MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, APRIL 19, 2012 AT 6:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Clyde Taylor, Vice Chairman, At Large Post 1

Tom Sublett, Commissioner, District 2

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

                                    Bob Coleman, Commissioner, At Large Post 2

 

ABSENT:                      Amy Callaway, Commissioner, District 1

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

 

INVOCATION AND PLEDGE       

 

 

PUBLIC COMMENT PERIOD - No requests were received during the sign up period. Therefore, no public comments were heard by the Board of Commissioners during the scheduled Public Comment Period.

 

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Presented a proclamation recognizing the month of April 2012 as Donate Life Month and encouraging others to consider organ donation. (R. Strickland)

 

2.         Received the Year-to-Date (YTD) Financial Report. (P. McNicoll)  Link

 

 

PUBLIC HEARING – Alcoholic Beverage License

 

3.         Consider the issuance of a 2012 alcoholic beverage license to Nacho’s, 3600 Frederica Road, Unit 16, St. Simons Island, GA.   The license is to sell distilled spirits, malt beverages and wine, for consumption on premises of a restaurant.  Sunday sales permitted.  This is an owner change of a currently licensed establishment for 2012.   Thomas Finn, licensee (Occupation Tax/Chief Doering)  Link

 

Thomas Finn, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment and Bill Jenkins with Environmental Health said he did not have a food service permit for this restaurant. There was a permit in the name of the former owner of Nacho’s, but not the current owner, Thomas Finn.

                Mr. Finn said the Occupation Tax Officer told him the Board of Commissioners could approve the license, but that it would not be issued until such time as all the required permits had been received. He said the restaurant was currently licensed as Hide a While d/b/a Nacho’s.

               

A motion was made by Commissioner Sublett and seconded by Commissioner Hunt to defer this item to the Board’s May 3, 2012, meeting to allow the applicant to complete the necessary permits.

 

A motion was made by Commissioner Sublett and seconded by Commissioner Hunt to strike the previous motion. The motion carried unanimously.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to authorize a temporary alcoholic beverage license to Nacho’s to allow time for the change in ownership and all permitting required for the license. The motion carried unanimously.

 

 

CONSENT AGENDA – General Business

 

4.         Approved the minutes of the Board of Commissioners’ regular meeting held April 5, 2012, subject to any necessary corrections.  (C. Overstreet)

 

5.         Approved a proclamation recognizing Pinova Solutions, Inc. for its recent designation as Manufacturer of the Year. (R. Strickland)

 

6.         Approved the following five subleases concerning airplane hangars at McKinnon St. Simons Airport, each of said subleases being for a separate unit, having the Brunswick and Glynn County Development Authority, Sublessor; the five different Sublessors of the Frederica Hangars are as follows: Golden Isles FBO, Inc., leasing Unit 1; Woodrow Sapp subleasing Unit 2; John Dunham subleasing Unit 3; John Miller subleasing Unit 4; and, Lee Richard subleasing Unit 5. (R. Sumerford) Link

 

7.         Authorized the Chairman to sign the Memorandum of Agreement with the Georgia Department of Natural Resources (DNR) for the next Flood Insurance Rate Map (FIRM) update.  (D. Hainley)  Link

 

 

CONSENT AGENDA – Finance Committee

 

8.         Received the monthly Workers Compensation Report.  LINK  LINK

 

9.         Declared certain unusable items as surplus and approved the disposal of the items in the best interest of the County. (FC Vote:  3-0)  LINK       

 

10.       Denied a request from Ms. Anne Waters that $20.00 paid in penalties and late fees for two vehicles paid for tax year 2012 be refunded. (FC Vote: 3-0)  LINK

 

11.       Denied a request from Ms. Xiaoming Zhao that $224.75 paid in penalties and interest on her 2011 property taxes be refunded.  (FC Vote:  3-0)  LINK

 

12.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Tuesday, March 6, 2012, meeting with clarification that this does not approve a tax refund. (FC Vote:  3-0)     LINK

 

13.       Approved the Concession License Agreement with Holy Smoke Cuisine, LLC at the Coast Guard Concession Facility in the amount of $8,000; authorized the vendor to start facility operation on April 20, 2012; extended the hours of operation to 10:00 am until 9:00 pm or as the number of customers dictate; and, allowed the opening of the facility for GA/FL Football week at an additional cost of $250.  (FC Vote:  3-0)  LINK 

 

14.       Approved the Concession License Agreement with Coasters, LLC as the sole concession operator at Massengale Park in the amount of $2,550; authorized the vendor to start operation of the mobile concession stand on April 20, 2012; extended the hours of operation to 10:00 am until 8:00 pm through the duration of the season; and, allowed the operation of the mobile concession stand at Massengale Park for GA/FL Football weekend at an additional cost of $250.  (FC Vote:  3-0)  LINK  

 

15.       Awarded the contract for the 2nd floor Office Park sprinkler system to the lowest responsive and responsible bidder, Harvin Carter & Associates, Inc., in the amount of $31,340 with funding to be provided by SPLOST 4.  (FC Vote: 3-0)  LINK

 

16.       Approved the contract with Keep Brunswick Golden Isles Beautiful (KBGIB) for an initial one year with an option to renew annually for three additional years.  The annual contract amount is $51,294.  (FC Vote:  3-0)  LINK

 

17.       Rejected all bids for the Detention Center Phase I Environmental and Wetlands Delineation Report Group 1 Site, which is near the Public Safety Complex. This was no longer needed as the site near the Public Works Complex was chosen for construction of the new jail.  (FC Vote: 3-0) LINK

 

18.       Awarded the bid for tree removal and maintenance services with Locke Farms, LLC with funding provided from the Public Works Department operating budget. (FC Vote: 3-0)   LINK

 

19.       Approved the request from the Linkside Village Condominium Association to participate in the County's Street Lighting Program. (FC Vote: 3-0) LINK

 

20.       Approve changing the intersection approach from Kings Way to Sea Island Road from YIELD control to STOP control and realign the pavement markings with work being performed by the Glynn County Public Works Department with funding from the FY 12 operating budget.   (FC Vote:  3-0) This item was removed from the consent agenda by Commissioner Sublett.  LINK

 

21.       Approved the Cancellation of Promissory Note and Deed to Secure Debt for the Economic Development Revolving Loan to the Brunswick and Glynn County Development Authority involving Keebler Company.  (FC Vote:   3-0)  LINK

 

 

CONSENT AGENDA –Personnel Committee

 

22.       Denied the request to reclassify the Supervisor of the Board of Elections and Registration Office. (PC Vote 2-0)  Link

 

A motion was made by Commissioner Hunt and seconded by Commissioner Sublett to approve the consent agenda with the exception of item 20, which was removed for discussion. The motion carried unanimously.

 

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISCUSSION

 

20.       Approve changing the intersection approach from Kings Way to Sea Island Road from YIELD control to STOP control and realign the pavement markings with work being performed by the Glynn County Public Works Department with funding from the FY 12 operating budget.   (FC Vote:  3-0) This item was removed from the consent agenda by Commissioner Sublett.  LINK

 

Becky Rowell, Assistant County Administrator and Public Works Director, and Public Works Traffic Engineer David Olsen reported staff recommended the realignment and stop control.

 

A motion was made by Commissioner Sublett and seconded by Commissioner Clark to approve changing the intersection approach from Kings Way to Sea Island Road from yield control to stop control and realign the pavement markings with work being performed by the Public Works Department as recommended. The motion carried unanimously.

 

 

APPOINTMENTS

 

23.       Appoint two (2) of the following employees to serve as Public Safety Employee Representatives on the Pension Committee for one (1) term 2012 – 2013:   Link

Hugh Brown – Fire Department

Leann Viola – E-911         

Donna Thigpen – Sheriff’s Office

Rick Evans – Police Department

John Roberts – Police Department

 

A motion was made by Commissioner Sublett to appoint Hugh Brown. Commissioner Hunt moved to appoint Leann Viola. Commissioner Taylor moved to second both motions and the motions passed unanimously.

 

 

GENERAL BUSINESS

 

24.       Consider awarding the bid for Ballard parking lot improvements to Seaboard Construction from Brunswick, GA in the amount of $224,935.88 with funding to be provided by SPLOST 5. (FC Vote:  3-0)  LINK  LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to award the bid as presented. The motion carried unanimously.

 

25.       Consider approving the negotiation of a fiber sharing agreement between the Glynn County Board of Commissioners and the Glynn County Board of Education. In addition, authorize the Glynn County Information Technology Department to solicit bids for the fiber optic cabling audit with an amount not to exceed $35,000 with funding provided by the SPLOST 5 Communications budget. (FC Vote:  3-0) LINK

 

            A motion was made by Commissioner Hunt and seconded by Commissioner Clark to negotiate a fiber sharing agreement and authorize the solicitation of bids for the cabling audit as presented. The motion carried unanimously.

 

26.       Consider approving the list of roads proposed for repair/resurfacing as submitted in priority order and authorize staff to go out to bid for repair/resurfacing of these roads with funding for construction provided from SPLOST 4 interest funds. (FC Vote: 3-0)  LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to approve the list of roads for repair/resurfacing in priority order and authorize staff to bid the repair/resurfacing. The motion carried unanimously.

 

27.       Consider accepting a grant from the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security in the amount of $626,960 with a local match from the City of Brunswick and Glynn County in the amount of $156,740 with County funding to be provided in the amount of $81,080 from the Fire Fund Balance and $45,540 from the General Fund balance for EMS.   (FC Vote:   3-0)  LINK  LINK

 

A motion was made by Commissioner Clark and seconded by Commissioner Coleman to accept the grant as presented. The motion carried unanimously.

 

28.       Consider commencing renegotiation proceedings with the City of Brunswick for the distribution of the Local Option Sales Tax (LOST) proceeds by sending written notice to the Mayor and Commissioners of the City of Brunswick and sending written notice to the Commissioner of the Georgia Department of Revenue that Glynn County calls for LOST renegotiation proceedings to commence at an initial meeting between the County and City to be held on May 7, 2012, at 1:30 p.m. in the second floor conference room of the W. Harold Pate Building.  (R. Strickland)  Link

 

The team that will participate in the LOST negotiation from the County is made up of Commissioner Strickland, Commissioner Taylor, and Commissioner Hunt. Staff members participating are Administrator Ours, Attorney Mumford, and Finance Director McNicoll.

           

A motion was made by Commissioner Sublett and seconded by Commissioner Coleman to follow the steps necessary to commence the renegotiation proceedings with the City of Brunswick as presented. The motion carried unanimously.

 

 

EXECUTIVE SESSION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 7:06 p.m.

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk