIC IN CONTINUING USAGE: The public will continue to benefit from the ability to use this right-of-way for access and/or utilities.

BENEFIT TO PUBLIC IN ABANDONMENT: Abandonment would return the property to the tax digest.

 

Abandonment of the area would result in one lot not owned by the applicant having access via one half of the current Howell Street right-of-way. The Community Development Department has stated a 25-ft right-of-way would be sufficient to provide legal access to this lot; therefore this abandonment would not result in this lot being without legal access. Also, abandonment of the area would result in 18 lots, owned by the applicant, not having access to County right-of-way.

The applicant prepared and submitted a re-subdivision plat for the area. The result of the re-subdivision would combine 28 lots and abandoned right-of-way into two lots each having access to County right-of-way. Finally, a portion of the area requested for abandonment currently has overhead power on it. Okefenokee Rural Electric Membership Corporation (OREMC) has requested that the County retain an easement for its utility.

This item was opened for public comment, and Beverly Mungin asked if the abandonment was near her property. It was determined that Ms. Mungin’s property was not near the property.

 

A motion was made by Commissioner Callaway and seconded by Commissioner Sublett to approve the application for abandonment of a portion of the 50-foot right-of-way of Howell Street and the 10-foot alleys between Holly Everett Street and Ash Everett Avenue in the Everett City Subdivision with easement rights being retained for utilities. The motion carried unanimously.  Resolution #R-26-12

 

PUBLIC HEARING – Land Use

 

3.         ZM2380 (I) Epworth By The Sea - Consider a request to rezone from PD (Planned Development) to PD (Planned Development) by revising the planned development text for Epworth By The Sea, a 87.9 acre property generally located west of Sea Island Road and south of Lady Huntingdon Street.   The purpose of the rezoning is to allow for a columbarium to be permitted in certain areas.  Parcel ID: 04-01705, 04-13905 and 04-13906.  Epworth By the Sea, owner. (D. Hainley) LINK

 

In 2008 this property was rezoned to planned development to consolidate the existing and future uses for the Epworth campus. The uses on site include lodging, meeting, administrative, educational, and other various functions. The applicant is proposing to amend the existing text and master plan to add a columbarium as a permitted use in areas A and E on the Master Plan, which is the area where the administration building and chapel are located.

The Islands Planning Commission and staff recommended approval of the application.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Sublett to approve application ZM2380 (I) Epworth By The Sea to allow a columbarium as a permitted use in either area A or E. The motion carried unanimously.   Resolution #R-27-12

 

4.         ZM2386 (M) Skippers Cafe - Consider a request to rezone from FA (Forest Agricultural)  to HC (Highway Commercial)  a 1.631 acre property located on the north side of Blythe Island Highway approximately 500 feet east of its intersection with Highway 17.   The purpose of the rezoning is to allow for commercial uses.  Parcel ID: 02-00721.  Elmo Taylor, owner. (D. Hainley)  LINK

 

This is a vacant piece of property located within the increasingly busy intersection of Highway 17, Highway 82, and Blythe Island Highway. The surrounding properties have already been rezoned for commercial uses over the past 40 years. This property is the only remaining non-commercial zoned parcel at this intersection.

The Mainland Planning Commission and staff recommended approval of the application.

This item was opened for public comment, and Elmo Taylor, applicant, was present to answer questions.

 

A motion was made by Commissioner Callaway and seconded by Commissioner Clark to approve ZM2386 (M) Skippers Café. The motion carried unanimously.  Resolution #R-28-12

 

5.         ZV2406 233 Candler Drive / J J Tires - Consider a request for a variance to Article 8, Sections 808.5 (a) (2) and 810. 2 of the Zoning Ordinance to allow an increase in the height of a proposed pylon sign from 35 to 50 feet.  The property is located at 233 Candler Drive in the Southport area north of Exit 29.  Parcel ID: 03-12702.  Jacob Melton, J & J Tires, for Joey Chancey, owner. (D. Hainley)  LINK

 

This is a request for a 50’ sign for J&J Tires. The Southport Development Planned Development text allows a maximum height of 35’.

Community Development Director David Hainley reported that there were no special conditions peculiar to this piece of property.  He did state for the record that there were at least two other signs in the area that exceeded the maximum height of 35’. This had been permitted by a former employee of the Department.

Mr. Hainley said staff recommended denial of the application.

This item was opened for public comment and Jacob Melton asked for the sign variance to be approved. He said his building is very far off the road and not easily seen from Highway 17.

 

A motion was made by Commissioner Callaway and seconded by Commissioner Taylor to deny application ZV2406 Candler Drive. The motion carried unanimously.

 

6.         Consider adopting the Glynn County Urban Redevelopment Plan For Community Redevelopment Area.  This plan shall constitute a written redevelopment plan adopted and approved under the provisions of O.C.G.A. 36-61-7 for the urban redevelopment areas identified and described herein including the adoption of implementing resolutions and a map identifying the areas covered by the redevelopment plan. (D Hainley)   LINK

 

                                This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Sublett to adopt a resolution establishing the Glynn County Community Development Department as the Redevelopment Agency for Glynn County. The motion carried unanimously.  Resolution #R-29-12

 

A motion was made by Commissioner Hunt and seconded by Commissioner Sublett to adopt a resolution describing the boundaries of the Urban Redevelopment Area within Glynn County as the map depicting the eligible area for inclusion in the Redevelopment Plan north of the City property only. The motion carried unanimously. Resolution #R-30-12

 

A motion was made by Commissioner Sublett and seconded by Commissioner Hunt to adopt the Glynn County Urban Redevelopment Plan. The motion carried unanimously.  Resolution #R-31-12        

 

CONSENT AGENDA – General Business

 

7.         Approved the minutes of the special called meeting held June 4, 2012, June 11, 2012, and July 11, 2012, as well as the regular meeting held June 21, 2012, subject to any necessary corrections.  (C. Overstreet)

 

8.         Approved, and authorized the Chairman to execute, Amendment No. 7 to the Airport Lease Agreement with the Brunswick and Glynn County Development Authority to exempt the 16.84 acres of airport property, adjacent to Glynco Parkway and the Federal Law Enforcement Training Center (FLETC), that was recently sold to the United States for use by FLETC so it will no longer be leased by the Development Authority. (W. Worley)  LINK

 

9.         Reappointed Reid Harris to serve on the Forestry Commission. The term expires June 30, 2017. (C. Overstreet)  LINK

 

10.       Authorized the Chairman to execute the University System of Georgia’s Cooperative Extension Office personnel contract documents to extend the County Ag Agent contract through June 30, 2013. (R. Gray) LINK

 

11.       Approved the use of Gascoigne Bluff Park by the Golden Isles Kingfish Inc. for the Golden Isles Kingfish Classic Tournament from August 22 through August 26, 2012. (A. Ours)  LINK

 

12.       Recognized the Sublease between the Brunswick and Glynn County Development Authority and Brumbach Development, Inc. for 1.52 acres of property at the McKinnon St. Simons Island Airport. (S. Brian)  LINK

 

13.       Approve a request to acquire a .72-acre tract from Plum Creek Land Company for a proposed well and elevated water tank. The property is located between Highway 82 and Old Brookman Road. The purchase price of the property is $10.00. Part of Parcel Number 02-02811, Plum Creek Timberlands, owner.  (D Hainley)  This item was removed from the agenda prior to the meeting.

 

14.       Approved a request from the Cassina Garden Club to erect a plaque in Neptune Park to commemorate John James Audubon’s visit to St. Simons Island in 1831. The plaque will be located near the plaque honoring Neptune Small and will be of like design. (D Hainley)  LINK

 

15.       Approved an agreement between Glynn County and the Coastal Georgia Historical Society, Inc., for the use and operation of the Keeper's Cottage and adjacent area on St. Simons. (R. Strickland)  LINK

 

16.       Approved the $56,148 FY13 Victims of Crime Act (VOCA) grant application with the Governor’s Criminal Justice Coordinating Council (CJCC). The grant amount is 35,650 with a cash match of $20,498 to be provided by the Police Department budget.   (D. Hainley)  LINK

 

17.       Approved Change Order #3 in the amount of $750 with Jachens Land Surveying Inc. to prepare an easement plat for the temporary and permanent sewer easements on the Brunswick Cellulose property for the proposed detention center sewer line. (D. Hainley) LINK

 

CONSENT AGENDA – Finance Committee

 

18.       Authorized bidding of those materials, goods, projects, or services whose funding has been approved in the FY 2012/2013 budget.  (FC Vote: 3-0)  LINK

 

19.       Denied a request from Ms. Katie Selph that $88.81 paid in penalties and interest on her 2005 property taxes be refunded.  (FC Vote: 3-0)  LINK

 

20.       Denied a request from Mr. Vikas Singh on behalf of Microtel Inn & Suites, that $3,520.53 paid in penalties and interest on his 2011 property taxes be refunded.  (FC Vote: 3-0)   LINK

 

21.       Denied a request from Ms. Nancy Usher that $13.41 paid in penalties and late fees on her 2012 Motor Vehicle Registration be refunded.  (FC Vote: 3-0)   LINK

 

22.       Approved application WSV2410, 134 Turkey Point / 109 Green Cove Drive / 7600 Golden Isles Parkway for a water and sewer variance under §606.1 of the Glynn County Subdivision Regulations for a three-lot subdivision consisting of 42.888 acres located west of Golden Isles Parkway, north of Green Swamp Road and east of Greencove Drive. This variance is associated with the proposed expedited plat application XS2409. Parcel IDs: 03-21018; 03-19223; 03-05050.  Richard McKinna for Satilla Forest Development, owner.  (FC Vote: 3-0) Resolution #R-32-12  LINK

 

23.       Approved the signing of the Memorandum of Agreement with National Oceanic and Atmosphere Administration (NOAA) Coastal Service Center (CSC) and signing the Annex that defines the Scope of Work for the 2013 Orthoimagery in the amount of $57,000, with funding to be provided by the General Fund fund balance. MOA-2012-026   (FC Vote: 3-0)  LINK

 

CONSENT AGENDA – Personnel Committee

 

24.       Approve the award of the contract for Workers’ Compensation Excess Coverage. (PC Vote: 3-0) This item was removed from the consent agenda for discussion.

 

25.       Approved a request from the Judges of Superior Court to reclassify one Law Clerk position and increase the salary of the incumbent. (PC Vote: 3-0)  LINK

 

26.       Approved the first year extension of the contract with ShawHankins, Inc. for the provision of benefit consulting and insurance broker services. (PC Vote: 3-0)  LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Sublett to approve all items on the consent agenda with the exception of item 24, which was removed for discussion. The motion carried unanimously.

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

24.       Approve the award of the contract for Workers’ Compensation Excess Coverage. (PC Vote: 3-0)  LINK

Human Resources Director Orah Reed recommended the Board terminate the contract with PMA Management Corporation effectively immediately and approve the contract with Association County Commissioners of Georgia-Group Self-Insurance Workers’ Compensation Fund (ACCG-GSIWF) for the provision of workers’ compensation insurance coverage effective July 1, 2012, with a premium not to exceed $110,000 for July 1, 2012 – December 31, 2012; a Self Insured Retention of $500,000 per occurrence for injury to employees; and, a $1.00 per line per medical bill + 24% of the savings.

 

A motion was made by Commissioner Sublett and seconded by Commissioner Coleman to award the Worker’s Compensation Excess Coverage contract to ACCG as recommended by staff, which includes the termination of the contract with PMA Management Corporation effectively immediately. The motion carried 6-1 with Commissioner Clark opposed.

 

GENERAL BUSINESS

 

27.       Consider approving the continuation/extension of the Motorola Service Agreement to ensure the continuation of the necessary infrastructure support/repair services for the Public Safety Communications System in the amount of $342,167.32, with funding to be provided by the E911 fund budget.  (FC Vote:  3-0)  LINK

 

A motion was made by Commissioner Hunt and seconded by Commissioner Clark to approve the continuation/extension of the Motorola Service Agreement to ensure the continuation of the necessary infrastructure support/repair services for the Public Safety Communications System in the amount of $342,167.32. The motion carried unanimously.

 

28.       Consider authorizing the purchase of 700 MHz Radios from Motorola Inc. in the amount of $496,657.62 with funding to be provided as follows:

2011 Assistance to Firefighters Grant            $397,326.10

Fire Fund fund balance                                       57,781.03

General Fund fund balance                                21,778.94

City of Brunswick                                                19,771.55  (FC Vote: 2-1)  LINK

 

A motion was made by Commissioner Sublett and seconded by Commissioner Callaway to authorize the purchase of 700 MHz radios from Motorola, Inc. in the amount of $496,657.62, with funding provided as recommended. The motion carried unanimously.

 

29.       Consider approving the ACCG-IRMA renewal for property and liability coverage including Third Party Administrator - TPA services for a premium of $536,251 for the policy period from July 1, 2012, to June 30, 2013, and flood insurance at standard National Flood Insurance Program - NFIP rates for Glynn County with funding to be provided by the County Insurance Fund.  (FC Vote: 3-0)  LINK

 

A motion was made by Commissioner Clark and seconded by Commissioner Hunt to approve the ACCG-IRMA renewal for property and liability coverage including Third Party Administrator - TPA services for a premium of $536,251 for the policy period from July 1, 2012, to June 30, 2013, and flood insurance at standard National Flood Insurance Program - NFIP rates for Glynn County with funding to be provided by the County Insurance Fund.  The motion carried unanimously.

 

30.       Consider directing staff to develop a scope of work and issue a request for proposals for an energy analysis to include bid specifications for new equipment, installation oversight, and administration. The scope of work would be to analyze existing heating and air conditioning systems, lighting, windows, and plumbing systems on County-owned buildings.   (FC Vote: 3-0)  LINK

 

A motion was made by Commissioner Sublett and seconded by Commissioner Hunt to direct staff to develop a scope of work and issue a request for proposals for an energy analysis to include bid specifications for new equipment, installation oversight, and administration. The scope of work would be to analyze existing heating and air conditioning systems, lighting, windows, and plumbing systems on County-owned buildings. The motion carried unanimously.

 

31.       Consider authorizing staff to issue purchase orders for the fiber optic cabling, engineering and special construction and solicit bids for the installation of the fiber optic cabling with a project amount not to exceed $105,000 provided by SPLOST 5 Communications Project; and, approve the Special Construction Agreement and Application and Permit for Pole Attachments with AT&T.  (FC Vote:  3-0)  LINK

 

A motion was made by Commissioner Hunt and seconded by Commissioner Sublett to authorize staff to issue purchase orders for the fiber optic cabling, engineering and special construction and solicit bids for the installation of the fiber optic cabling with a project amount not to exceed $105,000 provided by SPLOST 5 Communications Project; and, approve the Special Construction Agreement and Application and Permit for Pole Attachments with AT&T. The motion carried unanimously.

 

32.       Consider awarding a contract for the not to exceed amount of $220,000 for Engineering Services for the South Mainland Water System Improvements to the most responsive and responsible scorer, Thomas and Hutton Engineering, Inc., Savannah, Georgia with funding to be provided by SPLOST 4 - Miocene Well and SPLOST 5 - Elevated Water Tank for Mainland System and Water System Expansion.  (FC Vote: 3-0)  LINK

 

A motion was made by Commissioner Callaway and seconded by Commissioner Sublett to award a contract for the not to exceed amount of $220,000 for Engineering Services for the South Mainland Water System Improvements to the most responsive and responsible scorer, Thomas and Hutton Engineering, Inc., Savannah, Georgia with funding to be provided by SPLOST 4 - Miocene Well and SPLOST 5 - Elevated Water Tank for Mainland System and Water System Expansion.  The motion carried unanimously.

 

33.       Consider a request to allow a sign to be located on county right-of-way under Article VII – Signs, Section 809 – Special Provisions of the Glynn County Zoning Ordinance. The proposed masonry sign would be replace an existing wooden sign at the entrance to Fox Run, the Village. The sign would be located within the right-of-way of Harry Driggers Boulevard. (D. Hainley) This item was added to the agenda at the meeting.

 

A motion was made by Commissioner Sublett and seconded by Commissioner Hunt to allow a sign to be located in the Harry Driggers Boulevard right-of-way adjacent to the Fox Run development because of the distance from the existing roadway, provided the County is held harmless in the event of accident or damage resulting from the location and further that the sign shall be removed by the owner at the time of road widening at no cost to Glynn County. The form of the agreement shall be as approved by the County Attorney and shall be signed by the Chairman. The motion carried unanimously.

 

 

EXECUTIVE SESSION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 7:05 p.m.

 

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk