MINUTES

SPECIAL CALLED MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

W. HAROLD PATE BUILDING

1725 REYNOLDS STREET, 2ND FLOOR CONFERENCE ROOM

TUESDAY, MAY 15, 2012 AT 9:30 AM

 

PRESENT:                     Richard Strickland, Chairman, District 3

                                    Amy Callaway, Commissioner, District 1

Tom Sublett, Commissioner, District 2

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

                                    Clyde Taylor, Vice Chairman, At Large Post 1

                                    Bob Coleman, Commissioner, At Large Post 2

           

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

Discussion and consideration of the following:

 

1.         Update on Detention Center project  

 

                        Jim Ingram, of IPG Architects, provided the Board with an update on the jail project. Sheriff Bennett and Undersheriff Ron Corbett were also present. Mr. Ingram said the project was on schedule. The budget remains unchanged at $27.4 million.

The grinder the Joint Water and Sewer Commission (JWSC) had recommended be installed was not in the budget. The projected cost of the auger/grinder was $100,000. Keith Morgan, Director of the JWSC, was present at the meeting and said the auger would be beneficial. He advised the current jail causes problems for downstream customers because of towels, etc being flushed into the toilets by the inmates. Even though there is a grinder (called a Muffin Monster) at the current jail, the shredded cloth collects downstream causing blockages.  Commissioner Taylor asked who would be responsible for the maintenance of the lift station and auger. Mr. Morgan said the facility (detention center) would probably be responsible for the maintenance. He said the current detention center maintains the “muffin monster” (the sewage grinder).  This statement generated much discussion regarding the maintenance of the lift station and auger/grinder.

Mr. Ingram mentioned that local tap fees were also not included in the budget. Mr. Morgan said the County was not currently exempt from paying tap-in fees. The Board of Education was exempt, and the JWSC could consider exempting the County.  County Commissioner Clyde Taylor also serves as the Chairman of the Joint Water and Sewer Commission. Commissioner Taylor said this topic was on the JWSC agenda for discussion.

                        Mr. Ingram stated the Georgia Pacific/Koch Cellulose, located in the vicinity of the detention center property, had expressed concern about accessing its property via Ross Road during the installation of the sewer lines. It was recommended that a force main be installed halfway down the sewer line so that only a three-foot deep trench would be required. This would prevent having to close Ross Road for an extended amount of time. Mr. Ingram said this should not change the budget for sewer line installation much. His engineers said to redesign the plans to include the force main would cost $27,500. He said he would need approval of this change order soon so that he could stay on schedule.

                        In response to questions from Chairman Strickland, Mr. Ingram reported that all Federal ADA (American’s with Disabilities Act) requirements would be included in the detention facility. He had submitted the building plans to the US Department of Justice for review to assure ADA compliance. He added that the facility would also be built in accordance with the American Police and Sheriffs Association’s standards.

                        It was the consensus of the Board of Commissioners to move forward with the closing to purchase the Honeywell property for the detention center.  It was necessary to formerly state this intent so that Georgia Power would move forward with moving the transmission lines to one end of the property (currently the lines run through the center of the property). Georgia Power did not want to go to the expense of moving the lines without the Board of Commissioners committing to building the detention center on this property. The lines did not need to be moved if the detention center was not going to be built on the property.

 

2.         Americans with Disabilities Act (ADA) Compliance Update

 

                        Becky Rowell, Assistant Administrator for Public Works, provided the Board with an update on the County’s efforts to bring all its buildings into compliance with the ADA.

 

3.         Discuss Purchasing Policy (B. Coleman)

 

                        Commissioner Taylor suggested a scoring system be created for each bid so that the Commission and staff know exactly how the winner of each bid will be determined. Finance Director Phyllis McNicoll responded that a scoring system is in place for all requests for proposals (RFPs). It was decided that Commissioner Taylor, Commissioner Sublett, and Commissioner Coleman would review several RFP’s from the past and make suggestions for refining and improving the current system.

 

4.         Discuss the Transportation Investment Act (TIA)

 

                        Commissioner Strickland announced that the County would be conducting Town Hall Meetings to education the public on the proposed TIA. Two meetings would be held on St. Simons and two on the mainland.

 

5.         Selden Park Pool

 

                        Recreation & Parks Director Wesley Davis updated the Board on his efforts to open the Selden Park pool this season.

 

Consider taking action on the following item:

 

6.         Discuss and consider methods for balancing the FY13 budget.

 

Chairman Strickland reminded the Board the general fund was approximately $2.5 million out of balance. The fire fund was out of balance by $1.3 million and the newly created capital improvement program (CIP) fund needed balancing. He said the millage could be raised 1.46 mills and that would be sufficient to balance the budgets. Citizens living outside the fire protection area would see an increase of 1.08 mills instead of the 1.46.

The Board discussed the options, but was not prepared to take action on the item at this meeting. The Commissioners wanted to wait until the Board’s regular meeting of May 17, 2012.  The discussion centered on using $2.5 million from the fund balance in the general fund to balance the general fund, and to use a millage increase to balance the fire fund and fund the newly created capital improvements program fund.

 

The Board also briefly discussed replacing the roof at the Public Safety Complex. The estimated cost was $500,000. No final decision was made regarding this project.

 

Link

 

EXECUTIVE SESSION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned.

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk